May 7, 2019 Events and Deadlines
This newsletter is distributed to department heads, graduate program directors, graduate program contact staff, and graduate faculty.
Graduate Program Directors
Graduate School staff temporary summer relocation
Due to construction occurring in Eisenhower Hall this summer, the Graduate School will temporarily relocate to the third and fourth floors of Waters Hall for the summer. Some staff will move soon after commencement, and everyone will be moved by June 1. We will return to Eisenhower Hall by August 1. Our main office will be at 344 Waters, and our main office phone number will remain 532-6191. Email will be the preferred communication method since only the main telephone line will be transferred. The Graduate School team members will be available to meet with students, faculty, and staff throughout the summer. We encourage scheduling appointments in advance so that the designated team member can indicate where to meet them.
Annual CollegeNet Updates are due May 31st
The Graduate School is requesting all programs to review their program specific area of the online application for annual updates. Changes should be submitted to Joe Horan, the admissions coordinator, at firstname.lastname@example.org
The Graduate School and other campus support units will host welcome and orientation activities for new graduate students admitted to graduate programs for the summer and fall 2019 terms during the week of August 19th. A tentative schedule of sessions and activities is available on the Graduate School website. A detailed schedule will be posted by early June. Incoming graduate students who have accepted their admission offer in CollegeNet will be sent a direct email notification about orientation. To ensure that all students receive this information, graduate programs are encouraged to promote graduate student orientation activities to their new and current graduate students.
As was shared with department heads, graduate program directors, and contact staff at the Graduate School’s spring 2019 update meeting, the Graduate Council approved a policy for Academic and Employment Accommodation and Leave for Pregnant and Parenting Graduate Students in December 2018. The policy appears in Chapter 1, Section F of the Graduate Handbook. Graduate students who wish to request academic and/or employment leave for the purpose of welcoming a new child (whether through childbirth, adoption, or foster care) must complete the Graduate Student Parental Leave Academic and/or Employment Accommodation Application. The form is to be submitted to the student’s graduate program, employing unit, and the Graduate School four months prior to the anticipated delivery date or placement date if the child(ren) is to be welcomed through adoption or foster care. If four months’ notice is not possible under the circumstances, the form should be submitted as soon as possible. Departments seeking financial support to help fund employment accommodation must submit the Departmental Work-Life Grant Application. Application forms are available in the Miscellaneous section of the Graduate School’s Forms page.
Celebrate the final weeks of the spring semester by participating in the Graduate Student Council’s Grad Dash 5k. Race day is Saturday, May 11 and will be held on the K-State campus. Registration fee is $18 for race participation and a t-shirt, but there also are options for race registration or t-shirt only. Registration is open until the day of the race, and a limited supply of t-shirts are still available for order. Event proceeds will support GSC initiatives and activities.
Through the generosity of Dr. Ron and Mrs. Rae Iman, the K-State Alumni Association
annually honors K-State faculty for outstanding accomplishments in teaching and research.
Nominations are accepted from current K-State faculty and staff, so we encourage you
to promote this award to your staff. Dr. Ron and Rae Iman Outstanding Faculty Award for Research will be awarded to a full-time K-State faculty member who has distinguished him or
herself in their chosen profession and who have contributed significantly through
research to improve the betterment of the educational experience or whose research
has had a significant impact on their area of study. Dr. Ron and Rae Iman Outstanding Faculty Award for Teaching will be awarded to a full-time K-State faculty member and is designed to honor excellence
in high quality of instruction, strong relationships with students inside and outside
of the classroom, and reputation for scholarship and distinguished service to the
The K-State Alumni Association and Student Alumni Board invite all students graduating in May or August to the Grad Bash at the K-State Alumni Center on Thursday, May 9th, from 4-6 p.m. Enjoy a free food served by members of the K-State administration. There will also be a free gift from the Alumni Association (while supplies last), prize drawings, and the opportunity to network with other graduates.
The Graduate School is accepting applications from current K-State graduate students to be Graduate Student Ambassadors. Graduate Ambassadors respond to emails from prospective students and/or provide campus tours to prospective students. We are looking for graduate students who are eager to share their K-State experiences with future Wildcats and to welcome prospective and incoming graduate students to the K-State community. At this time, the Graduate School is especially in need of ambassadors to provide campus tours. Applications are requested by May 17, 2019.
To secure a transcript at the end of the Spring 2019 term with final grades included, there are important actions graduating students must take. Diplomas for Spring 2019 graduates will be mailed approximately eight weeks after spring commencement. Graduates must be sure their desired mailing address is listed for their degree/diploma address in KSIS.