Kansas State University

Electronic incident reporting replaces paper accident report form

Submitted by Human Capital Services

Human Capital Services, in partnership with several offices around campus, has designed a new electronic incident reporting process for accidents and incidents related to the working environment at K-State.

Effective Nov. 19, 2018, all incidents, accidents or injuries should be reported through the Electronic Incident Report. The report can also be found at k-state.edu/hcs/incident. This electronic report replaces the former Accident Report Form. The new process will provide a better user experience for the employee, department and administration. It also will ensure work-related incidents are reported in a timely manner to the State Self Insurance Fund for assessment. Information gathered in the incident reporting process also will be used by the K-State Department of Environmental Health and Safety to support uninterrupted research and learning within a safe and healthy environment at K-State.

A few reminders for work-related incidents:

• If an emergency, seek medical treatment at the nearest emergency facility.
• Non-emergency treatment must be pre-authorized by the State Self Insurance Fund. Supervisors or Human Capital Services Liaisons can call the State Self Insurance Fund at 785-296-2364 to request authorization.
• Supervisors will review and confirm incidents that are reported by employees.
   

A big thank you to the core team who have worked diligently to design, test and implement this new system:

• Project lead: Stacy Divine, Human Capital Services.
• Blake Abbe, Administration and Finance.
• Christina Aguilera, Environmental Health and Safety.
• Becky Ayres, Animal Sciences and Industry.
• Joseph Barbercheck, Environmental Health and Safety.
• Cathy Barry, Lafene Health Center.
• Jaci Begnoche, College of Veterinary Medicine.
• Marlene Kunze Dolan, Housing and Dining Services.
• Lisa Linck, Environmental Health and Safety.
• Amanda McDiffett, Human Capital Services.
• Cindy McNulty, Administrative Support Center.
• Darci Pottroff, Information Systems Office.
• Jim Parker, Lafene Health Center.
• Kathy Roeser, College of Arts and Sciences.
• Bridget Seemann, Administrative Support Center.
• Michael Speirs, Office of Mediated Education.
• Aaron Wilkins, Environmental Health and Safety.
   

For questions about the new system:

• Contact your department HCS liaison.
• Contact HCS Benefits at benefits@k-state.edu or 785-532-6277.
• View the K-State worker's compensation webpage.