May 14, 2019 Events and Deadlines
This newsletter is distributed to department heads, graduate program directors, graduate
program contact staff, and graduate faculty.
Graduate Program Directors
Friday, May 17, 2019
Graduate students participating in commencement on Friday should report for check-in
on the south concourse near sections 25/26 of Bramlage by noon. Students with disabilities
that require special assistance that plan to participate in the commencement ceremony
should contact the Graduate School by calling 785-532-6191. All ceremonies at Bramlage
are open to the public and do not require a ticket. Lobby doors at Bramlage open at
noon. We ask that all guests be seated no later than 12:45 p.m. to assure a smooth
start of the ceremony. Guests should enter the coliseum’s northwest or northeast doors
and proceed directly to the seating area. The ceremony will last approximately 90
Annual CollegeNet Updates are due May 31st
The Graduate School is requesting all programs to review their program specific area
of the online application for annual updates. Changes should be submitted to Joe Horan,
the admissions coordinator, at email@example.com
Graduate School staff temporary summer relocation
Due to construction occurring in Eisenhower Hall this summer, the Graduate School
will temporarily relocate to the third and fourth floors of Waters Hall for the summer.
Some staff will move soon after commencement, and everyone will be moved by June 1.
We will return to Eisenhower Hall by August 1. Our main office will be at 344 Waters,
and our main office phone number will remain 532-6191. Email will be the preferred
communication method since only the main telephone line will be transferred. The
Graduate School team members will be available to meet with students, faculty, and
staff throughout the summer. We encourage scheduling appointments in advance so that
the designated team member can indicate where to meet them.
The Graduate School and other campus support units will host welcome and orientation
activities for new graduate students admitted to graduate programs for the summer
and fall 2019 terms during the week of August 19th. A tentative schedule of sessions
and activities is available on the Graduate School website. A detailed schedule will
be posted by early June. Incoming graduate students who have accepted their admission
offer in CollegeNet will be sent a direct email notification about orientation. To
ensure that all students receive this information, graduate programs are encouraged
to promote graduate student orientation activities to their new and current graduate
As was shared with department heads, graduate program directors, and contact staff
at the Graduate School’s spring 2019 update meeting, the Graduate Council approved
a policy for Academic and Employment Accommodation and Leave for Pregnant and Parenting
Graduate Students in December 2018. The policy appears in Chapter 1, Section F of the Graduate Handbook. Graduate students who wish to request academic and/or employment leave for the purpose
of welcoming a new child (whether through childbirth, adoption, or foster care) must
complete the Graduate Student Parental Leave Academic and/or Employment Accommodation
Application. The form is to be submitted to the student’s graduate program, employing
unit, and the Graduate School four months prior to the anticipated delivery date or
placement date if the child(ren) is to be welcomed through adoption or foster care.
If four months’ notice is not possible under the circumstances, the form should be
submitted as soon as possible. Departments seeking financial support to help fund
employment accommodation must submit the Departmental Work-Life Grant Application.
Application forms are available in the Miscellaneous section of the Graduate School’s
Through the generosity of Dr. Ron and Mrs. Rae Iman, the K-State Alumni Association
annually honors K-State faculty for outstanding accomplishments in teaching and research.
Nominations are accepted from current K-State faculty and staff, so we encourage you
to promote this award to your staff. Dr. Ron and Rae Iman Outstanding Faculty Award for Research will be awarded to a full-time K-State faculty member who has distinguished him or
herself in their chosen profession and who have contributed significantly through
research to improve the betterment of the educational experience or whose research
has had a significant impact on their area of study. Dr. Ron and Rae Iman Outstanding Faculty Award for Teaching will be awarded to a full-time K-State faculty member and is designed to honor excellence
in high quality of instruction, strong relationships with students inside and outside
of the classroom, and reputation for scholarship and distinguished service to the
The deadline for nominations is 5 p.m. Friday, June 28. The awards presentation will be held at the K-State Alumni Center on Monday, October 7 and the nominee must be able to attend. For information on the criteria for the awards
and a nomination packet, please visit Iman Outstanding Faculty Awards - nominations.
The Graduate School is accepting applications from current K-State graduate students
to be Graduate Student Ambassadors. Graduate Ambassadors respond to emails from prospective
students and/or provide campus tours to prospective students. We are looking for graduate
students who are eager to share their K-State experiences with future Wildcats and
to welcome prospective and incoming graduate students to the K-State community. At
this time, the Graduate School is especially in need of ambassadors to provide campus
tours. Applications are requested by May 17, 2019.
To secure a transcript at the end of the Spring 2019 term with final grades included,
there are important actions graduating students must take. Diplomas for Spring 2019
graduates will be mailed approximately eight weeks after spring commencement. Graduates must be sure their desired mailing address is listed for their degree/diploma
address in KSIS.