Funding Forms for Student Organizations

A Note About these forms: These forms have been uploaded to the web in Adobe Acrobat format. (You may click here to download the Adobe Acrobat Reader). When the form loads onto the client computer, each space on the form may be clicked to enter information. Once the form has been completed, you may print the document from your computer and turn it into the Office of Student Activities and Services. The form can NOT be submitted online, but it can be filled out and printed from the web. Please note that the form contents may not be saved for future editing. Once the Acrobat Reader window is closed, all information will be lost. This does not preclude the client from re-entering the information into the form and printing it again.

Budget Request Form (4 pages) Rev. March 2011

This is the main form used by Campus Wide Organizations, College Council Clubs, Multicultural Student Organizations, Fine Arts Clubs and Academic Competition Teams to request funds from the Student Governing Association. A separate budget request form must be filled out for each project for which funds are desired.

Purchase Order (1 page) Rev. May 2011

Your organization must have been approved for SGAfunding before you can use this form.

This form must be completed and signed by the OSAS Accountant if a club would like a vendor to bill OSAS, instead of the club, for goods or services.

Lecturers, Speakers, or Entertainers Information (1 page) Rev. May 2011

Your organization must have been approved for SGA funding before you can use this form.

This form must be completed in order to pay for Lecturers, Speakers, or Entertainers services. The IRS form W-9(below) must accompany this form.

IRS Form W-9 (link) Request for Taxpayer Identification Number (2 pages) Rev. 8/18/03

Your organization must have been approved for SGA funding before you can use this form.

This form must be submitted with the Lecturers, Speakers, or Entertainers Form for Lecturers, Speakers, or Entertainers payments.

Cash Advance Information (1 page) Rev. June 2005 

Your organization must have been approved for SGA funding before you can use this form.

This form must be completed two weeks prior to travel if a student group would like to request a cash advance. The Cash Advance Information form needs to be turned in no later than one week after your trip.

Cash Advance Reimbursement Information (1 page) Rev. June 2005

Your organization must have been approved for SGA funding before you can use this form.

This form must be completed to reimburse cash advances. It must be submitted no later than one week after your trip.

Personal Reimbursement (1 page) Rev. May 2011

Your organization must have been approved for SGA funding before you can use this form.

This form needs to be completed in order to reimburse any personal expenses, except for travel expenses.

Travel Reimbursement (1 page) Rev. May 2011

Your organization must have been approved for SGA funding before you can use this form.

This form must be completed, when a cash advance was not requested, to reimburse any travel related expenses.

Fine Arts Department Computer Approval (1 page) Rev. June 2006

For Fine Art Department use only.

Fine Arts Department Travel Approval (1 page) Rev. June 2006

For Fine Art Department use only.

SS-4 IRS Form (link) Rev. June 2007

To file for a Federal Employee Identification Number (Fein)

Facilities Motor Pool Form (link) Rev. 8/18/03

Your organization must have been approved for SGA funding before you can use this form.

To rent K-State vehicles for travel. Contact the OSAS Accountant before reserving a KSU Motorpool vehicle.

Fund Raising Form (available in the OSAS Office, Union Reservations, or Facilities)

The fund raising form is used for all fund raising events held by organization on campus. You can pick up the form in the OSAS office or at the Union Reservations Office or Facilities when makin gthe reservation for your fund raising event. You will be required to obtain various signatures based on the type of event you are planning.