Meeting Notes November 29, 2006

Attending:

Donnelly, Herspring, Pumphrey, Jackson, Niedfeldt, Perl, Hightower, Schlender, Pence, Delker, Nielsen, DeVault, Morse, Crow

Testing is proceeding, learning HOW system will work instead of worrying about will it work!
System has great flexibility, which is both good and bad. Although there is lots of documentation, there are not templates. We can do more ourselves – also good and bad news.
Probably will not be a lot of policy changes, but lots of process changes.
Prerequisites: entry will be “different” but seems to be more intuitive than OSS.
Demonstrations are planned for December 14 or 21, 10:00-11:15 am at Union to introduce how prerequisite entry will go, followed by “hands-on” training in late January in Fairchild Hall computer lab.
Course schedule development will be different, with direct entry (by DO? Depts?) instead of passing green bar sheets back and forth.
Communication continues to be essential and challenging.
Issues:

Conversion
Resources
Technical modifications. “DARS is a big challenge,” especially related to use of transfer courses to meet prerequisites.

Late January: re-acclimate; systems installed on office computers
Start entering prerequisites late Jan and Feb
When satisfied, tell tech people to “freeze” the group to go to production
Push hard to complete in February (delay can be accommodated, but results in pile-up as work continues to move on)
March – April: begin discussion of processes (see handout)
Glossary (a work in progress) is on SAMBA drive or laser.ksu.edu>project team site>studentfunctional>glossary
INTENSE work March to June (includes dept level training)
4-5 volunteers will be needed in mid-spring to provide DO view of processes

Adding courses not currently in F/S/U course schedules (CS-1?)
Visibility of course location in course schedule as students schedule courses
Using consistent terminology for tools (catalog, course schedule) and processes – which may be different from current usage.
Scheduling graduate credit and undergraduate credit courses for an individual student – will require student to have both “Graduate Career” and “Undergraduate Career”
Who will update DCE courses? (Currently done by DCE, not Colleges.)
Access questions yet to be answered (e.g, exceptions to prerequisites, additions to closed classes, backdates – what will be accessible at faculty, department, dean’s office levels?) Clarifying impact of exceptions (e.g., exception to allow student to enroll without PR may result in overenrollment in a closed section)