Graduate School Weekly Newsletter

April 23, 2019    Events and Deadlines

This newsletter is distributed to department heads, graduate program directors, graduate program contact staff, and graduate faculty. 

Graduate Program Directors 

2018-2019 Commerce Bank Distinguished Graduate Faculty

The Graduate School is pleased to recognize Dr. Kimberly Kirkpatrick, professor of Psychological Sciences at the 2018-2019 Commerce Bank Distinguished Graduate Faculty. Please save the following date for their upcoming lecture. Tuesday, April 23, 2019, 3:30 p.m. 4061 Business Building, Executive Conference Room.

Call for nominations: Distinguished Thesis and Distinguished Dissertation Awards

The Graduate School is now accepting nominations for the MAGS/ProQuest Distinguished Thesis Award and the CGS/ProQuest Distinguished Dissertation AwardThis year’s award categories are 1) Biological/Life Sciences and 2) Fine Arts and Humanities. These awards serve to recognize theses and dissertations that make an unusually significant contribution to their field. Each graduate program may submit one nomination for the thesis award and one nomination for the dissertation award. Please visit the award webpages for more information. Nominations must be submitted to the Graduate School, 113-119 Eisenhower Hall, or via email to Megan Miller (mmmiller@ksu.eduno later than 5:00 pm on May 3, 2019.

Electronic Form Submission – Decisions Workflow

Graduate School student forms can now be submitted electronically via the student forms dashboard on the Graduate School website. Forms submitted electronically through the forms dashboard will be sent through an approval workflow using Decisions which is a business workflow and rule platform administered by the K-State Office of Mediated Education. Students, faculty and staff can access the forms dashboard by navigating to “Academics” on the Graduate School homepage and selecting the “Form Finder”. The direct URL for Graduate School forms: 

After opening the form finder page, click on “Electronic Form Submission” to get to the forms dashboard. You will be required to log in/authenticate with your K-State eID and password in order to access the forms dashboard:  
These forms are not savable and must be completed and submitted in one session. Students may want to use current forms available in WORD or PDF format as a worksheet to review with their advisor or major professor and collect the information that must be entered on the electronic form for submission. After filling out all required fields on the electronic form and submitting it, the form is sent through the approval workflow based on the committee members listed on the form. 

Most forms will be routed to the major professor, committee members, and department head or graduate program director for review. Each of these individuals will receive an e-mail from <> with a link to the form to be reviewed in Decisions. After clicking the link to the form, the reviewer must log in/authenticate with their K-State eID and password to open the form. The reviewer can either approve the form or return it to the student for suggested changes. 

After all required committee member approvals are complete, the form will be forwarded to the Graduate School for final review and processing by the appropriate degree analyst. If approved, a copy of the final form will be e-mailed to the student, major professor and program contact/coordinator after graduate school processing is complete. 

The Graduate School will conduct training sessions for graduate program directors, faculty, and support staff by request. Please send an e-mail to Scott Schlender <> to request a training session. Training sessions for groups can be scheduled in the Graduate School classroom space (EH121) or for individuals in their office or Scott Schlender's office (EH114).


Run, jog, walk, or stroll in the Grad Dash 5k

Celebrate the final weeks of the spring semester by participating in the Graduate Student Council’s Grad Dash 5k.  Race day is Saturday, May 11 and will be held on the K-State campus.  Registration fee is $18 for race participation and a t-shirt, but there also are options for race registration or t-shirt only.  Registration and payment must be submitted by April 25 to secure a t-shirt.  Event proceeds will support GSC initiatives and activities.

Commerce Bank and WT Kemper Foundation Distinguished Graduate Faculty Award

The Graduate School is accepting nominations for the Commerce Bank Distinguished Graduate Faculty Award. The award honors current members of the graduate faculty who are recognized nationally and internationally for their outstanding scholarly achievements and for their contributions to graduate education at the university. Recipients of the award will receive an honorarium and will be recognized during the fall Graduate School commencement ceremony and during a public lecture to the campus community. The link provides information to be submitted as one Word or PDF file to  by May 3, 2019.

