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Graduate School

Graduate School
Kansas State University
113-119 Eisenhower Hall
1013 Mid-Campus Dr.
Manhattan KS 66506

785-532-6191
800-651-1816 (toll free)

785-532-2983 fax

grad@k-state.edu

Frequently Asked Questions and Resources

This page provides answers to common questions about Graduate School and university deadlines, events, and procedures that have been impacted as a result of K-State's limited campus operations during the COVID-19 pandemic. Additionally, one-page informational resource sheets are available to support graduate student academic success and personal wellbeing.

Frequently Asked Questions

Applications and Admission
Can I apply to begin a graduate program in summer 2020?

U.S. Citizens and permanent resident applicants: Contact your graduate program of interest to ask if the program is still accepting applications for summer 2020 admission. You may apply if the graduate program is still accepting applications.

International applicants: Applications are no longer being accepted for summer 2020 admission.


Can I apply to begin a graduate program in fall 2020?

U.S. Citizens and permanent resident applicants: Contact your graduate program of interest to ask if the program is still accepting applications for fall 2020 admission. You may apply if the graduate program is still accepting applications.

International applicants: Contact your graduate program of interest to ask if the program is still accepting applications for fall 2020 admission. If the program is still accepting applications for fall 2020 admission, you may apply. However, "fall 2020" will not be available in the list of admission terms in the application. Please select the next available term listed in the application and notify your graduate program of interest that you want to be considered for fall 2020 admission.


If the Graduate School office is currently closed, where should I send my transcripts?

You should upload copies of your transcripts with the online application, for each post-secondary (college/university) institution attended or currently attending. If you are offered admission, you may be requested to send final, official transcripts to the Graduate School. Electronic submission of transcripts is preferred. Transcripts may be emailed to: kstategradtrascript@ksu.edu. If you are unable to send transcripts electronically, paper transcripts may be mailed to the Graduate School at the address below. Although our office is closed, we do have staff checking mail regularly.

Graduate School
113-119 Eisenhower Hall
1013 Mid-Campus Dr.
Kansas State University
Manhattan, KS 66506


I am an international student and I am unable to take TOEFL due to testing limitations as a result of the COVID-19 pandemic. Can I get a waiver for this requirement?

No. The English proficiency requirement cannot be waived. ETS has started offering TOEFL in an alternative format where applicants can take the test form home. Please check the ETS website for more details.


I have financial hardships and am unable to pay the application fee. Can I get a fee waiver?

Unfortunately, Graduate School cannot waive the application fee. Even though it is very rare, some graduate programs might offer an application fee waiver. Please contact the program to which you are applying to see whether they can assist.


Visit our Application Process page for more information about applications and admission.

Graduation and Commencement
Can I complete my final exam/defense via video conference during limited campus operations?

Yes, you should conduct your defense using Zoom during the period of limited campus operations. Work with your major professor to make arrangements.


What is the deadline to graduate in spring 2020?

To be a spring 2020 graduate, all requirements must be completed by May 8, 2020. See the Graduation and Commencement webpage for more information, and use the Deadlines for Graduation and ETDR Submission Checklists for guidance on completing all requirements.


Will there be a spring 2020 commencement ceremony?

The traditional commencement ceremony for spring 2020 graduates will be combined with the December 2020 ceremonies scheduled for December 11. Additional information and an official announcement from Provost Taber are available on the Office of the Registrar website


I will be a spring 2020 graduate but will not be able to attend the commencement ceremony in December. How will my graduation be recognized?

Masters and doctoral graduates who are unable to attend the commencement ceremony associated with their semester of graduation are always welcome to attend a later commencement ceremony. Graduates who plan to attend a later commencement ceremony simply need to notify the Graduate School.


Can I return graduation regalia that I purchased earlier this semester?

If you purchased regalia in the K-State Campus Store or at the Grad Expo, it may be returned for a full refund. If you purchased regalia online from CBGrad/Balfour directly, then you will need to reach out to them regarding their returns policy. They can be reached at either https://www.cbgrad.com or 800-433-0296. More information is available on the Office of the Registrar FAQs page in the Graduation/Commencement section and on the K-State Student Union website.


I will be a spring 2020 graduate. How do I order a final transcript with spring 2020 grades?

Prior to May 19, 2020, graduates should check for holds in their Student Center in KSIS. Holds must be cleared prior to ordering a transcript. Final grade posting for the Spring 2020 term finishes on May 19, 2020. On the morning of May 20, 2020, graduates should check their Student Center in KSIS to verify that spring grades have posted, and then order their transcript through the Other Academics tile in KSIS. Students graduating in the spring 2020 term, or who will not be enrolled in the fall 2020 term, have until May 29, 2020, to order transcripts at no charge. More information about ordering transcripts is available on the Office of the Registrar website.


