Employment Opportunity



General Description (Purpose and Function):

This position will be responsible for all primary functions within the financial aid office as it relates to athletics including administration of ALL athletically related financial aid and counseling of the student-athlete population as it relates to financial aid.  The administrator must have significant training and experience in financial aid as well as possess strong counseling and customer service skills. The position is expected to interpret and execute institutional policies, exercise independent judgment in the commitment of the university resources, and provide instructional and counseling services offered for students whose financial burdens may otherwise stand in the way of educational success.  Further, the position will serve as a liaison to the athletics department as it relates to financial aid.  The administrator must have a working knowledge of NCAA rules and regulations as they relate to financial aid. The position will have a direct reporting line to the Assistant Vice President for Student Life/ Director of Admissions and Student Financial Assistance and will have a dotted communication line to the Associate Athletics Director for Compliance.

Primary Duties and Responsibilities:
  1. Responsible for awarding, tracking and monitoring all financial aid awards, including all athletic scholarships for student-athletes in iSIS (PeopleSoft).
  2. Responsible for determining whether institutional and non-institutional financial aid is permissible per NCAA rules and countable towards individual and team limitations.
  3. Provide counseling to all student-athletes regarding the availability and processing of institutional and non-institutional financial aid awards.
  4. Serve as financial aid office liaison with Athletics Compliance Office to assure NCAA regulations are followed and as a resource regarding federal and institutional financial aid guidelines.
  5. Ensure knowledge of NCAA/Big 12 rules and regulations.  Attend annual NCAA and/or Big 12 rules educational seminars.
  6. Gather on campus average housing costs and total meal plan information to create an average meal plan cost and provide information to Compliance. Determine grant-in-aid and cost of attendance figures on an annual basis in accordance with institutional and NCAA rules.
  7. Approve athletic scholarship amounts for each student-athlete ensuring the student-athlete does not exceed cost of attendance.
  8. Coordinate and send all athletic scholarship renewals prior to the July 1st deadline. Process scholarship reductions/cancellations and coordinate any scholarship appeals.
  9. Monitor all non-institutional financial aid awards for student-athletes. Contact the awarding agency and collect the documentation about non-institutional awards and confirm with Compliance that the awards are permissible per NCAA rules.
  10. Determine non-counters and exempt financial awards and process appropriate certification forms.
  11. Manage and verify all financial aid data is correct and counted appropriately in JumpForward for all student-athletes.
  12. Maintain NCAA squad lists and ensure lists are updated prior to printing.
  13. Coordinate and approve all disbursements to Student Accounts (resulting from overpayment, Pell Grants, loans, etc.).
  14. Monitor full-time status for all student-athletes. Ensure athletically-related financial aid is not disbursed to student-athletes enrolled below full-time status.
  15. Award and monitor all summer financial aid for student-athletes.
  16. Develop and conduct programs designed to educate student-athletes and their parents about financial aid processes and loan repayments.
  17. Assist with reviewing bills from the Cashier’s Office for accuracy.
  18. Determine student-athlete eligibility for the NCAA Student Assistance Fund.
  19. Coordinate and monitor efforts between athletics and the financial services office as it relates to international taxes.
  20. Maintain compliance with all NCAA, Big 12, institutional and departmental policies and procedures.
  21. Other duties as assigned. 
Qualification Requirements:
  1. Bachelor's Degree
  2. Minimum of three years relevant experience in athletics and/or financial aid programs
  3. Exceptional written and oral communication skills
  4. Demonstrated leadership and counseling skills
  5. Strong interpersonal skills and customer service skills
  6. Master's Degree (preferred)
  7. Thorough knowledge of rules and regulations governing state and federal student aid programs (preferred)
  8. Thorough knowledge of NCAA rules (preferred)