Graduate School Weekly Newsletter

November 27, 2018    Events and Deadlines

This newsletter is distributed to dept. heads, graduate program directors, contact staff, and graduate faculty. 

Graduate School Electronic Forms Update:

Graduate School forms for electronic submission will be available on the Graduate School website beginning November 26, 2018 following the fall 2018 student break. Graduate Program directors and support staff will receive an e-mail invitation to training sessions to be held in Eisenhower 121 that week. If available sessions are not convenient, you can schedule individual training sessions with Scott Schlender.

The following forms will be available for electronic submission:

  •      Program of Study (master’s and doctoral)
  •      Program Change (master’s and doctoral)
  •      Committee Change (master’s and doctoral)
  •      Request for Preliminary Examination (doctoral)
  •      Approval to Schedule Final Examination (master’s and doctoral)
  •      Video/Teleconference Request: Master’s Students
  •      Video/Teleconference Request: Committee Member
  •      Request Permission for Proxy for Final Examination (master’s
         and doctoral)
  •      Request Retake for a Graduate Course (master’s and doctoral &
         certificates students)
  •      Graduate Certificate Completion
  •      Commencement Participation (master’s students)


Graduate Program Directors  

Spring Graduate Student Orientation 

The Graduate School and other campus support units will host welcome and orientation activities for new graduate students admitted to graduate programs for the spring 2019 term during the week of January 14th. A schedule of sessions and activities is available on the Graduate School website, and an online registration form is now available. Last week, incoming graduate students who have accepted their admission offer in CollegeNet were sent a direct email notification about orientation. To ensure that all students receive this information, graduate programs are encouraged to promote graduate student orientation activities to their new and current graduate students. 

Interested in Recruiting McNair Scholars to your graduate program

The Graduate School has access to the 2018-2019 McNair Scholars Directory to use specifically for recruiting new graduate students. The directory includes contact information for McNair Scholars who have expressed interest in graduate studies and includes information on recent graduates, seniors and rising seniors. The directory was developed through a collaboration between the Council for Opportunity in Education and the Council of Graduate Schools (CGS).

For those not familiar with the McNair Program, the following information was included in the communication I received from CGS. "The Ronald E. McNair Post-Baccalaureate Achievement Program is the single largest federal effort aimed at preparing low-income, first-generation in college and minority students to pursue graduate studies. The McNair Program is funded through the U.S. Department of Education's TRIO programs and provides participants with research internships, faculty mentors, opportunities to present and publish results of their research, undergraduate teaching experience, and assistance with applying to and preparing for graduate school."

If your graduate program would like to use the directory to send information to prospective graduate students who would have had research experience as part of their undergraduate program, please contact Associate Dean Dissanayake at This is a good opportunity to increase the diversity among your graduate students.

Graduate Faculty

Howard Hughes Medical Institute- 2019 Program Announcement

The Hanna H. Gray Fellows Program supports early career life scientists in academic labs across the U.S.
The HHMI seeks to increase diversity in the biomedical research community. We know that the biggest challenges in science call for diverse perspectives and original thinking. The goal of the Hanna H. Gray Fellows Program is to recruit and retain individuals from gender, racial, ethnic, and other groups underrepresented in the life sciences, including those individuals from disadvantaged backgrounds. The Competition opened September 12, 2018, the due date is January 9, 2019.

Graduate Students

Graduate Student Travel Awards 

December 1 is the deadline for graduate students to apply for GSC travel awards to attend academic and professional events that begin anytime in February. As a reminder, students must be enrolled in a K-State graduate degree program at the time of their travel event. Students who graduate in December and do not continue in another degree program at K-State are not eligible for GSC travel awards for events that begin December 15, 2018 or later.

Fall 2018 K-State Alumni Association Grad Breakfast

The K-State Alumni Association and Student Alumni Board invite all students graduating in December to the Grad Breakfast at the K-State Alumni Center on Thursday, December 6. Enjoy a free breakfast served by members of the K-State administration, a free gift from the Alumni Association, prize drawings, and the opportunity to network with other graduates. Breakfast will be served from 9 to 10:30 a.m., and attendees are welcome to come and go during that time period. Advanced registration is required by midnight on November 30.

Deadline to be a Spring 2019 graduate without having to enroll in spring

Master's and doctoral students who did not meet the November 16 deadline to complete requirements for fall graduation will be spring 2019 graduates and will not be required to enroll in spring 2019 if they complete all graduation requirements by December 7, 2018.  Graduate students and their major professors should be familiar with graduation and commencement requirements.  The Deadlines for Graduation and ETDR Submission checklists provide step-by-step instructions for completing all requirements.


2019 Graduate Student Leadership Development Program

Through this semester-long experience, graduate students will work with Leadership Studies faculty and their peers to dive into challenges that are most important to them. The program provides an opportunity to develop leadership skills to make a positive change in work, studies, and student organizations, and move beyond technical expertise to solve problems. Application deadline: December 7, 2018.

Chapman Center for Rural Studies Engagement Graduate Scholarship

To make the goals of the Making the Leap program a reality, the Chapman Center is on a search for two dedicated graduate students. From January 2019-December 2019, these graduate students will receive hands-on training in museum planning, management, and civic discourse. They will then work as consultants with four Kansas museums to develop plans for fundraising, exhibitions, public programming and preservation. First and second year master’s students in the College of Arts and Sciences are invited to apply. Supported by the National Endowment for the Humanities, selected graduate students will receive a $25,000 scholarship.  Applications are due December 1. Visit the Chapman Center website for more information.  

DOE Scholars Program

The DOE Scholars Program introduces students and recent college graduates to the U.S. Department of Energy (DOE) mission and operations and is currently accepting applications. Application deadline: December 17, 2018, 5:00 PM EST

Being selected as a DOE Scholar offers, Stipends starting at $600 per week for undergraduates and $650 per week for graduate students and post graduates during the internship period, Limited travel reimbursement to/from assigned location, Direct exposure to and participation in projects and activities in DOE mission-relevant research areas, Identification of career goals and opportunities and Development of professional networks with leading scientists and subject matter experts

Eligibility requirements include being a U.S. citizen, being an undergraduate, graduate student, or recent graduate of an accredited institution of higher education majoring in science, technology, engineering, mathematics, and related areas. Must be pursuing a degree or have received a degree within 5 years of their starting date in a science, technology, engineering or mathematics (STEM) discipline or have demonstrated interest or experience in a STEM field that supports the DOE mission. Applications and supporting materials must be submitted HERE

DOE Computation Science Graduate Fellowship Opportunity

The DOE CSGF provides opportunities for students pursuing doctoral degrees in fields that use high-performance computing to solve complex problems in science and engineering.  The program was expanded in 2018 to include doctoral candidates research applied mathematics, statistics and computer science advances that will contribute to the effective use of high-performing systems. DOE CSGF Deadline: January 9, 2019