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Center for Student Involvement

Starting a group

So you want to start a group? Here are some helpful tips, as well as the process you will need to complete in order to register with the University.

General Information about registering student organizations

The purpose of registering with the University is to be a recognized group so that your organization can reserve rooms on campus, apply for Student Governing Association funds, utilize an OrgSync portal, establish an email, and participate in CSI programs and workshops.

There are two classifications of student orgs: departmental student organizations (DSO) or independent student organizations (ISO). For more information, please review the student organization policy.

Departmental Student Organization

A DSO plays a critical role in the day-to-day functions and mission of a department and its activities and services appeal to the University community beyond its members. Membership of DSOs is 100% students. The department must approve the group during the registration process and will designate an employee to advise or work with the group. The department has authority over the organization and can recommend or require student leadership change. The department will maintain the DSO’s funds and property and may provide all or part of the groups funding, and maintains the group’s funds in accordance with University policies. DSOs may not be community living organizations, religious organizations, political or partisan organizations, or organizations that are independently incorporated or part of another legal entity/business/organization.

Independent Student Organization

An ISO is any registered group that is not a DSO. An ISO is not operated by or affiliated with the University. ISOs and their operations remain independent and distinct from the University. ISOs may have an advisor, but it is not required. Also, if the advisor is a university employee, their role as the advisor is not within the context of their employment. ISOs are prohibited from expressing or otherwise implying that they are the University or that the University sponsors or endorses their group. An ISO may be affiliated with an international, national, regional, or local organization that has governance or other supervisory authority over the group. If an ISO loses that affiliation or is no longer recognized by the affiliated group, the ISO shall also be deregistered by the University.

 

Regardless of their classification, all groups must comply with applicable University policies, if and as applicable, including the Student Organization Policy. In addition, a group may not have a purpose that would violate or advocate the violation of any University policy, local, state and federal law. Organizations may not operate as a for-profit business, charge fees, compensate instructors or other K-State employees, or have a primary purpose of individual instruction.

An organization with the same purpose as an existing registered organization will not be allowed to register. The Center will determine if enough difference exists to permit more than one organization. If the groups are determined to have a substantially similar purpose, the Center will refer the students to the existing organization.

Things to consider

Here is a list of things to consider, as well as a few requirements set forth which groups must adhere to before applying for registration.

  • Groups may be created to unite persons with similar academic, cultural, religious, professional, social, political, or service-oriented interests.
  • Organizations must have a minimum of five members. Groups with at least 3 members can register provisionally.
    • DSOs – All members are students.
    • ISOs – At least 50% of members must be students. In order to request funds from SGA, 80% of membership must be students.
  • Groups may not discriminate on the basis of age, race, color, religion, sex, marital status, national origin, physical handicap or disability, status as a Vietnam Era Veteran, sexual orientation or other factors which cannot be lawfully considered. All fraternal and campus-related organizations shall follow this policy in the selection of their members, except the prohibition against sex discrimination shall not apply to social fraternities, or sororities which are excluded from the application of Title IX of the Education Amendments of 1972.
  • University governing bodies are not required to register (e.g., SGA, UGB, etc.). However, these groups are subjected to University regulations and policies.
  • Groups whose primary purpose is individual instruction, or if the group charges fees or compensates an instructor, will not be eligible for registration.
  • Organizations whose primary focus is to function as a for-profit business are not permitted.
  • Groups must abide by all applicable University policies, campus regulations, federal, state, and local laws.
  • If a new organization attempts to register and there is currently an existing organization with the same or similar name or purpose, the members trying to create the new organization will be referred to the current organization for membership.
Things you will need to register
  • Name of organization, as well as some general info describing your group.
  • A constitution indicating your purpose. Sample constitutions are available in OrgSync.
  • Officers and members. You’ll indicate your primary officers in “positions” and list all student members in OrgSync.
  • DSOs – You’ll need to identify a university employee advisor, as well as list a department head or representative from the sponsoring department with authority to approve your DSO status. (They will be contacted through OrgSync for a separate approval.) Advising your organization must be included in your advisors job responsibilities.
  • ISOs – You may have an advisor, but it is not required. If it is a faculty or staff member, their role with your organization cannot be part of their job description or part of their job responsibilities.
  • No outstanding debt to any Kansas State University office.
Registration Requirements for DSOs

Click here to learn more about registering a departmental student organization.

