Meeting Notes May 9, 2012- 9 A.M.
401 Hale Library
Attending
Mike Crow (iSIS), C. Wilson (AG), Last (AR), Baker, (AS), Cunningham (BA), Murphy (ED), Larry Satzler (EN), Karen Pence (HE), Linda Morse (DCE), Judy Lynch (ADV), Dille (FS/AAC), Monty Nielsen (REG), John Letourneau (ISO), Loren Wilson (ISO), Diana Blake (ISO), Ken Stafford (ITS)
Operational Topics (Crow)
Requisite designation message
has been updated to read “You have successfully enrolled or waitlisted for UGE/K-State 8 course.”
F/NC/NR participation validation report
is in place. Publicity on participation validation will be through email and K-State Today. Report is available at:
Curriculum Management > Grading > KSU Grades Reports > Fs/NC/NR with no Participation
Electronic Grade Change Report
is in place. Faculty should be sure to use appropriate date range. Notification email will go to all with grade approval status (primary and secondary instructors, TA, staff) and the student when a grade change is made. Barb Nagel, assistant registrar, developed a new Grade Change Report form with notice about submitting grade changes in iSIS.
Plan Changes for New and Readmitted Students.
Prematric forms (white, quarter page size) to change plans for new and readmitted students should be submitted to the Admissions Office until the first day of classes. Beginning the first day of classes, a program/plan change form (pink, half page size) should be submitted to the Registrar’s Office.
Continued iSIS Project Prioritization Discussion (L. Wilson)
Loren attended CAPP. CAPP is willing to participate in recommending priorities but doesn’t but doesn’t want CAPP meetings highjacked by iSIS issues to the point they are unable to address other CAPP business.
Draft Business Rules for CAPP’s involvement in iSIS Project Prioritization was discussed.
Diana will send working list to iSIS Task Force for clean-up.
New Projects
FERPA Self-Assessment (Crow)
FERPA Self-Assessment will be available around July 1 in the same timeframe as security training. The assessment includes fourteen questions that provide training/learning experience, and will be available in HRIS. Discussions continue about who will be required to take the assessment (all employees? employees who work with students or student records, iSIS or KSOL? specified employees?), if the assessment be voluntary or mandatory, if there be a report to monitor who has or has not completed the assessment, if new employees will have to take the assessment before being granted iSIS access. Suggestion: compile a list of questions for the provost to review with Faculty Senate Leadership.
TB Immunization (Blake)
State of Kansas requires at-risk students (excluding distance education students) at KBOR schools provide proof of TB immunization before enrolling. Lafene Health Center wants to screen everyone.
PeopleTools Upgrade to 8.52 (Letourneau)
iSIS will be unavailable during the upgrade that probably will be scheduled on a Sunday.
Current Projects
Admissions Web Application – Phase 2 (L. Wilson)
New online admissions application is up with phase one for undergraduate admission Fall 2013 and phase two for scholarship application. Phase 3 will be for DCE and Graduate School.
eIS-iSIS Fit Gap Analysis (L. Wilson)
Analysis has been done.
Set up Olathe Campus (Blake)
Progress has been made for Financial Aid, Planning and Analysis reporting/analytics, and Graduate School.
DARS uAchieve Upgrade (Cooper/Blake)
Functional testing is underway and some issues have been identified; waiting for the next release.
Student Planner (Crow)
Student planner will be reviewed before release.
Projects Recently Completed
Final Grade Modifications (Crow)
completed
Request for Grade Change (Crow)
completed
Post Enrollment Requirement Checking (Crow)
discuss in August
Post Baccalaureate Minors (Blake)
completed
Designated Access (Blake)
Phase 1 (financial information) – finished
A student video will be shown at June Orientation and Enrollment. 265 students have requested designated access for 310 designees; 149 have confirmed.
Phase 2 – “TBD” (Provost initiative)
Other Items
June 13, 2012 meeting is CANCELLED due to new student orientation and enrollment.