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Kansas State University

IT Help Desk
Kansas State University
214 Hale Library
Manhattan, KS 66506
785-532-7722
800-865-6143 (toll-free)
helpdesk@k-state.edu
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Configuring Outlook 2007 for Windows

Configuring Microsoft Outlook 2007

  1. On the Tools menu, click Account Settings.
  2. On the E-mail tab, click New.
  3. Click the Manually configure server settings or additional server types check box and then click Next.
  4. Under Choose E-mail Service, click the Internet E-mail option and then click Next.
  5. In the Your Name box, type your name.
    Illustration of E-Mail Account Settings

    Note: This is an illustration of IMAP settings.  POP settings will vary slightly.

  6. In the E-mail Address box, type your K-State e-mail address.
  7. On the Account Type list, select either IMAP or POP.

    Note: IMAP is the recommended incoming server type. See IMAP vs. POP.

  8. Follow the instructions below for the type of server you chose on the Account Type list:
    • IMAP: In the Incoming mail server box, type imap.k-state.edu.
    • POP: In the Incoming mail server box, type pop.k-state.edu.
  9. In the Outgoing mail server (SMTP) box, type auth.smtp.k-state.edu.
  10. In the User Name box type your eID.
  11. In the Password box, type your password.
  12. Click the More Settings button.
  13. Click the Outgoing Server tab.
  14. Click the My outgoing server (SMTP) requires authentication check box.
  15. Click the Use same settings as my incoming mail server option.
  16. Click the Advanced tab.
  17. Under Incoming server (IMAP), in the Use the follwing type of encrypted connection list, select either SSL or TLS.
    Image of the Advanced tab contents

    Note: This is an illustration of the IMAP server type with an SSL connection. An IMAP server type with a TLS connection will display port number 143. A POP server type with an SSL connection will display port number 995 and a POP server type with a TLS connection will display port number 110.

  18. Under Outgoing server, click the This server requires an encrypted connection (SSL) check box and then click OK.
  19. Click Next and then click Finish.

Address Book

Importing an Address Book
Importing from an E-mail Client
  1. On the File menu, click Import and Export.
  2. Click Import Internet Mail and Addresses and then click Next.
  3. Select the e-mail client you want to import from.
  4. Click the Import Address check box then click Next.
  5. Click Finish.
Importing from a Text File
  1. On the File menu, click Import and Export.
  2. Click Import from another program or file and then click Next.
  3. Click Comma Separated Values(Windows) and then click Next.

    Notes:

    • If you tab separated the addresses in the text file, click Tab Separated Values (Windows).
    • If you used Microsoft Excel to complete your address book, click Microsoft Excel.
  4. Click Browse.
  5. Browse to the file location , select the file and then click Next.
  6. Select how you want any duplicates to be handled and then click Next.
  7. Click Contacts and then click Next.

    Note: If needed, click Map Custom Fields to map fields to the imported address book.

  8. Click Finish.
Exporting an Address Book
  1. On the File menu, click Import and Export.
  2. Click Export to a file and then click Next.
  3. Click Comma Separated Values (Windows), then click Next.
    Illustration of Exporting an Address Book in Comma Separated Values Windows Format
  4. Click Contacts and then click Next.
  5. Browse to the saving location, enter a file name in the File name box and then click OK.
    Illustration of Browser Save Window
  6. Click Next and then click Finish.

Subscribing to Folders

If you have configured your e-mail client to use IMAP, folders are created and stored on the IMAP server. You can also create folders on your local machine if your client supports that feature. If you switch e-mail clients, your IMAP folders will still exist on the IMAP server, but you may not be able to view them. In order to access those folders in your new e-mail client, you must subscribe to those folder(s). To subscribe to your folders, do the following:

  1. In the imap.ksu.edu folder, click Inbox.
  2. On the Tools menu, click IMAP Folders .
  3. Click Query. A list of all of your imap folders will be displayed.
    Illustration of Subscribing to Folders
  4. Click the folder you want to subscribe to.
  5. Click Subscribe.
  6. Click OK.

Configuring Microsoft Outlook 2007's Spam Filter

The Spam filter in Outlook 2007 is already enabled at a low setting. You can change this setting by doing the following:

  1. On the Tools menu, click Options.
  2. Click the Preferences tab, click Junk E-mail.
  3. Click the level of protection you want and then click OK.