Applying Reserve Capacity to a Class Section
Purpose
Use this procedure to attach a Reserve Seating requirement
to a class section.
Trigger
Perform this procedure when a portion of a class section's
enrollment is limited to students with a small, well-defined set of criteria,
such as specific majors, honors, or DCE students only.
Prerequisites
·
Enrollment Requirement Group (ERG) identifying student to be
included (or excluded) in the class section must be created. (See beginning of
procedure for values to use in creating these ERGs).
·
Class section must be created for the specified term.
Menu Path
Use the following menu path(s) to begin this task:
·
Helpful Hints
None
Procedure
1. Create an Enrollment Requirement Group (ERG) using the following
parameters:
Course Requisite Tab
|
Field Name
|
R/O/C
|
Description
|
|
Effective Date
|
R
|
Example: 01/01/2007
 The
Effective Date should be on or before the first day of the term in which a
student will first enroll in the selected Class
·
If effective for Spring, then enter 1/1/YYYY
·
If effective for Summer, then enter 6/1/YYYY
·
If effective for Fall, then enter 8/1/YYYY
|
|
Description
|
R
|
Example: Res
Cap - ACCTG 442
Begin the Description with Res Cap
followed by the Course Subject and Catalog Number. If the
population identified in the Reserve Capacity ERG is more generic and may be
applied to multiple Courses, you may use the name of the population in the
Description.
|
|
Short Description
|
R
|
Example: RCACCTG442
Begin the Short Description with RC
followed by the Course Subject and Catalog Number (or brief
description of the population).
|
|
Long Description
|
R
|
Example: Open to Business Undergraduate
students only.
This statement should indicate, in
detail, who is to be allowed into the class section.
|
|
Academic Group
|
R
|
Example: BA
The
College setting up the Reserve Capacity.
|
|
Subject Area
|
O
|
Example: ACCTG
The
Subject Area for which the Reserve Capacity is intended. This value may be
left blank for more generic Res Cap ERGs.
|
|
Catalog Nbr
|
R
|
Example: (left blank)
 This value must be left blank to
prevent the Reserve Capacity ERG from being assigned to the Course as a
Pre-Requisite.
|
Requisite Detail Tab
|
Field Name
|
R/O/C
|
Description
|
|
Group Line Type
|
R
|
Example: Condition
|
|
Condition Code
|
R
|
Example: Academic
Program
This value may also include Academic
Level, Academic Plan(s), Student Group(s), or other values.
|
|
Condition Operator
|
R
|
Example: Equal
|
|
Condition Data
|
R
|
Example: BAUDG
(College of Business Undergraduate - Degree Seeking)
|
Refer to Setting Up Enrollment
Requirement Groups documentation for details on creating the ERG.
2.
Maintain
Schedule of Classes
3. As needed, complete the following fields to find the appropriate record:
|
Field Name
|
R/O/C
|
Description
|
|
Term
|
R
|
Semester in which
classes are offered. Terms are identified by a four-digit number where the
first digit represents the century, the second and thir digits represent the
year, and
final digit represents
the semester (2 for Spring, 3 for Summer, 5 for Fall). I.e. Spring 2008 =
2082, Fall 2007 = 2075.
Example: 2072
|
|
Subject Area
|
R
|
The department code for
the department offering the course.
Example: ACCTG
|
|
Catalog Number
|
O
|
The numeric portion of
the K-State assigned course catalog number.
Example: 442
|
Refer to Searching
for Records in iSIS for help on using the Search Pages.
4. Click 
.
Maintain
Schedule of Classes - Basic Data Tab
5. Click 
.
Maintain
Schedule of Classes - Reserve Cap Tab
6. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Start Date
|
R
|
Date the enforcement of the Reserve Capacity is to
begin.
Example: 01/01/2007
|
|
Requirement Group
|
R
|
ID number of the Enrollment Requirement Group to
be associated with the class section
Example: 008518
|
|
Cap Enrl
|
R
|
The maximum number of students
that can be enrolled for a particular class section.
This number cannot exceed the
total enrollment capacity for the class.
Example: 48
|
7. Perform one of the following:
|
If
|
Go To
|
|
Additional populations (Reserve Capacities) to add to this
Section
|
Step 8
|
|
Additional dates/capacities for the same population to add
to this Section (i.e. canceling the Capacity or reducing/increasing the
capacity).
|
Step 10
|
|
No additional information to add
|
Step 12
|
8. Click 
in the Reserve Capacity
region (the higher of the two buttons).
This will increase the Reserve Capacity
Sequence number by 1.
The higher Reserve Capacity Sequence
numbers are processed first when checking enrollments. For populations where a
single student can fulfill multiple capacities, they will count toward the
higher Reserve Capacity Sequence value. For example, AGEC 121 has 10 seats
reserved for AGEC or AGBUS majors and 10 seats reserved for all AG majors. In
order for the AGEC and AGBUS majors to not count as AG majors, the AGEC/AGBUS
reserve capacity must have the sequence number of 2.
9. Go to Step 6.
10. Click in the Reserve
Capacity Requirement Group region (the lower of the two buttons).
11. Go to Step 6.
12. Click 
.
13. You
have completed this task.
Result
You have successfully added Reserve Capacity to a Class
Section.
Comments
Reserve Capacity will be manually attached to class
sections. An alternative to us ingReserve Capacity for an entire Class Section
is to use Enrollment Requirement Groups that can be added at the Course
or Class level.
The primary use for Reserve Capacity is to set aside a
specified number of seats for a specified population(s).
Setting any Reserve Capacity Cap Enrl value to 0
will cancel ALL Reserve Capacity limits. If you have multiple populations
for which seats are being reserved and you want to cancel one set of
reservations but still enforce the other, set the "canceled" reservation to 1,
instead of 0.
Schedule of Classes 
