The following process will be followed in developing the Program Review Report (PRR):
Planning and Analysis meets with the coordinator from each college that has programs that are designated for review to discuss the timeline, formats for the Detailed PRR, Summarized PRR, the Detail Assessment of Student Learning (ASL) and Summarized ASL reports, and answer any questions.
The relevant Departments and College Dean receives a copy of the Board of Regents’ (BOR) preliminary Statistical Overview Report from Planning and Analysis. If CCOP (College Committee on Planning) is involved in this process, the Dean is responsible to forward the information to the committee members.
Using the criteria and standards established by the BOR, the College Dean consults with CCOP, the Planning and Analysis Office and Assessment Office regarding the statistical overview reports and other relevant information.
The College Dean and CCOP summarize any comments from the February meeting and inform the Department if additional information will need to be included in the Draft Detailed PRR to respond to any concerns or issues regarding the criteria established by the BOR. The draft PRR document and the draft ASL report are prepared by the relevant Unit/Department with the aid and advice of the faculty responsible for the degree programs under review2.
The College Dean receives additional reports and information prepared by Planning and Analysis (e.g., number of grant proposals, continuing education enrollments, etc.), previously requested by the Dean and/or Department to aid in the process. Updated statistical overview reports with the most current information are provided to the Departments.
The Department electronically submits the draft reports to the College Dean. The College Dean forwards the reports to CCOP and CARC.
The College Dean meets with CCOP and CARC to discuss, review, and prepare list of changes, comments, or additional documentation needed for the final detailed reports.
The College Dean provides feedback to the relevant Departments about any needed changes for the final detailed reports.
1Based on the process outlined by Final Report - Program Review of Academic Programs at Kansas State University - Academic Program Review in the Kansas Regents System , February 1998; http://www.ksu.edu/provost/planning/strategy/archives/program.htm
2In the case of interdisciplinary programs, faculty may be from several different Departments, Units, and/or Colleges.