Meeting Notes October 14, 2009- 9:00 A.M.

113 Seaton

Attending

Tilford (AG), Wilson (AG), Herspring (AR), Pumphrey (AS), Niedfeldt (BA), Perl (ED), Larry Satzler (EN), Karen Pence (HE), David Delker (TC), Lease (GR), Linda Morse (DCE), Judy Lynch (ADV), Moser (FS/AAC), DeVault (REG), Rebecca Gould (iTAC)

Others attending:

John Letourneau

Graduation Application Spreadsheet Status

Neither Barb Nagle or Jennifer Weaver were present to report.

New Graduation Application Details (John Letourneau)

Handout: Work Graduation Applications/Work Graduation App by Student
John reviewed changes made.

(Work Graduation Applications)

Email function will insert operator’s name for “From” and send BCC to operator.
“Comments” will change from “Add” to “Update” when comment has been added.

(Work Graduation App by Student)

“New Checkout Status” will include both “App approved” and “Degree approved” options.
When students apply, a row will be added to the Program/Plan stack and to the work area. When status is entered in work area, Program/Plan stack will update.
Security will allow view of all program/plans but operator can affect only own program.

John currently is working on revising application to single page format with other changes to simplify/clarify. App should be available to test in about five weeks, and available for students to use in January.

App will list all active plans, with indicators for apply (completing now), continue (completing later), and discontinue (not planning to complete).
Student will get email to confirm successful submission.
Can adviser’s name be added? Yes.
Complication: approval is at the program level. If multiple plans in program, approving one approves them all.

iSIS Upgrade Fit-Gap Analysis (John Letourneau)

Work in progress includes finalizing consultants, workspace, WIKI. iSIS Task Force involvement will begin in January.

Consider needs of non-degree students. Application and admission process is cumbersome for them.
David Delker will ask Yolanda to send out additional information to the Task Force.

Mid-term Progress Reports and Advising (Wilson)

There is no way for an adviser to know if progress report is satisfactory or missing when only unsatisfactory reports are listed.
Report format does not make it easy for advisers to determine which advisees have midterm progress reports.
Should “Midterm Grade Report of All Eligible Students” be made available to departments? Yes.
List of advisees cannot be sorted by undergraduate and graduate to allow effective use of email function.
Students have difficulty finding midterm progress reports – if they bother to look. (Some don’t read email. . .) John Letourneau is working on an iSIS “opening page” for messages -- this may be part of the upgrade.

Adviser/Advisee List Report (David Delker)

Reminder: send information about what we want report to do to Vicki Horan (vhoran@ksu.edu). David Delker will follow up with Vicki.

Other Items

From Mike Crow:

Class Schedule revision deadline for departments is October 16.
Class Schedule revision deadline for task force is November 16.
Summer Class Schedule is due December 1.
Fall Class Schedule is due December 16.
(We need a calendar of MILESTONE dates. What are the spring term graduation deadlines?)

Titles for “variable title by student” classes are due to REG by October 16.

Are there enrollment appointment errors? Some strange appointment times have been noted. Contact Robert Auten with specific problems. Is there an Enrollment Time Chart? Yes, but doesn’t list specific credit hour ranges.
(See http://courses.k-state.edu/spring2010/information/ETimeChart.htm)