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Human Capital Services

COVID-19 Resources for Employees and Supervisors

Employee Resources

Employees have many responsibilities and challenges in their everyday lives and COVID-19 presents unique circumstances that impact employees and their families.  HCS has assembled resources to support you in this unprecedented time.  

Support for Families
Caregiving/Childcare

The Employee Assistance program (EAP) offers assistance to employees and their families to help with childcare assistance. This is individualized for each employee based on their specific needs. The employee can request this information by either calling the SOK dedicated number at 1-888-275-1205, Option 1 or by submitting a request on GuidanceResources Online, using the "Ask a Guidance Consultant" option.

EAP provides webinars to support employees during this time. Please check often for new topics. A webinar in August is available for registration below.

Coping With Pandemic Anxiety As Kids Return To School

The start of the school year during the COVID-19 pandemic is filled with uncertainties and concerns that are causing understandable stress for many parents and caretakers. A workshop was offered on September 10, 2020 and was designed to help people cope with emotions and anxiety in response to returning to school during the pandemic.  The webinar provided an understanding of the types of reactions people may experience during this time and offer practical tips for coping.  To view a recording of the webinar, please click on the link below.

Coping with Pandemic Anxiety as Kids Return to School Webinar Recording - September 10, 2020
Back-to-School Resources

The Employee Assistance program (EAP) has resources available to help employees transition back to school. The Back-to-School resources, available on the GuidanceResources website, provide tools and suggestions around navigating a successful transition back to school. EAP may also assist with guidance and offer parents in navigating, planning and accessing resources around E-learning and tutoring programs as well as resources and equipment for virtual learning. Call 1-888-275-1205, Option 1, for more assistance.

Other Resources to Support Families

 

Health and Wellness

The Employee Assistance Program (EAP) is available for counseling and advice to assist with stress, anxiety, and concerns. The EAP can be reached by calling 888-275-1205, press Option #1 or by submitting a request on GuidanceResources Online.

Learning and Development hosts a variety of webinars for employees to assist you personally and professionally. Visit the Learning and Development Courses webpage to view the available webinars.

Other resources to promote health and wellness

 

Supervisor Resources 

Supervisors are important in establishing a supportive work environment for their team and COVID-19 has changed the way teams work together. Collaboration and communication may look different and the resources below provide guidance on how supervisors can best support employees as they work through the challenges that COVID-19 presents.

Supporting Your Team

As supervisors communicate and support their employees through the current coronavirus situation, it is important to exercise leadership through cultivating a positive culture. Helpful ways to demonstrate this include:

  • Employees may have a need to take leave related to COVID-19. HCS summarizes leave available on the COVID-19 Leave website.
  • Exercising empathy and understanding that support K-State’s Principles of Community.
  • Providing constant and consistent communication which may look and feel different than the communication everyone is used to in person. It may be helpful to establish frequent, recurring unit meetings (i.e., Zoom) that can accommodate everyone’s schedule.
  • Remaining available to field and centralize questions and answers from your staff. As a supervisor, your transparency instills trust and helps alleviate worries and concerns.
  • Being clear and concise with your staff as possible. Ensure you articulate your goals and expectations of this remote-working timeframe.
  • Supporting work life balance due to school closings and disruptions of care arrangements, employees may have to balance family caregiving tasks with work tasks. Employees and supervisors are encouraged to communicate about their circumstances and to use both commonsense and empathy when it comes to working around them.
  • Reassuring employees that their health and safety matters. You should encourage and fully support self-care. Supervisors may find it helpful to direct employees to K-State’s employee assistance program (EAP).
  • Employees may have a need to take leave related to COVID-19.  HCS summarizes leave available on the COVID-19 Leave website. (Diana link to FFCRA website.)
  • Work with students. It is important to remember that for many students, these are the first online/remote classes that they have taken, as well. The change is not simple. Please support them and help build their confidence in the new learning environment. If you have further questions or need support through supporting your employees, please contact Human Capital Services at hr@ksu.edu.

 

 

Working Remotely

As our K-State community continues to work on-site and remotely, supervisors must support employees in both environments. Tips to support your remote workers are listed below.

  • Utilize Zoom, Microsoft Teams, or other video conferencing technologies for committee and other meetings.
  • When working remotely, please consider the following:
    • Remote teaching can take many forms for faculty. It is important to communicate with faculty how they will be conducting their teaching and research work.
    • Employees and supervisors should be in regular contact about the work, productivity, problems experienced and other concerns.
  • K-State has strict policies regarding access to sensitive data. No one should take sensitive data to their home or any other off-campus facility. This includes hard copies, flash drives, personal laptops or other technologies.
  • Employment guidelines regarding exempt and non-exempt employees include:
    • Telecommuting is possible for employees whose job duties are conducive to working from home, regardless of their Fair Labor Standards Act (FLSA) status as either non-exempt or exempt (from overtime).
    • Non-exempt employees should utilize official timekeeping systems and all hours worked must be recorded and compensated. Overtime is not recommended for non-exempt employees working remotely.

 

Archived Webinars

The Employee Assistance Program (EAP) developed a COVID-19 webinar series to offer guidance and best practices to help you navigate the unique situations that many people will encounter during this unprecedented time.  While these webinars were offered in the past, you will still find the content applicable today.  

 COVID-19 Webinar Series

To access an archived webinar, please click on the topic of interest and enter your information as if you are registering for the event.  Once you do that, the webinar will begin immediately.

Being an Effective Manager During COVID-19

The way we manage our departments and staff, as well as our personal lives, during this time of the coronavirus pandemic is new to everyone. In Being An Effective Manager During The COVID-19 Pandemic, we discuss suggestions and tips to help you in your job as a manager.

Managing Worry and Anxiety Amid COVID-19

The COVID-19 pandemic has generated severe disruption, fear and even panic around the world. Managing Worry & Anxiety During the COVID-19 Pandemic addresses how to distinguish helpful worry from anxiety-provoking worry and how to identify ways to manage the experience of anxiety.

Tools to Handle COVID-19 Related Stress

This workshop focuses on specific activities to reduce stress caused by COVID-19. Participants will review proven stress-reducing techniques such as: being accountable and recognizing the choices we can make, engaging in meaningful activities, and taking breaks for a moment of personal renewal.

Coping with Uncertainty About COVID-19

As the COVID-19 coronavirus continues to spread, it’s normal to feel fear and uncertainty. People have a powerful need to understand and predict their environments in order to feel in control. This course includes practical tips for coping with uncertainty and re-establishing control.

How Emotions Impact Eating During a Crisis

In Why Can’t I Stop Eating? How Emotions Impact Our Eating During the COVID-19 Pandemic learn about the relationship between emotions and food consumption, strategies for recognizing emotional eating, and tips about eating for physiological, not emotional reasons.

Navigating Your Work From Home Transition

In Navigating Your Work From Home Transition Due to the Coronavirus, a ComPsych expert trainer offers tips and answers questions about working from home, including adjusting to being out of the office, creating an ideal work-from-home space, and other tips for the remote employee.