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Committee on Academic Policy and Procedures

Vice Provost for Undergraduate Studies
Steve Dandaneau
103 Leadership Studies
Manhattan, KS 66506


Meeting on July 9, 2003

Kevin Donnelly (AG) 
Lynn Ewanow (AR) 
Alison Wheatley (AS) 
Ike Ehie (BA) 
Betty Stevens (DCE) 
Ray Hightower (EN) 
Karen Pence (HE) 
Monte Neilsen (REG) 
Bobette McGaughey (GR) 
Larry Scharman (ED) 
Mike Lynch (EDP) 
Dixie Schierlman (TC)

Call to Order:

Ike Ehie convened the meeting.


Dixie announced that Nancy Mosier will be staying at Salina for another year.

Additions to agenda:



The minutes for the June 11 th meeting were approved as distributed.

Old Business:

Math ORC's Tabled in June

Wheatley reported that the six of the MATH courses (100, 150, 205, 220, 221, 222) were OK with a 7:05-8:20 exam time recommended by CAPP (they had originally requested 7:05-8:40). A motion was passed to approve the ORC requests for these six courses at 7:05-8:20 T (MATH 100, 221) and 7:05-8:20 U (MATH 150, 205, 220, 222). MATH 240 was not OK with the shorter exam time, and requested the equivalent of two time slots (7:05-9:45). Considerable discussion followed regarding whether a faculty request for more time to allow longer exams was justified. Hightower and Donnelly expressed concerns that approval would set a precedent for other requests. Ewanow noted that the issue is one of faculty control versus CAPP's authority to regulate, and this exercise has pointed out how out of control ORC's have become. Stevens cautioned that we continue to demand more time of students beyond the standard definition of contact hours per credit hour. She suggested faculty should take advantage of technology to move toward secure on-line testing, or use class time for testing and move lecture material on-line. We have had several ORC requests that include "too much material for one hour exams" in their justification for ORC's. Donnelly noted that we had already approved some two-hour ORC's (7:30-9:20) on M and W without similar discussion since they fit the evening class schedule better than these on T and U. The motion finally passed 10-1 for the ORC for MATH 240 on Tuesday at 7:05-9:45.

Physics ORC's Tabled in June

Wheatly reported PHYS 213 and 214 prefer the F 5:30-6:45 ORC recommended by CAPP. A motion was approved for this time.

ENGL 890 Non-Standard Class Time Appeal

The original request was submitted since they need general classroom space, otherwise 800 level would be exempt. The request was denied with recommendation to use standard class time starting at 2:30. However, their graduate students will not all be able to take it that early since many teach until 3:30. Departmental space will not be available since English is moving in spring 04. A motion was approved to allow the course as originally requested Thursday 3:30-5:50P.

CHM 350, 531, 550 ORC Appeals

Requests were denied due to less that 100 students enrolled. The department presented enrollment numbers showing that fall enrollment in 350 and 531 is generally over 100, with spring slightly under. They would prefer both semesters be taught the same to maintain consistency for students. Projected enrollment for 550 is over 100 since most in 531 take 550 in spring and pre-enrollment in 531 is over 100 this fall. Hightower did not think 550 would reach that level, as past trends do not show it has ever been over 100. Stevens questioned why 100 students was chosen as the break point. Donnelly noted that the requests do not specify an ending time, just a 7:30 start time. A motion was approved to allow the ORC for CHM 350, 531, and 550 on Wednesdays from 7:30-8:45P.

Facilities request for change in ORC for CHM 110, 210, 230

The original request was approved for M 7:05-8:20P. Sump wrote to the committee asking to reconsider the start time to allow 6:30-7:20 evening classes to use the rooms. A motion was approved to revise the ORC approval for CHM 110, 210, and 230 to 7:30-8:45P on Mondays.

New Business:

Policy for Considering Late Non-Standard Class Time and ORC requests

Ehie asked for the committee to consider a motion to approve late requests. Considerable discussion followed on what was the appropriate action. Most suggested we must be a bit more lenient since this was the first year for the new policy, but that we need to be very strict next round. Ewanow commented that we would probably need three meetings to handle Fall 04 requests and we must enforce the time line in the future. Scharman noted that it was hard for departments to catch everything in advance this time. Ehie asked how we communicate the critical deadline to departments. Donnelly suggested a strong statement or extra notice attached to the class schedule request letter sent from the Registrar (like we had for the new standard meeting time policy this year). A motion was approved to go ahead and consider the late requests for Spring 04, with understanding that deadlines will be strictly enforced in the future.

Non Standard Time Requests for Education

Scharman presented Education courses for non-standard times that were missed in the first round. They are designed to accommodate block scheduling for education students only. A motion was approved to allow NST for EDCIP 455 (1:30-3:30 M) and (3:30-5:20 T), EDCEP 525 (1:30-3:20 M) and (3:30-5:20 T), ECSP 323 (1:30-3:15 T).

Non Standard Time Requests for Accounting

Ehie presented NST petitions for ACCTG 331 and 494. For 331, the committee recommended that the times be changed to fit standard 110 minute periods (MW 9:30-11:20, MW 12:30-2:20, TU 12:30-2:20). For ACCTG 494, the request was for MW 3:30-4:45. The committee recommended a change to the TU 4:05-5:20 standard time, even though the justification noted that there are two other classes taught on TU that could cause conflicts. A motion was approved to accept the petitions with the time changes recommended by the committee, in which case they will no longer be non-standard times. (In effect, this action means the petitions were denied as presented.)

Non Standard Time Requests for Physics

Wheatly presented requests for PHYS 213, 214, and 223. These courses are taught in a series of studios that meet all day long in the same room. The request was to use the 11:30-1:20 and 1:30-3:20 time periods to maximize use of the room by allowing continuous use throughout the day. Hightower noted that they could conform to the standard 110 minute class times by starting at 12:30 and 2:30 and still get the same number of studios per day. The argument is not valid unless they have studios from 3:30-5:20, and since no 3:30-5:20 times were requested, they must not be offered. A motion was approved to deny the petition as presented, and recommend 12:30-2:20 and 2:30-4:20 (standard times). If that will not work, Physics should bring the proposal back with more detailed explanation.

NST and ORC forms on the Web/Archiving CAPP Documents

Ehie asked for ideas on electronic forms and archiving CAPP documents. All committee members were supportive of both ideas. It was felt that the request should be to the Provost to provide support. Several agreed that forms should be "near" the class schedule, and linked from the Registrar's page. Stevens noted that a lot of university committees have agendas and minutes posted on the web and we should be at the same level of expectations. Ehie will meet with the Provost before the next meeting to discuss potential for support and action.

Registrar Office Items

Nielson gave a brief review of the timeline for the LASER project. A communications committee has been established to visit with campus groups as needed.

Summary of ORC Actions for July 9, 2003
Summary of Non Standard Class Time Actions for July 9, 2003

The meeting was adjourned.

Next Meeting:

August 13, 2003

Respectfully Submitted by Kevin Donnelly