Reimbursement Information

To receive your reimbursement, complete the following steps:

Step 1: Fill out a Travel Reimbursement Form (pdf).

Step 2.  Fill out a W-9 Form  (pdf).

  • The address provided on the W-9 form is the address the reimbursement check will be mailed to.

Step 3.  Sign original, itemized receipts for expenses you are claiming GSC reimbursement for.

  • Please do not submit receipts for expenses that will be reimbursed from other sources.

Step 4.  Submit completed reimbursement packet

  • Reimbursement packets should be sent to:
    Tara Pfaff
    103 Fairchild Hall
    Manhattan, KS  66506

Please note

  • In order to receive your reimbursement, your reimbursement packet must be submitted no later than 1 month after the last day of travel.
  • It is your responsibility to submit your reimbursement packet; GSC will not send any email reminders.
  • If your travel plans change and you will not be using your GSC Travel Award, you must inform the GSC immediately via email to  Failure to appropriately claim or deny a travel award will result in ineligibility for future GSC Travel Awards for ONE YEAR.