Employment Opportunities

 Position Announcement
Grant Specialist

Office of Research and Sponsored Programs – PreAward Services

Kansas State University is seeking an experienced business professional to serve as Grant Specialist for the Office of Research and Sponsored Programs PreAward Services Unit at Kansas State University.

Reporting to the Assistant Vice President for Research/ Director of PreAward Services, this position is responsible for all aspects of preaward research administration with a focus on proposal preparation and processing, including budget development, review and certification, reviewing for compliance with federal and state laws and regulations and university policies, meeting sponsor requirements; assistance to and consultation with faculty and administrators involved in the University’s extramural grant and contract activities, with backup support provided in the area of grant and contract development, review and negotiation for such issues as intellectual property rights, insurance, liability, indemnification, consistency with federal and state laws, regulations and University policies. Grant Specialists are responsible for the development and review of electronic proposals to Federal agencies as prescribed by the particular agency.

The Grant Specialist will assist with development and review of proposals for research, instruction/training and public service activities, ensuring compliance with applicable regulations, and the requirements of the sponsor. Identifies inconsistencies, consults with appropriate campus authorities and faculty members/department/research office, and recommends how conflicts may be reconciled.

Grant Specialists plan, construct, and reviews budgets for faculty members for proposed or continued projects in a manner acceptable to the sponsor, the University, and the State of Kansas, consistent with the planned project objectives set forth by the project director. Plans and outlines procedures and develops budget strategies (including cost sharing and budget justification) for major funding programs, communicates with and coordinates efforts of project directors and research offices at all of the involved departments/institutions, implements established plans and procedures requiring creative management and budgeting techniques.

Advises faculty and staff on various aspects of conducting sponsored research activity such as fiscal matters regarding budgeting, re-budgeting, and facilities and administrative costs; insurance and indemnification, intellectual property (patents and copyrights); policies and procedures on purchasing, payroll, accounting, et., KSU Faculty Handbook, Office of Management and Budget (OMB) Circulars, Federal Acquisition Regulations, Code of Federal Regulations, and terms and conditions of the various funding agencies (both public and private).

Advises and consults with deans, directors, department heads, attorneys, and faculty on strategies of negotiating terms and conditions with sponsoring agencies, constructs contracts based on consultations; conducts negotiations with sponsors involving corporate fiscal officers, research directors and attorneys.

Review project awards to ensure conformity with University and Regents policy, state and federal laws and regulations and assists faculty members with any revisions required as a condition of funding. Negotiate acceptable terms with outside funding entities to ensure compliance with all applicable university, Board of Regents, State of Kansas and federal policies, rules and regulations and laws.

Develops and submits proposals utilizing various electronic commerce initiatives mandated by the federal government.

Reviews and recommends acceptance of proposals and award documents to Assistant Vice President for Research/Director

Position requires relevant experience in budget/proposal development and negotiation within a not-for-profit university setting. Bachelors degree, preferably in business administration or related field is required, advanced degree and three years of related experience in grant and contract administration is preferred. Strong computer, communication and interpersonal skills are essential. Candidates should have the ability to execute multiple demands as individual effort and as part of a team; skills in problem solving; and the ability to consider multiple alternatives.

A complete application package will consist of a letter of interest, a resume and the names of three references.

Starting Salary Range: $43,000 - $52,000 depending on experience and qualifications.

Please contact Paul R. Lowe in the Office of PreAward Services at (785)532-6804, or by e-mail at plowe@ksu.edu for additional position information. Complete application packages should be sent to the following address:

Chair of the Grant Specialist Screening Committee
Kansas State University
2 Fairchild Hall
Manhattan, KS 66506

or by email as PDF attachments to : plowe@ksu.edu

Review of applications will begin on June 10, 2014 and will continue until a suitable candidate is hired.


Kansas State University is an Equal Opportunity Employer of individuals with Disabilities and protected veterans.
Background check required.