When will I receive my diploma if I am a spring 2020 graduate?

Diplomas are ordered after degrees are posted in June. It takes 6-8 weeks for the Graduate School to receive, process, and mail diplomas. Spring 2020 graduates should expect to receive their diploma in August.


What is the deadline to graduate in summer 2020?

To graduate in summer 2020, all requirements must be completed by August 14, 2020. See the Graduation and Commencement webpage for more information, and use the Deadlines for Graduation and ETDR Submission Checklists for guidance on completing all requirements.

Academic and Degree Progress Guidance
How can I submit forms (e.g., Program of Study, Approval to Schedule Final Exam, Request for Prelim Exam Ballot, Final Exam Ballot, ETDR Ballot) to the Graduate School if the office is closed?

It is imperative that all documents are submitted electronically, preferably using electronic form submission. Documents that cannot be submitted using electronic form submission should be sent via email as PDF attachments to the appropriate degree analyst or to grad@ksu.edu.

Degree Analysts

  • College of Health and Human Sciences and College of Education - Jamie Clark, jamieclark@ksu.edu
  • College of Arts and Sciences and College of Veterinary Medicine - Angie Pfizenmaier, akt@ksu.edu
  • Colleges of Agriculture, Architecture, Business Administration, and Engineering - Stephanie Wacker, swacker@ksu.edu
  • Masters of Technology, Public Administration, Public Health and Fine Arts - Stephanie Wacker, swacker@ksu.edu

How can I continue to make progress on my research/scholarly work, including my thesis/dissertation/report now that I do not have access to my research lab?

Graduate students should visit the Keep Learning site for guidance on how to continue coursework and academic activities. The Keep Learning site includes a section with guidance specifically to help graduate students continue making progress on research, scholarly work, and other degree requirements.

Many student support units have online resources and virtual services available. The Academic Achievement Center and the Writing Center may be especially helpful with providing resources and support for maintaining degree progress.

K-State's Academic Achievement Center offers Academic Coaching to all K-State students from 9am - 5pm, Monday - Friday. No appointments are necessary. Academic Coaches help with navigating online learning, connecting to campus resources, understanding course expectations, academic and time management challenges and more! Many academic success tools and resources are available online along with guides and videos to implement these tools.

The Writing Center offers online appointments and resources.


I am experiencing additional stress as a result of the COVID-19 pandemic and the impact it has had on my academic, work, and personal life. What resources are available to help me cope?
Graduate Student Council (GSC) Travel Awards
I received a GSC travel award for a conference/professional event that has been canceled or postponed as a result of the COVID-19 pandemic. Will the GSC reimburse me for expenses related to this event?

See the special instructions to request reimbursement for events canceled as a result of the COVID-19 pandemic. If the event has been postponed, you must submit a new GSC travel award application to be considered for funding for the new event date.


I received a GSC travel award for a conference/professional event that has not been canceled, but I am not permitted to attend per K-State's travel ban. Will the GSC reimburse me for expenses related to this event?

You may submit a reimbursement request but must provide documentation that verifies the expenses are non-refundable and non-changeable. See the special instructions to request reimbursement for events canceled as a result of the COVID-19 pandemic for more information. If you completed conference registration or paid for travel expenses after K-State's travel ban was announced on March 14, it is possible that you will not receive reimbursement for those expenses.

Is the GSC accepting travel award applications during limited campus operations?

Yes, travel award applications are submitted online and are still being accepted. However, graduate students SHOULD NOT make travel arrangements or pay for any event-related expenses until K-State's travel ban has been lifted.


Are GSC travel award application deadlines being changed?

No. The deadline to apply for a GSC travel award is unchanged. Complete applications must be submitted by the first of the month two months prior to the month in which your event begins. See the GSC travel award application deadlines page for more information.


How do I obtain a signature from my major professor on the major professor endorsement form if we cannot meet on campus?

Your major professor may include an electronic signature, if available. Otherwise, email the form to your major professor, ask that they print and sign the form, scan or take a photo of the form and email the completed and signed form to you to upload with your application. If your major professor is unable to provide a signature in order for you to complete the travel award application by the deadline, a signature from your department head or graduate program director will be accepted.


Resources to Support Graduate Student Success and Wellbeing

Coursework, Research, and Degree Progress (updated 4.24.20)
Writing (updated 5.4.20)
Physical Activity and Healthy Eating
Mental Wellbeing (updated 5.6.20)
Financial Support and Food Security
Job Search and Career Planning (updated 5.4.20)