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Office of Planning and Analysis

Department Profile Definitions

Part A. General Information

Fiscal Year (FY): includes Summer, Fall & Spring. (i.e. FY 2011 = Summer 2010, Fall 2010, Spring 2011)

# of Majors: From iSIS system (using Fall 20th day census), includes all primary, second, third or fourth majors of enrolled students in the programs of the department (or college)

Student Credit Hours (SCH):): includes all credit hours generated by the department (or college) during the fiscal year. Lower division includes all courses 0-299, Upper division includes courses 300-699, Graduate I includes all courses 700-899 and Graduate II includes all courses 900 and above.

%College SCH taken by: represents the percent of Fall semester credit hours generated by the department (or college) that are taken by:

  1. Undergraduates majoring in any plan in that department;
  2. Graduate students majoring in any plan in that department;
  3. Any student majoring in plans other than those offered by the department

Part B. Financial Information

Budgeted Dollars: includes budgeted funds for the fiscal year (July1 to June 30 – corresponds to the summer, fall and spring terms of the indicated fiscal year); does not include some Cooperative Extension funds

Expenditures: annual dollars spentfor the fiscal year - includes only General Use and Sponsored Research Overhead expenditures

Grants/Contracts proposed and awarded: annual fiscal year summary of external grants and contract activity based on reports from Pre-award Services

Foundation Accounts: funds supplied to the department (or college) by Foundation donors.

Part C. Faculty Information

Faculty Demographics, Ethnicity, Gender, Tenure Status, Highest Degree and Graduate Assistant: based on November 1st census of the fiscal year from HRIS database.

Graduate Assistants: based on the November 1st census of the fiscal year from the HRIS database. If a graduate student is on a split appointment (GRA/GTA), the student is included in both appointment categories but the FTE reflects only the total appointment (<= 0.5 FTE).

Delaware Study data or Department Course Loads: (prepared every third year and only the fall semester)

Instructional FTE: The FTE figures are taken from the annual service code information in the HRIS system. The service codes are entered into HRIS for the coming year from the information the department heads/chairs submit on the Faculty Load Assignments sheets submitted at evaluation time (see Service Codes, below).

SCH: in this section SCH includes Fall semester ONLY on-campus courses unless the department lets Planning and Analysis know which of the off-campus courses are paid for from departmental funds rather than from division of Continuing Education funds (Faculty Salary or DRA).

Rate: proportion of average SCH generated divided by instructional FTE

Service Codes - General Use All Faculty and Unclassified Personnel Only.
This is the percent of time allocated to the type of service.

All of the FTE in the following service code categories are rolled into Instructional FTE:

A-D: Instruction
E: Research--Department Funded
I: Professor Service
J: Professor Development
H: University/Department Service
L: College/Department Administration

The following service codes are excluded:

F: Research--Other Funded
G: Public Service
K: Academic Support
M: Student Service
N: General University Administration
O: Phased Retirement

Only FTE for faculty paid by a department are included in the department's FTE total. The SCH are counted if courses are paid for by another department or college, but not the Instructional FTE. All service-code-budgeted faculty are included in the FTE count even if they do not teach during the semester, unless they are on sabbatical leave or leave-without-pay.