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Constitution and By-Laws of the Student Affairs Graduate Association
(Revised October 1999)

Article I: Name and Mission

Section 1: This association shall be known as the Student Affairs Graduate Association or SAGA.

Section 2: The mission of this association is:

Student Affairs Graduate Association (SAGA) is a resource for graduate student at Kansas State University enrolled in a program of study that prepares them to work in a student affairs at a higer education institution. SAGA works to create a supportive atmosphere for new professionals at Kansas State University and to coordinate and promote professional development for its members and the campus community.

Section 3: The mission will be accomplished through:

1. Coordinating orientation programs for new graduate students in the College Student Personnel Program.
2. Coordinating social interactions between graduate students, faculty and staff members.
3. Coordinating interactions between graduate students and and faculty.
4. Presentation of professional development programs/seminars for members.
5. Creating a supportive atmosphere for new professionals at Kansas State University.
6. Creation of networking opportunities within the University community and at local, state, regional, and national levels.

Article II: Membership

Section 1: General membership shall be open to any student interested in the area of higher education, counseling, and/or student affairs.

Section 2: Associate membership shall be open to any student, faculty, or staff member who is interested in the mission of this association. Associate members will not have voting privileges.

Section 3: Voting membership shall be open to any graduate student who has paid dues. The amount of the dues for general and associate membership shall be decided at the beginning of each academic year by the Executive Officer Committee. Dues must be paid two weeks prior to officer elections to be qualified to run for office or vote in the election.
Article III: Officers and Committee Chairs

Section 1: Elections

1. All nominees must be voting members as described in Article II.
2. Only voting members will be allowed to vote in officer elections.
3. Officers shall be elected by secret ballot to be distributed to voting members after nominations have closed and prior to the date of the election. Ballots may be cast by returning it by mail or in person at the election meeting.
4. All members will be notified of the impending election no later than two meetings prior to the election date.
5. Nominations will close at the end of the meeting just prior to the election meeting. Write-in candidates are authorized.
6. The election shall be held during the business meeting scheduled prior to Spring Break.
7. Officer transition shall occur at the first business meeting scheduled after Spring Break.
8. An election may be rescinded according to procedures outlined in Robert’s Rules of Order.

Section 2: Officers: The elected officers of this organization shall be President, Vice President, Treasurer, and Information Coordinator. Officers shall be students, as required by the Office of Student Activities and Services (OSAS) policy for a student organization.

Section 3: Officers shall serve a term of one year. They shall be voting members of the association.

Section 4: The offices of President, Vice President, Treasure, and Information Coordinator will comprise an Executive Officer Committee.

Section 5: Duties of officers: Officers shall perform the duties described in this constitution.

President:

1. Preside over all meetings using Robert’s Rules of Order.
2. Appoint all committees.
3. Represent the association at Counseling and Educational Psychology department faculty meetings.
4. Provide executive support to the Information Coordinator, the Professional Development Committee Co-Chairs, and all Ad-hoc Committee Chairs.

Vice President:

1. Assume the duties of President when the President is absent or the office is vacant.
2. Assume other duties as appointed by the President.
3. Serve as editor of the organization’s newsletter, The Window.
4. Provide executive support to the Alumni Relations Committee Chair and Ad-hoc Committee Chairs as directed by the President.

Treasurer:

1. Serve as the organization’s Graduate Student Council representative.
2. Collect dues and keep accurate records of all financial matters.
3. Provide executive support to the Orientation Committee Chair and the Social Committee Chair.

Information Coordinator:

1. Record and distribute the minutes of all meetings.
2. Notify the membership of meetings.
3. Maintain a record of official association documents.
4. Disseminate information of relevance and interest to the membership.
5. Maintain the organization’s technology resources, such as the World Wide Web page and e-mail list serve, or appoint a member to do so.

Section 6: Committees

1. Standing Committee Chairs shall be appointed, but may be removed, by the President. Appointments will consist of a one year term.
2. Any member may be appointed as a Co-Chair of any Standing Committee based upon interest or need.
3. Committee Chair appointments will be limited to those individuals who are voting members.
4. Standing Committee Chairs will include the following:

a. Professional Development Co-Chairs: The Professional Development Co-Chairs coordinate professional development programs for SAGA members throughout the year.
b. Social Chair: The Social Chair encourages active participation of all members, plans social activities for members, and facilitates current member relations.
c. Alumni Relations Chair: The Alumni Relations Chair maintains current alumni lists, facilitates communication between alumni and current students in the program, and produces the alumni newsletter.
d. Orientation Chair: The Orientation Chair will coordinate activities for students, including a formal session in the fall semester, and throughout the year as needed.

5. Ad-hoc Committees may be developed by the President as needed.

Article IV:Ratification and Amendment of the Constitution and By-laws

Ratification or amendment of the constitution and by-laws is accomplished with a two-thirds majority vote of the total voting membership.

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