Graduate School Weekly Newsletter

August 28, 2018    Events and Deadlines

This newsletter is distributed to dept. heads, graduate program directors, contact staff, and graduate faculty.  

Graduate Program Directors

Mark Your Calendar for Meetings with the Graduate School

New graduate program directors meeting

September 6, 9:30-11:00am, 121 Eisenhower Hall
September 10, 3:30-5:00pm, 121 Eisenhower Hall

New graduate program directors need to attend only one of the meeting times above. If unavailable for both meeting times, please contact Dean Shanklin to schedule a separate meeting.

Update meeting with departments and graduate programs

October 5, 2018
10:30am - 12:30pm
Town Hall, Leadership Studies Building

All department heads, graduate program directors, and graduate program contact staff are encouraged to attend the Fall 2018 update meeting with the Graduate School administration team. 

Graduate Faculty

Call for Graduate Student Teaching Award Nominations

Departments are encouraged to nominate outstanding graduate teaching assistants for the GSC/MAGS Award for Graduate Student Teaching Excellence. Each department may nominate one GTA for the teaching award. Nominations are due to College Deans offices by September 28. Also be sure to explore other graduate student award opportunities available throughout the year. 

Plan for Fall 2018 Graduation Deadlines
Faculty who have graduate students planning to graduate in fall 2018 are encouraged to review the calendar of graduation and commencement deadlines and work with their students to develop a timeline for completing requirements on time. In addition to the deadlines calendar, faculty and students are encouraged to use the Deadlines for Graduation and ETDR Submission guide for their degree type, which provides detailed instructions for completing each requirement for graduation, ETDR submission, and commencement registration.

Graduate Students

Update on Hale Library and IT Services

With the closure of Hale Library this academic year, Library and IT staff have worked throughout the summer relocating to alternate sites across campus to ensure continuity of services for students and faculty. Services have been relocated across campus. Additional information about library and IT services can be found here. Updated information can be found at or by subscribing to the Hale Library blog.

Graduate Student Study Space in Eisenhower Hall

All graduate students are welcome to use the graduate student space on the third floor of Eisenhower Hall. Facilities staff are currently working to complete painting and cleaning in some of the rooms as well as painting the hallways, but the third floor is open, and many of the rooms are accessible for use.

In addition to the third floor space, room 121 in Eisenhower is one of several quiet study spaces available across campus. The room is open from 8:00am - 5:00pm, Monday through Friday, for students who need a place to sit and work between classes. The room will be booked for meetings on occasion, and a note will be posted on the door to inform students when the space is not available.

Questions about the third floor space and room 121 may be directed to Megan Miller (, 532-6191)

Call for Libraries Student Ambassadors

Applications are now open for the Libraries Student Ambassadors program. Graduate and undergraduate students are welcome to apply.  Ambassadors will gain valuable leadership experience by serving as both advisers to the Libraries and representatives for the Libraries at recruitment, outreach, and fundraising activities. With Hale Library’s closure for the 2018-2019 school year, the Ambassadors will be particularly active helping fellow students learn about using Libraries’ services and planning for the future of Hale Library. The expected time commitment is at least four hours of service per month.

Information and application materials are available on the Libraries Student Ambassadors webpage. The application deadline is Thursday, August 30. Interviews will be scheduled with a select number of applicants and held on September 7, 2018.

Graduate Student Council Travel Awards

Recipients of GSC travel awards for October are posted on the GSC travel awards website. September 1 is the deadline for graduate students to apply for GSC travel awards to attend academic and professional events that begin anytime in November.

Save the Date: Research and the State

The annual Research and the State graduate student poster session will be held on November 8, 2018 in the Engineering Complex atrium from 1:00 - 3:00pm, followed by an awards ceremony. A call for abstracts will announced in the coming weeks, and the abstract submission deadline will be in late September. Graduate students from all disciplines are invited to participate.