Committee on Academic Policy and Procedures

Meeting Notes March 12, 2008-9:00 A.M.

301 Calvin

Next Meeting:

(maybe) Wednesday, March 19, 2008 at 10:30 AM in Seaton 113 – watch for an e-mail If no meeting is needed on March 19, the next meeting will be Wednesday, March 26 at 10:30 AM, Seaton 113

Attending:

Mike Crow (iSIS), Donnelly (AG), Herspring (AR), Pumphrey (AS), Niedfeldt (BA), Perl (ED), Larry Satzler (EN), Karen Pence (HE), David Delker (TC), Lease (GR), Linda Morse (DCE)

Summer 2008 Enrollment

KATS enrollment for Summer 2008 will not open until Monday, March 24, 2008. (Surprise!) Students who plan to complete Summer requisite courses for Fall enrollment will have to have permission entered.

Students must enroll in the primary component (the component carrying credit/grade) first before enrolling in other components. Components are listed alphabetically (LAB, LEC, REC, etc), not primary first.

When enrolling in MATH 100 College Algebra, sections A-Z are “regular,” sections AA-AN are “studio.”

Warning and dismissal status will not be applied until March 17.

Readmitted students (not enrolled S08) will have Service Indicators applied March 17.

“Requirement term” is necessary for requisites to work. Staff has tried to populate that box (which initially was not thought to be necessary), but may have missed some.

In program/plan, requirement term should match admit term.

iSIS doesn’t recognize requisites coded as “UNKWNxxx” so permission or quick enroll is required.

“Permission” vs. “Quick Enroll” was discussed.

  • Permission overrides instructor consent, requisites and enrollment capacity.
    • Permission is entered and the student can enroll.
    • Dean’s Office, department schedulers, and department staff can enter permission.
  • Quick Enroll can override time conflicts, unit load, requisites, enrollment capacity, instructor consent, and class links.
    • With Quick Enroll, student is enrolled, unless the class is closed, enrollment capacity is NOT overridden, and “Waitlist OK” is entered. Then the student goes on the waitlist for auto-enrollment if space becomes available.
    • Only designated DO staff can use Quick Enroll.

Undergraduates Taking Grad Credit Courses; Graduates Taking UG Credit Courses

Graduate School will have a link on their website to request the alternate career (GR or UG) be added. Student will receive an e-mail confirmation when the career has been added.

Please help students understand the distinction between a “graduate course” and “taking a course for graduate credit.” Courses for graduate credit cannot be applied to an undergraduate degree.

Question: will there be a link on the Graduate School website to go to graduate student information? No – Program of Study, milestones, etc. will be available through iSIS.

ITAC Help

Mike Crow met with iTAC staff about support.

  • Student assistants will help with student and non-advising faculty questions.
  • Managers (Alloway, Gould, and four others) will help with advising faculty questions.

Question: Have department staff been given FAQs? Help is being developed in the form of an “SRDI” page with links to click to go to the same area in iSIS.

Other discussion

In Faculty Center, can faculty get the list of students enrolled? Yes, once people have enrolled. List of students on waitlist also will be available once there is a waitlist.

An updated list of who’s been granted what access will be coming soon. There is still a backlog of security forms to process, but they are making good progress.

Mike Crow will work on “Student Worker Role” on March 13, and will send out security access forms.
Question: Will there be training? (Yes?) What about make-up training for advisers and dept staff? Yes. There also will be debriefing and refresher training for S09 Class Schedule.

Faculty Center: list of advisees is difficult to manage.

  • Directory header is needed to jump to area in alphabet – otherwise, some advisers have to scroll through hundreds of names.
  • Including dismissed and not enrolled students on the advisee list is a concern.
  • E-mail using “Notify All Advisees” resulted in messages bounced back if students were not enrolled.
  • Having graduate and undergraduate students grouped together is a concern. It would be helpful to be able to send messages only to undergraduate advisees or only to graduate advisees without having to go through and selected them from the list. (It’d also be helpful to be able to sort by plan/subplan.)

Date and Time for Next Meeting.

If called by e-mail, Wednesday, March 19, 2008, 10:00 AM, Seaton 113.
If no meeting is needed on March 19, next meeting will be Wednesday, March 26 – same time, same place.

(Happy Spring Break!)