Link to a pdf in OrgSync – Resources for Student Organizations

A DSO must meet all of the following registration requirements:

  • Complete the registration form annually.
  • The sponsoring department will verify its sponsorship annually, too.
  • An advisor or representative from the department with responsibilities to work with or be the advisor to your group.
  • Must maintain at least five student members. DSO membership is 100% students.
  • All members need to be listed in OrgSync.
  • Submit a current constitution. DSO constitutions may be as elaborate or as simple as the organization chooses, provided it has the following minimum requirements:
    • a purpose
    • membership requirements
    • officers of the organization
    • meeting processes and notification protocol
    • process for removing members/officers
    • process for amending the constitution
    • must state that the department has final say in matters of the organization
Registration Requirements for ISOs

Click here to learn more about registering an independent student organization.

An ISO must meet all of the following registration requirements:

  • Complete the registration form annually.
  • Must maintain at least five student members.
  • Non-students may join ISOs, but more than 50% of the membership needs to be K-State students.
  • All members need to be listed in OrgSync.
  • You may have an advisor, but it is not required. Your advisor may be a K-State employee, but their service is not in the context of their employment to serve as your advisor.
  • Submit a current constitution. Constitutions may be as elaborate or as simple as the organization chooses, provided it has the following minimum requirements:
    • a purpose
    • membership requirements
    • officers of the organization
    • meeting processes and notification protocol
    • process for removing members/officers
    • process for amending the constitution
  • Have no outstanding debt with the University at the time of registration. If an ISO's debt to the University remains unpaid for 90 days or more, the University may suspend its registration until the debt is paid.

Any ISO that provides community living must also submit documentation that demonstrates it has registered as a not-for-profit business entity with a state government or otherwise demonstrate that it is officially part of another incorporated entity that is registered as such with a state government.

All organizations must acknowledge and abide by the following:

The established policy of the Board of Regents prohibits discrimination on the basis of age, race, color, religion, sex, marital status, national origin, physical handicap or disability, status as a Vietnam Era Veteran, sexual orientation or other factors which cannot be lawfully considered, within the state universities. All fraternal and campus-related organizations shall follow this policy in the selection of their members, except the prohibition against sex discrimination shall not apply to social fraternities or sororities which are excluded from the application of Title IX of the Education Amendments of 1972 (20 U.S.C. Sec. 1681 et seq.).

The right of organizations to establish standards for membership is acknowledged, provided that all students are afforded equal opportunity to meet those standards. Just as all students have the right to choose those with whom they would associate on the campus, an organization shall have the right to select its members subject to these principles. Nothing in this policy shall be interpreted as imposing a requirement which would violate the principle of selection on the basis of individual merit.

In addition, this policy does not prohibit a student organization that is organized around shared religious beliefs from requiring leaders or members to adhere to the organization’s sincerely held religious beliefs, comply with the organization's sincerely held religious beliefs, comply with the organization’s sincere religious standards of conduct, and be committed to furthering the organization’s religious missions, beliefs, observance requirements and standards of conduct as defined by the organization or the religion on which the association is based.

Process for Registering a New Organization

Here’s a step-by-step process in registering your organization.

  • Visit orgsync.com/browse_orgs/110.
  • Log in using your eID and password.
  • Click the green button, “Register New Organization.”
  • Select the “Center for Student Involvement” option if you’re on the Manhattan campus.