Iman Outstanding Faculty Awards - nominations

Through the generosity of Dr. Ron and Mrs. Rae Iman, the K-State Alumni Association annually honors K-State faculty for outstanding accomplishments in teaching and research. Nominations are accepted from current K-State faculty and staff, so we encourage you to promote this award to your staff. The Dr. Ron and Rae Iman Outstanding Faculty Award for Research will be awarded to a full-time K-State faculty member who has distinguished him or herself in their chosen profession and who have contributed significantly through research to improve the betterment of the educational experience or whose research has had a significant impact on their area of study. The Dr. Ron and Rae Iman Outstanding Faculty Award for Teaching will be awarded to a full-time K-State faculty member and is designed to honor excellence in high quality of instruction, strong relationships with students inside and outside of the classroom, and reputation for scholarship and distinguished service to the university.
The deadline for nominations is 5 p.m. Friday, June 28. The awards presentation will be held at the K-State Alumni Center on Monday, October 7 and the nominee must be able to attend. For information on the criteria for the awards and a nomination packet, please visit Iman Outstanding Faculty Awards - nominations.

Graduate Students  

Spring 2019 graduates: Important information regarding final transcripts and diplomas

To secure a transcript at the end of the Spring 2019 term with final grades included, there are important actions graduating students must take. Diplomas for Spring 2019 graduates will be mailed approximately eight weeks after spring commencement. Graduates must be sure their desired mailing address is listed for their degree/diploma address in KSIS.

Mock Interviews for International Students

On Thursday, April 25th, the Career Center will be conducting individual mock interviews for international students to practice their interviewing skills.  Interested students should select an interview time in via the Sign-Up Genius Form.  Prior to their mock interview, students should watch the “Preparing for an Interview” presentation facilitated by Mary Ellen Barkley, Assistant Director in the Career Center.  Students should arrive at the Berney Family Welcome Center at least 5 minutes prior to their scheduled interview time on April 25th.  If interested but unable to participate on April 25th, students can schedule a Mock Interview Appointment anytime with their Career Advisor through their Handshake account

De-Escalation Techniques in the Classroom

April 26, 2-4 pm, 127 Leadership Studies
The Sociology Graduate Student Association is holding a de-escalation workshop for graduate students, facilitated by Professor Tara Coleman and Brent Weaver. This interactive workshop is intended to discuss "tough conversations" within the classroom and how to "de-escalate" the tension in the classroom to provide a space where open conversations of race, discrimination, prejudices, and conflict can be mediated.  Advanced registration is requested. 

City Nature Challenge in Manhattan

As citizen and community science initiatives build momentum around the world, this year's fourth annual City Nature Challenge will expand to more than 150 cities across six continents. Kicking off April 26 at 12:01 a.m. in each time zone, the challenge runs through 11:59 p.m. April 29. The student chapter of the Wildlife Society at K-State is helping to bring the City Nature Challenge to Riley County. K-State students challenge citizens of Riley County to participate and document wildlife in their backyards.

Graduate Student Council Travel Awards

May 1 is the deadline for graduate students to apply for GSC travel awards for travel to academic and professional events that begin anytime in July.

Accepting Applications: Science Communication Fellowship

The Science Communication Fellowship is specifically designed for graduate students and post-doctoral researchers and is Sunset Zoo's flagship program of it's Behind the Science initiative. Fellows will enhance their science communication skills through a dynamic, engaging, and participatory workshop series.  They also will develop a hands-on educational activity to use in multiple settings at Sunset Zoo and beyond, as well as a personalized webpage to engage multiple audiences with their work on Sunset Zoos Behind the Science website.  Application and more information available on the Sunset Zoo website. The application deadline is May 3rd at 5:00 pm.

GRAD BASH for Graduating Students

The K-State Alumni Association and Student Alumni Board invite all students graduating in May or August to the Grad Bash at the K-State Alumni Center on Thursday, May 9th, from 4-6 p.m. Enjoy a free food served by members of the K-State administration. There will also be a free gift from the Alumni Association(while supplies last), prize drawings, and the opportunity to network with other graduates.