Assigning a Student Advisor

Purpose

Use this procedure to assign an Advisor to a Student.

Trigger

Perform this procedure when a student is to be assigned an advisor for their Academic Plan or Program.

Prerequisites

None

Menu Path

Use the following menu path(s) to begin this task:

· Records and Enrollment  Student Background Information  Student Advisor

Helpful Hints

· Students can have more than one Academic Advisor.

Screen Flow

Procedure

1. Records and Enrollment  Student Background Information  Student Advisor

Student Advisor

2.       As required, complete/review the following fields:

Field Name	R/O/C	Description
ID	O	iSIS unique system identifier. Example:         0000000072
Campus ID	O	K-State issued student identifier.  Also called, the Wildcat ID (WID). Example:         (left blank)
National ID	O	National identification number issued by the government.  Social Security Number (SSN). Example:         (left blank)
Last Name	O	Person's last name. Example:         (left blank)
First Name	O	Person's first name. Example:         (left blank)

3.       Click  .

Student Advisor

4.       Click  in the upper region (top right area) to insert a new Effective Dated row.

5.       As required, complete/review the following fields:

Field Name	R/O/C	Description
Academic Institution	R	Kansas State University, indicated as 'KSUNV'. Example:         KSUNV
Effective Date	R	The date on which the settings become effective.     The effective date should conform to the semester in which the advisor assignment is to be effective.  Appropriate Effective Dates are 01/01/yyyy (spring), 06/01/yyyy (summer), and 08/01/yyyy (fall).     If a row of data for the appropriate Effective Date already exists, increment the date by 1 day (i.e., if there is already an Advisor assignment for 08/01/2007, then use 08/02/2007). Example:         08/01/2006
Advisor Role	R	Indicates the role the Advisor plays for the student.     Graduate School roles will include committee members and will vary depending on the type of committee being formed. Example:         Advisor
Advisor Number	R	Number assigned to the advisor.     This number will be assigned by the system in the order in which the Advisor is assigned to the student. Example:         1
Academic Career	R	A Grouping of all academic work undertaken by a student grouped into a single statistical record.  KSU will use Undergraduate, Graduate, and Veterinary Medicine careers to designate their students. Example:         UGRD
Academic Program	R	The academic entity to which the student applies and which oversees the degree progress of a particular Academic Plan.  For example, Undergraduate in the College of Arts and Sciences. Example:         BAUDG
Academic Plan	O	A course of study leading to a formal award given by an institution, such as a degree, diploma or certificate.  For example, Bachelor of Arts in Mathematics. Example:         UBAPP
Academic Advisor	O	Person from the Dean's office assigned to assist students in that college in planning their academic career at K-State. Example:         0000000038

6.       Perform one of the following:

If	Go To
Additional Advisors to assign	Step 7
All Advisors assigned	Step 9

7.       Click  to insert a new row.

8.       Go to Step 5.

9.       Click  .

10.     You have completed this task.

Result

You have assigned an advisor to a student.

Comments

For Graduate School committees, assign each member of the committee as an Advisor for the student.  The Advisor Role will vary depending on the type of committee being formed.