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KSIS

IT Service Desk
2nd floor, Hale Library
1117 Mid Campus Dr. N
Manhattan, KS 66506-0121

785-532-7722
800-865-6143

View Advising Notes

Faculty and staff with the advisor role can view general advising notes for any student.  Notes in draft status are only viewable by the author.  Sensitive notes are also only viewable by the author, unless access has been granted to other(s) with the advising role.

To produce a digest of advising notes for an advisee, see Run Advising Notes Report.

See the Guidelines for KSIS Advising Notes for guidance and best practices on drafting and managing advising notes in KSIS.

To view advising notes for an advisee:

  1. Log into KSIS with your eID and password.

  2. In the KSIS Links, click KSU Advisor Center.

    Click the KSU Advisor Center link

  3. Click the name of the desired advisee - a new tab opens with the advisee summary.

  4. Click the notes tab in the navigation bar.

    Click the notes tab on the navigation bar

  5. The Advising Notes section provides:
    • Creation Date - the date the note was first created
    • Post Date - the date the note was entered (if in draft form), or the date the note was posted to the student's educational record
    • Status - indicates if the note is in a draft or posted status
    • Advisor - name of advisor who created the note
    • Subject - subject(s) entered when the note was created
    • Multiple Student Note - indicates if the note was originally created for multiple students
    • Contains Sensitive Note - indicates if the note contains a sensitive note

    View the Adising Notes area

  6. Click the Subject link to view a specific note.  If the note is in a draft status, it can be edited for up to two business days.  If you mouse over the Subject link, the last name of the advisees in a multiple note will be displayed.

  7. Edit the draft note if desired, then click Save as Draft or Post.  When finished, click Return to Previous.  

    Note:  If you edit a draft note that contains multiple students, the changes apply to all students.

  8. Repeat the process as necessary to view notes for each advisee.