Departmental Student Organizations

To complete the registration, you will need the following:

  • A constitution for your organization that you will upload as a part of the registration process. Sample constitutions are available in OrgSync.
  • DSO constitutions must include a statement indicating that the sponsoring department/department head has final say in matters of the organization.
  • Five student members or more. (We take the official membership off of the number of members within OrgSync that are a part of your organization but we ask you to provide an estimate on the registration form.) For DSOs, 100% of membership needs to be current K-State students.
  • Departmental support and an advisor. You will indicate your department head and list your advisor. They both will receive separate forms to approve.
  • After your registration form is submitted as a new organization, we will contact you to set up a time to meet with at least one representative from your organization. We’ll go over some basic information and a brief demonstration of OrgSync.

Independent Student Organizations

To complete the registration, you will need the following:

  • A constitution for your organization that you will upload as a part of the registration process. Sample constitutions are available in OrgSync.
  • Five student members or more. (We take the official membership off of the number of members within OrgSync that are a part of your organization but we ask you to provide an estimate on the registration form.)
  • An advisor is not required for ISOs, but you may have one (not part of the advisor's University employment).
  • After your registration form is submitted as a new organization, we will contact you to set up a time to meet with at least one representative from your organization. We’ll go over some basic information and a brief demonstration of OrgSync.
Filling out the Registration Form as a New Organization

Here are the items that you will need with a description of what each entry entails.

Full Organization Name

What is the official name of your organization? This will be the name in your constitution. Note: DSOs may use the university’s name and marks used by their sponsoring department in accordance with the University branding guide. ISOs cannot use Kansas State University or Kansas State in front of their organization’s name. However, the phrase “at Kansas State University” or “at Kansas State” may follow the name. The registered trademark “K-State” and the letters “KSU” should not be used. For more information please read the University branding guide.

Abbreviated Organization Name

Do you have an acronym or shorter name? This will be displayed whenever space is minimal.

Category

Your group is organized under one of the following categories. Not sure which category? Call the Center at 785-532-6541 for assistance.

  • Academic organizations are tied to academic majors or departments or areas of study.
  • Academic competition teamsare teams that judge, analyze problems, build and create models while competing in your specific area of study.
  • Community service organizationsserve the community or raise money and awareness for a specific cause.
  • Honorariesare groups that recognize students who excel in the classroom and through involvement.
  • Multicultural student organizationsfocus on cultures or affinity groups, as well as celebrate diversity and inclusion.
  • Fraternities and sororities are fraternal organization focusing on scholarship, leadership, and service. Some chapters also provide offer off-campus housing.
  • Club sportsprovide opportunities to play sports and compete against other schools.
  • Religious organizationsrepresent different religions and denominations that explore faith and spirituality.
  • Special interests groups are based on special interests that explore and celebrate interests and hobbies.
  • General university organizationsspan across the academy and advance and support university entities.

Description

Enter a blurb about your organization. This will be displayed for the public to learn more about your organization.

Keywords

You’ll need to add a few keywords that describe your organization. The more keywords you have, the more likely your organization will be found when others search for your organization. These words can be your name, abbreviated name, category, and additional descriptors. Be sure to separate each keyword with a comma.

Website

DSOs, your website may be included or part of the sponsoring department’s website.

ISOs, you may obtain a website through wildcatorgs.edu or another website of your choosing.

When you enter in your website, be sure to include “http://www.” or it won’t process.

If you don’t have a website at the time you register, that is okay. You may update your profile at a later time.

Click Continue Button

Positions

Positions are your officers and leadership of your organization. “President” is the only position required to register. Under the participant, type the name or K-State email of the president. OrgSync should auto-populate the field.

Select a start date when your president was elected or selected. The end date is optional at this point. When your president is no longer president, you will want to select an end date.

Click Continue Button

Types of Student Organizations

Before registering your organization, please familiarize yourself with the differences between a departmental and independent student organization. If you believe your organization will be a departmental organization, you need to mutually make that decision with the dean, department head, or director of the college, department, or unit that will be sponsoring you. If you need help determining what is best for your organization, please contact the Center.

