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Human Capital Services

Administrative Furlough Plans - FY21

Appendix 2: Administrative Furlough Template

[Insert COLLEGE/MAJOR UNIT NAME]

Please ensure Plan is consistent with all guidance outlined in June 8, 2020 memorandum from Vice President Jay Stephens and Provost Taber. Please send a copy of the template plan to VP Stephens and Provost Taber no later than June 22.

Cost Savings Target for the Administrative Furlough Plan

[Insert total cost savings required from the administrative furlough in order to balance budgets due to budget cuts across GU and RU sources.]

Impact to Mission and/or Operations

[Please describe the expected impact to the mission and/or operations of the unit/university resulting from the furlough plan.]

Utilization of Salary Tiers

[Deans and other major unit leaders have the flexibility to determine which tiers to deploy and the number of furlough days designated within each tier or groups of tiers in order to meet their budgetary targets. Please insert into the table below the required number of furlough days for each tier to be deployed and the total FTE being furloughed for each tier. Furlough periods must be indicated in full day increments, no half days.]

SALARY TIERSTotal # of DAYSTotal #
of FTE
  12 Mo EEs9 Mo EEs
<49,999   
50,00074,999   
75,00099,999   
100,000149,999   
150,000199,999   
200,000+    
Effective Dates

(Implementation cannot begin before August 9, 2020 and can extend through the end FY21.)
Proposed Administrative Furlough Begin Date [Insert Begin Date Here]
Proposed Administrative Furlough End Date [Insert End Date Here]

Furlough Deployment

[Please describe how the administrative furlough days will be deployed (1-week increments, bi-weekly, etc.) within the college/major unit.]

Employees Exempted from Administrative Furlough

[Certain positions, classes, organizational units and/or geographical area—or any combination thereof—may be designated as exempt in a unit's furlough plan. The criteria used to make these determinations may include: budget needs, business needs, instructional needs, funding sources, or the classifications listed immediately below. Employees under the following classifications will not be furloughed:

  • employees on H1-B and E-3 visa status should not be furloughed
  • temporary employees,
  • graduate students,
  • student employees,
  • employees on sabbatical leave

Please list the designated positions, classes, organizational units, geographical areas, or any combination of those groups that are designated to be exempt from your furlough plan and the criteria for the exemption decisions.]

Identification of Employees Required to Take Administrative Furlough

[Individual employees who will be required to take administrative furlough or who will be designated as exempted from the furlough should be entered on the Administrative Furlough Tracking excel spreadsheet included with this template for submission to HCS by June 22.

Colleges/units can populate employee information needed to complete their spreadsheet by running the following queries in HRIS:

  • FY21_Admin_Furlough_DeptID
    • This query can be used to select the employees in the department.
  • FY21_Admin_Furlough_GroupID
    • This query can be used to select the employees in all departments under the under the Department's Group.
Methods and Time for Notifying Affected Employees

Please note: University employees will be notified of the furlough plan through the open meeting called by the President on July 10. Each employee furloughed must receive a letter explaining how the furlough will apply to their position. The college/major unit will need to send notification letters using an HCS -provided template on July 10 immediately following the open meeting.