Committee on Academic Policy and Procedures

Meeting Notes December 10, 2014 - 9 A.M.

401 Hale Library

Attending

Pfaff (iSIS/Reg), Wilson (AG), Sims (AG), Last (AR), Baker (AS), Murphy (ED), Larry Satzler (EN), Karen Pence (HE), Scott Schlender (GR), Kathy Burkholder (GC), Judy Lynch (ADV), Hoovey (FS/AAC), Blankley (ADM), Susan Cooper (REG), Monty Nielsen (REG), Blake (ISO), Loren Wilson (ISO), Letourneau (ISO), Rebecca Gould (iTAC)

Meeting Schedule for 2015

Schedule for 2015 will be the same times and location with one exception. May meeting will be located in 301 Hale, same time.

Registrar's Office Updates (Pfaff)

Fall 2014 – grades and holiday schedule

Bundle 35

  • In production December 28.
  • Will include class search updates and self-service student center
  • Most changes will not be visible.

K-State 8 tags (for 1-2 hour classes)

  • Classes up to date, report has been requested.
  • New request for an email to instructors of record and other associated personnel that course is K-State 8 and inform them of the guidelines and requirements.

Undergraduate Research – How to track?

  • Gathering information
  • Considering use of a course in the 490 range.
  • 0-3 credits? How many sections? How would it be graded?

CAT Communities 2.0

REG working with the staff to improve course assignments, new report and other process streamlining.

University Honors Program

  • New plan code may be used if deemed appropriate, REG office is currently performing testing to determine this as a solution.
  • REG will meet with Financial Aid and other offices then meet with University Honors program with suggestions for tracking.

Summer School by Global Campus

  • Global has made a request to start displaying summer courses in December, rather than waiting until February. Will make them more competitive with other institutions.
  • REG suggested this would be a simple change, only some room assignments would be incomplete
  • None in attendance had any issues, REG will work on this change.

Undergraduate Admissions Office Updates (Blankley)

Spring 2015 Orientation and Enrollment – Friday January 16th

New Transfer Equivalency website

  • Developed by Matthew Watts and Nick Austin of Undergraduate Admissions
  • Will provide a much improved prospect experience
  • Limited deployment in January
  • Full demo will follow at later date

Exception Admits for Summer/Fall 2015

  • Learning Agreement – In Exception pool, not subject to Plan for Success Program or their requirements.
  • Intrusive Advising – In Exception pool, required to be in Plan for Success Program and all it’s requirements.
  • All Exception Admits will participate in an online experience that will fulfill the requirement for a specialized learning agreement.
  • What do advisors need to see in regards to these different groups? HS academics? On enrollment permit?
  • Diana Blake will add this item to the list for things needed in the KSU Advisor center.

ACT/SAT profile changes and new People Soft delivered processes will mean changes in iSIS in the fall of 2015.

Conduct Questions – Add to application for admission

  • Heather Reed with the Office of Student Life and Molly McGaughey of Undergraduate Admissions consulted with university attorney.
  • Heather has full support to move forward in developing a policy regarding conduct questions and risk assessment starting in the application phase.

iSIS Projects Recently Completed (Blake)

PeopleTools 8.53.17 patch

BPA – Track Student Military Info

  • Business requirements complete
  • Items divided into 3 phases, will begin phase 1 in January

iSIS Current Projects

Course and Curriculum Approval Process Automation (Pfaff)

  • 3 Vendors reviewed, prefer Curriculog
  • Moving forward with providing details to vendor and going with the sole source option.

Reverse Transfer (Pfaff/Cooper)

  • Will use Qualtrics for now to identify those that want to opt in
  • Would like a different process developed to collect this information that would be within iSIS and more automated.
  • At this time unsure of the population that will participate.

EIS into iSIS (Burkholder)

  • Have had several meetings to collect requirements.
  • Approximately 1-2 months behind schedule, will wrap up requirements gathering in Feb 2014.
  • Researching workflow type applications already in use on campus.

KSU Advisor Center (Blake)​

  • Advisee Detail pages, Phase 2, target release date is February 2015.
  • Will be targeted training sessions
  • Phase 3 will include advisor notes
  • New request from Office of Student Life. They would like a way within the center for a user to initiate a notification to their office about a student of concern.

Acquire Missing SSN (Blake)

  • Process in iSIS to self-report
  • Domestic students will get hold if they don’t answer
  • Target date of Feb 2014 to turn on in production
  • Blake mentioned that other universities are interested in our solution to this issue, Christine Wilson asked if there was a way to monetarily capitalize on this information sharing. Blake was unsure.

iSIS Mobile (Blake)

  • Specifications have been drafted for the RFP and to purchasing by 11/13th.

Track Student Military Info (Blake) – Requirements have been gathered and Phase 1 will begin in December

Pilots Program (Blake)

  • Working with this program to review and make suggestions for improvements to processes, reports and pages within iSIS.

iSIS Integrations (Letourneau)

  • OrgSync Integration – creating and updating accounts with person information from iSIS.
  • Canvas ELP Integration – grade posting will occur in 1 week, ELP class integration done by summer.

Proposed iSIS Projects

Track Student Internships (Blake)

  • Kerri Keller with Career and Employment Services will be working with Blake to define how it’s currently tracked and gather requirements.
  • Satzler indicated special interest because of a specific engineering initiative that requires they track internships. Improvement in tracking for the entire university would help their initiative.

Other Items:

Satzler mentioned that they had heard of a reported issue concerning the catalog schedule not matching their actual final schedule online. No one else had heard any other concerns, so was deemed most likely single case and not a systemic issue.

Nielsen asked how each college informs their students they have been dismissed. Each college does it a bit differently, however some items were consistent. Dismissal notifications were never in an email. Rather students were told to check their status in iSIS, some followed up with a hard copy letter.