You must decide which type of organization you will be applying as before registering.

Click Continue Button

If you selected Departmental Student Organization:

Every DSO must be sponsored by an official K-State college, department, or unit. You will want to discuss this prior to filling out the form.

Here are items you will need for this page:

  • The college/department/unit your club is affiliated with.
  • Dean/Department Head/Director’s name
  • Their email. Use @k-state.edu (not @ksu.edu) and OrgSync will send them a form to approve.
  • Their title
  • Your constitution. Remember that you must include a blurb within your constitution that the sponsoring department as final say in matters of your organization. Sample constitutions are available in OrgSync.
  • An understanding of the accounting requirements. Since DSOs are part of the university, their funds are held in university accounts and follow university accounting guidelines. Information about these guidelines can be found at this location.
Click Continue Button

Scroll down to Registered Student Organization Information.

If you selected Independent Student Organization:

Here are items you will need or acknowledge on this page:

  • Your constitution. Sample constitutions are available in OrgSync.
  • Does your ISO provide housing options or works with groups that do? If so, visit ??????? for the not-for-profit registration documentation that you will need to upload.
  • Is your ISO a chapter of a larger organization? If so, you will indicate that here.
  • ISOs are required to understand the branding requirements for student organizations. Learn more about the University Brand Guide. Information specific to registered student organizations can be found on page 12.
Click Continue Button

Registered Student Organization Information

This page will provide additional information for your group.

  • Group email. DSOs may obtain an @k-state.edu email from the department. ISOs may obtain an email from @wildcatorgs.com.
  • Twitter handle. Note: social media handles and names may not include university names and trademarks except as permitted in university brand guidelines for student organizations.
  • Do you need a mailbox to receive correspondence on campus? You can have one at the Center for Student Involvement, 114 K-State Student Union.

You will also need to acknowledge and abide by the following:

The established policy of the Board of Regents prohibits discrimination on the basis of age, race, color, religion, sex, marital status, national origin, physical handicap or disability, status as a Vietnam Era Veteran, sexual orientation or other factors which cannot be lawfully considered, within the state universities. All fraternal and campus related organizations shall follow this policy in the selection of their members, except the prohibition against sex discrimination shall not apply to social fraternities or sororities which are excluded from the application of Title IX of the Education Amendments of 1972 (20 U.S.C. Sec. 1681 et seq.).

The right of organizations to establish standards for membership is acknowledged, provided that all students are afforded equal opportunity to meet those standards. Just as all students have the right to choose those with whom they would associate on the campus, an organization shall have the right to select its members subject to these principles. Nothing in this policy shall be interpreted as imposing a requirement which would violate the principle of selection on the basis of individual merit.

In addition, this policy does not prohibit a student organization that is organized around shared religious beliefs from requiring leaders or members to adhere to the organization’s sincerely held religious beliefs, comply with the organizations sincerely held religious beliefs, comply with the organization’s sincere religious standards of conduct, and be committed to furthering the organization’s religious missions, beliefs, observance requirements and standards of conduct as defined by the organization or the religion on which the association is based.

Additional membership information.

  • You will also indicate the selection process if your organization has a selective process.
  • All members need to be listed in your OrgSync portal. You can submit them in a week from submitting the registration or you can provide a list to the CSI and one of our staff members will import them to your portal. (We will just need all of your members eIDs or emails using the @k-state.edu email.)
Click Continue Button

Policies

You will need to read and review the student organization policy. You will click that you have read, understand, and agree to the conditions set forth in the policy.

Click “I agree.”

Click Continue Button

You’re almost done!

If there are reviewers, make sure their information is correct. If it is, click “Finish.” If it isn’t, click the “Previous” button and correct it. Once you click “Finish,” your registration will be sent to the Center to be reviewed.

If you have questions or need assistance with this process, reach out the Center at 785-532-6541 or email studentinvolvement@k-state.edu.