Guide to Completing the Sponsored Projects Transmittal Sheet
The Sponsored Projects Transmittal Sheet (Trans 09/10 Doc) is the control sheet used for the routing of proposals and grant and contract documents, and recording of university approvals.
The form is a 2 page form with information requested on both pages. When submitting the initial proposal, complete all information requested. For additional submittal(s), e.g., revised proposals, or modifications, complete only new or revised information.
Administrative Information - Right Column
Due Date - Date submission due to sponsor. State actual date due at sponsor location or postmark due date.
Department Contact - Give name and phone number of individual for PreAward Services to call if there are questions.
Type of Submission - Enter type of submission. Type of submission is either proposal, proposed award, award, or modification.Proposal
After checking type of submission, enter Proposal Number or FIS Number according to the letter indicated. P = proposal and F = FIS. Note: PreAward will provide proposal number after initial submission. Example of format is as follows: F Alpha-Alpha ####.
PI Administrative Oversight
Activity - Type of activity of the project. Select one of the following.Research
Indicate percent for basic, applied, or development, or allocate as appropriate if research activity is split. If development is indicated as the activity, then further indicate if the activity involves a human clinical trial by checking the clinical trial box.Instruction/Training
Source of Funds - Type of funds used in sponsored project. Note that in some cases the source of funds may not be the same type of agency as the sponsor, e.g., a state agency sponsoring a project with federal flow-down monies, in which case, source is federal. Also, note that project may be sponsored by more than one source. Select one or more of the sources listed.Area/Local Government
Private (for profit)
Project Information - Left Column
1.Principal Investigator - Last name, first name and middle initial of individual(s) directing project.
Department - Department in which the PI(s) holds appointment. Please use the FIS alpha designation for each department listed. Indicate department responsible for accounting by placing an asterisk after department name.
College - College in which PI and department are associated.
Lined space is provided for four principal investigators. However, list all PI's and their respective department and college with primary PI listed first. Place an asterisk beside department(s) responsible for accounting. Note: Separate budgets are required when more than one department is maintaining an account. Continuation page may be used.
2.Project Title - Title of project.
3.Source of Support - Name, address and FEIN of Sponsor. Note FEIN is needed for private sponsors only.
4.Term and Amount Requested/Funded - Refers to project period and associated budget by each source of funding support. Complete when submitting an initial proposal or revising the budget of an initial proposal, when submitting a proposal for the next project period, upon award of the proposal, and upon modification of the overall budget.
From_____To_____(Dates of initial, modified or next period)
From_____To_____(Date of entire period)
Dates are to be entered as follows: MM/DD/YYAmount requested (proposed)/funded (awarded)
KSU Share of Costs
Other Funding Support (external)
Total Project Costs
Facilities & Administrative (F&A)
Cost Shared F&A Costs
5.Internal Matching Fund Sources - Costs (excluding state budgeted salaries and fringe benefits) funded by KSU. Signature of the individual authorizing and committing funds is required. The amount of funds committed by each individual as well as the unit providing them should be stated, along with the source of funds (S = State or F = Federal). The use of this section satisfies the requirement for a letter of commitment. Additional details regarding the match commitment by year should be added to the "Additional Notes" section as appropriate.
6.Department Allocation - (R) Used to obtain reporting credit for department(s) involvement in the project. (S) - Used for calculating return of facilities and administrative costs to department(s). Allocate percentages accordingly, if more than one department is involved (must total 100%).
7. - 10.Special Approvals - Check "yes" or "no" for each statement. For those checked "yes" in sections 7, 8, or 10, signature of the official noted in parenthesis is required. Items in sections 8-10 require a response when submitting the initial proposal only, unless the status of the initial response changes with subsequent submissions. Respond to items in section 7 when submitting an initial proposal and again upon award if the requirement changes. Items in section 9 that are marked "No" may require further action depending upon the specific project or award. Note: PreAward Services will assist in retrieving signatures.
Please pay close attention to the assurances that are located in the signature area. These assurances contain some additional certifications as a result of the university conflict of interest policy, and the requirements regarding the disclosure of intellectual property contained in various federal documents, along with other sponsor and/or university requirements.