Meeting Notes August 11, 2010 9:00 A.M.
113 Seaton
Attending
Mike Crow (iSIS), Tilford (AG), C. Wilson (AG), Lisa Last (AR), Cunningham (BA), Niedfeldt (BA), Perl (ED), Larry Satzler (EN), Karen Pence (HE), David Delker (TC), Linda Morse (DCE), Lynn Carlin (PROV), John Letourneau (ISO), Loren Wilson, (ITS), Rebecca Gould (iTAC)
September 8, 2010 Meeting Conflict (Delker)
The regularly scheduled iSIS Task Force meeting on September 8 conflicts with the Higher Learning Commission (HLC) Retreat. The iSIS Task Force will meet on SEPTEMBER 15at 9:00 AM instead (pending CAPP decision on changing their meeting date). Availability of 113 Seaton needs to confirmed.
Brainstorming Session (Carlin)
Lynn Carlin distributed an updated summary of “iSIS Task Force Brainstorming Session” (priorities and status).
Item 2: Advising.
Link to DARS, Term History, etc. from Adviser Page. (Action: added to ALL Student Services pages.)
Item 27: Search Process.
Search functions should search across the IDs. (Action: will add eID and last/top PLAN to Student Services pages.)
Note:
John Letourneau has designed a “landing page” for 9.0. (See handout.) Policy is needed: who can modify? ISO will develop policy with suggestions from iSIS Task Force/iSIS Steering Committee. Question: Should there be a student portal?
Item 3: Advising.
Advisers need to know what students and faculty are seeing. (Need page that allows administrative view of adviser, faculty and student screens in order to assist and train advisers, faculty and students.)
Item 4: Advising.
Need ability to leave notes about students so the next adviser knows the history. (Combine with item # 43. There are privacy/security concerns.)
Items 36-41: Usability.
(No action pending upgrade. Usability study, including direct observation of advisers advising students, was suggested to improve processes for advisers. )
Item 44: Usability.
Transcript (unofficial) rather than Academic History would be preferred. (See handout. Will add Academic Forgiveness, Academic Fresh Start, Test Credits, etc. to adviser/DO copies. Needs highly visible UNOFFICIAL watermark.)
Item 52: Other.
Who do they call for support, e.g., printing? (iTAC will work on this. Should it be available online?)
Item 16: Process/Needs Assessment.
Continuing assessment of advising needs and fit/gap. (What is effective date?)
Item 55: Process/Needs Assessment.
Streamline student curriculum change process to reduce paper and make process more efficient while ensuring record integrity. (Added to list.)
Item 56: Process/Needs Assessment.
Streamline and automate course and curriculum approval process. (Added to list.)
“Integrity of student record when grade change is made or replacement retake linked after the ‘End of Semester’ computation has been run” will be added to the list. There is concern about semester GPA modification when replacement retakes are documented on the academic history and transcript. Do the academic history and the transcript match? Should the original semester GPA be documented when an original course grade is removed from the semester GPA because replacement retake policy has been applied?
National Student Exchange (Crow)
NSE will be documented on the K-State transcript in the same manner as Study Abroad. Students will enroll in MLANG 001, Section B.
SPARK! Student Tracking (Crow)
No action pending further review of the program.
K-State 8 (Crow)
K-State 8 is being tested.
“Grades Saved” Message (Crow)
(See handout.)
Two messages have been added – one that confirms grades have been SAVES but not APPROVED, and one that confirms that grades have been APPROVED, SAVED, and submitted for posting by the registrar.
Class Permissions
Discussion continued about who should have access to enter class permissions because of concerns about enrollment exceeding room capacity. Can class permission be set to no longer override class capacity? Sometimes class capacity is equal to room capacity; sometimes it is less than room capacity. Critical concern is that enrollment cannot exceed room capacity.
Next meeting:
August 15, 2010 at 9:00 AM
(113 Seaton Hall unless notified otherwise)