Graduate School Weekly Newsletter

November 13, 2018    Events and Deadlines

This newsletter is distributed to dept. heads, graduate program directors, contact staff, and graduate faculty. 

Graduate School Electronic Forms Update:

Graduate School forms for electronic submission will be available on the Graduate School website beginning November 26, 2018 following the fall 2018 student break. Graduate Program directors and support staff will receive an e-mail invitation to training sessions to be held in Eisenhower 121 that week. If available sessions are not convenient, you can schedule individual training sessions with Scott Schlender.

The following forms will be available for electronic submission:

  •      Program of Study (master’s and doctoral)
  •      Program Change (master’s and doctoral)
  •      Committee Change (master’s and doctoral)
  •      Request for Preliminary Examination (doctoral)
  •      Approval to Schedule Final Examination (master’s and doctoral)
  •      Video/Teleconference Request: Master’s Students
  •      Video/Teleconference Request: Committee Member
  •      Request Permission for Proxy for Final Examination (master’s
         and doctoral)
  •      Request Retake for a Graduate Course (master’s and doctoral &
         certificates students)
  •      Graduate Certificate Completion
  •      Commencement Participation (master’s students)


Graduate Program Directors  

Interested in Recruiting McNair Scholars to your graduate program

The Graduate School has access to the 2018-2019 McNair Scholars Directory to use specifically for recruiting new graduate students. The directory includes contact information for McNair Scholars who have expressed interest in graduate studies and includes information on recent graduates, seniors and rising seniors. The directory was developed through a collaboration between the Council for Opportunity in Education and the Council of Graduate Schools (CGS).

For those not familiar with the McNair Program, the following information was included in the communication I received from CGS. "The Ronald E. McNair Post-Baccalaureate Achievement Program is the single largest federal effort aimed at preparing low-income, first-generation in college and minority students to pursue graduate studies. The McNair Program is funded through the U.S. Department of Education's TRIO programs and provides participants with research internships, faculty mentors, opportunities to present and publish results of their research, undergraduate teaching experience, and assistance with applying to and preparing for graduate school."

If your graduate program would like to use the directory to send information to prospective graduate students who would have had research experience as part of their undergraduate program, please contact Associate Dean Dissanayake at This is a good opportunity to increase the diversity among your graduate students.

Graduate Faculty

Howard Hughes Medical Institute- 2019 Program Announcement

The Hanna H. Gray Fellows Program supports early career life scientists in academic labs across the U.S.
The HHMI seeks to increase diversity in the biomedical research community. We know that the biggest challenges in science call for diverse perspectives and original thinking. The goal of the Hanna H. Gray Fellows Program is to recruit and retain individuals from gender, racial, ethnic, and other groups underrepresented in the life sciences, including those individuals from disadvantaged backgrounds. The Competition opened September 12, 2018, the due date is January 9, 2019.

AAUW Fellowships and Grants

One of the world’s largest sources of funding for graduate women, American Association for University Women (AAUW) is providing $3.9 million in funding for fellowships and grants to 250 outstanding women and nonprofit organizations in the 2018–19 academic year. The following funding opportunities have application deadlines in November:

American Fellowships (Deadline: November 1, 2018)
International Fellowships (Deadline: November 15, 2018)
Career Development Grants (Deadline: November 15, 2018)

Graduate Students

Fall 2018 Graduation and Commencement Deadline – November 16 

Master's and doctoral students who wish to graduate this semester and participate in fall 2018 commencement must complete all requirements by November 16.  Graduate students and their major professors should be familiar with graduation and commencement requirements.  The Deadlines for Graduation and ETDR Submission checklists provide step-by-step instructions for completing all requirements. 

Scheduling Final Examinations 

Please inform doctoral students who plan to defend their dissertation this semester that is imperative to contact their assigned outside chair prior to beginning scheduling their final examination.   The outside chair should be consulted regarding the availability at the same time the student contacts members of the supervisory committee. 

Both master’s and doctoral students completing theses, reports, or dissertations should provide all members of their supervisory committee a copy of their document that has been approved by their major professor a minimum of 10 working days prior to the defense.  The Approval to Schedule Final Examination form and abstract should be submitted to the Graduate School 10 working days prior to the defense. Other useful information about graduation and commencement is available on the Graduate School website

ETDR Walk-In Help Sessions

November 16 is the deadline for master’s and doctoral students to submit their ETDRs (electronic theses, dissertations, and reports) to graduate in fall 2018.  All ETDRs must be submitted as PDFs through the K-REx repository system.  Walk-in help sessions will be offered this week and next for students who need assistance with using ETDR templates and making sure their document meets formatting guidelines. Help sessions will be held in the Media Center in Seaton Hall, Room 1 (basement level). See a full schedule of help sessions and more information on the IT News site.

Fall 2018 K-State Alumni
 Association Grad Breakfast

The K-State Alumni Association and Student Alumni Board invite all students graduating in December to the Grad Breakfast at the K-State Alumni Center on Thursday, December 6. Enjoy a free breakfast served by members of the K-State administration, a free gift from the Alumni Association, prize drawings, and the opportunity to network with other graduates. Breakfast will be served from 9 to 10:30 a.m., and attendees are welcome to come and go during that time period. Advanced registration is required by midnight on November 30.

2019 Graduate Student Leadership Development Program

Accepting Application Through this semester-long experience, graduate students will work with Leadership Studies faculty and their peers to dive into challenges that are most important to them. The program provides an opportunity to develop leadership skills to make a positive change in work, studies, and student organizations, and move beyond technical expertise to solve problems. Application deadline: December 7, 2018.

Chapman Center for Rural Studies Engagement Graduate Scholarship

To make the goals of the Making the Leap program a reality, the Chapman Center is on a search for two dedicated graduate students. From January 2019-December 2019, these graduate students will receive hands-on training in museum planning, management, and civic discourse. They will then work as consultants with four Kansas museums to develop plans for fundraising, exhibitions, public programming and preservation. First and second year master’s students in the College of Arts and Sciences are invited to apply. Supported by the National Endowment for the Humanities, selected graduate students will receive a $25,000 scholarship.  Applications are due December 1. Visit the Chapman Center website for more information.  

DOE Scholars Program

The DOE Scholars Program introduces students and recent college graduates to the U.S. Department of Energy (DOE) mission and operations and is currently accepting applications. Application deadline: December 17, 2018, 5:00 PM EST

Being selected as a DOE Scholar offers, Stipends starting at $600 per week for undergraduates and $650 per week for graduate students and post graduates during the internship period, Limited travel reimbursement to/from assigned location, Direct exposure to and participation in projects and activities in DOE mission-relevant research areas, Identification of career goals and opportunities and Development of professional networks with leading scientists and subject matter experts

Eligibility requirements include being a U.S. citizen, being an undergraduate, graduate student, or recent graduate of an accredited institution of higher education majoring in science, technology, engineering, mathematics, and related areas. Must be pursuing a degree or have received a degree within 5 years of their starting date in a science, technology, engineering or mathematics (STEM) discipline or have demonstrated interest or experience in a STEM field that supports the DOE mission. Applications and supporting materials must be submitted HERE

DOE Computation Science Graduate Fellowship Opportunity

The DOE CSGF provides opportunities for students pursuing doctoral degrees in fields that use high-performance computing to solve complex problems in science and engineering.  The program was expanded in 2018 to include doctoral candidates research applied mathematics, statistics and computer science advances that will contribute to the effective use of high-performing systems. DOE CSGF Deadline: January 9, 2019