Graduate School Weekly Newsletter

March 19, 2019    Events and Deadlines

This newsletter is distributed to department heads, graduate program directors, graduate program contact staff, and graduate faculty. 

Graduate Program Directors 

Tips to assist Admissions to the Graduate School 

When making admission recommendation for a graduate application, you can help us expedite the process for the applicant by determining whether the applicant requires English proficiency test scores and providing a completed assistantship form (for International applicants being offered an assistantship).To help determine if an applicant should provide English proficiency test scores, a list of countries is available on the department resources website. For those countries in the list with an asterisk (*) the test scores are not required as they are official English speaking countries. For all other countries, test scores are required. If the applicant has completed a U.S. degree in the last two years, test scores are not required. Assistantship forms and details of the minimum test scores are available on the International information website. Note that the department information site is password protected. If you do not have access, please contact the Graduate School (785-532-6191,

Raising Your International Profile

The Office of International Programs presents "Raising you International Profile" Series. Located at K-State Student Union, Room 305, 12-1 PM on March 20th. John Leslie, University Distinguished Professor of plant pathology and director of the K-State Oz to Oz Fulbright Australian Program, will talk about his international experience and his role in supporting and facilitating research efforts for K-State's faculty, staff, and students. 


Volunteer to be a Judge at the K-State GRAD Forum

The Graduate Student Council is calling for faculty and post-doc judge volunteers for the annual K-State Graduate Research, Arts, and Discovery (GRAD) Forum, which will be held March 26 and 27, 2019.  If interested in serving as a judge, please complete a brief online form to express your interest and provide your availability for the day.

University Distinguished Professors Graduate Student Award 

The Graduate School is accepting applications for the University Distinguished Professors Graduate Student Award. Eligible graduate students must be admitted to candidacy at the time of application, in their last year of his or her doctoral degree program, be enrolled in the fall of the academic year of the award. The award is available to eligible students who meet the above criteria in any K-State college, department or program. Students may nominate themselves. K-State faculty may also submit nominations. Application materials should be submitted as one Word or PDF file to  by April 1, 2019. 

Commerce Bank and WT Kemper Foundation Distinguished Graduate Faculty Award

The Graduate School is accepting nominations for the Commerce Bank Distinguished Graduate Faculty Award. The award honors current members of the graduate faculty who are recognized nationally and internationally for their outstanding scholarly achievements and for their contributions to graduate education at the university. Recipients of the award will receive an honorarium and will be recognized during the fall Graduate School commencement ceremony and during a public lecture to the campus community. The link provides information to be submitted as one Word or PDF file to  by May 3, 2019.

Graduate Students 

Master’s and Doctoral Degree Check Walk-In Sessions

March 25-29, 9:00-11:00 am and 2:00-4:00 pm

Masters and doctoral students planning to graduate in Spring 2019 are invited to attend degree check walk-in sessions. Degree analysts will be available to answer questions about graduation and commencement requirements and make sure students are on track to graduate this semester. Students are encouraged to review graduation and commencement information, especially their appropriate requirements and deadlines checklist, prior to visiting with a degree specialist. 

The Library and Your Research – Managing Citations and References

March 25, 1:30-2:30 pm, 1053 College of Business Building. 

Citations and references, while essential to the research and publishing, can also consume a lot of your valuable time storing, organizing, and formatting them. This hands-on workshop introduces the essentials of citation manager tool and will introduce several different tools (possibilities include Zotero and Mendeley). Participants will set up an account and learn some of the common steps to organize citations and create bibliographies. Those who are unable to attend in person may join by Zoom.

Graduate students invited to participate in Big 12 Virtual Career Fair

March 27, 2019, 10 am – 5 pm

The Big 12 Virtual Career Fair will be entirely online and will only involve Big 12 schools. Over 100 companies will participate, of which 44 are looking for graduate student talent. Students will upload their documents as part of registration, which will allow employers to reach out to them before the fair. During the fair, students will be able to chat with companies of their choosing. The K-State Career Center staff will also be creating several, 10-minute long advising videos to help students prepare for this unique format. A list of participating companies can be filtered to only include graduate-level degrees under “Select degrees…” Students should visit the K-State Career Center website to register and find more information about the fair, including a tutorial is to show students how to register and learn more about the virtual fair will function.

Spring 2019 Graduation and Commencement Deadlines

Masters and doctoral students planning to graduate this semester should be familiar with graduation and commencement requirements and deadlines. Graduates who would like their name to appear in the spring 2019 commencement program must complete the KSIS graduation application form and submit the Approval to Schedule Final Examination form to the Graduate School by March 29.  All other requirements (submission of final exam ballot, ETDR ballot, and ETDR) must be completed by April 19 for a student to be a spring 2019 graduate and to participate in the spring commencement ceremony on May 17.  Students should refer to the appropriate Deadlines for Graduation and ETDR Submission Checklist for instructions on completing all graduation requirements.  

Graduate Student Council Travel Awards

April 1 is the deadline for graduate students to apply for GSC travel awards for travel to academic and professional events that begin anytime in June.

Accepting Applications for May Graduate Student Writing Retreat

The Writing Center and Graduate School are hosting the annual Graduate Student Writing Retreat May 20-24 and 28-29. The retreat provides graduate students time and space to write in a supportive atmosphere and promotes effective writing practices to boost the dissertation- and thesis-writing process. Application deadline is April 5. Learn more