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Notification of Students’ Rights Under FERPA for Kansas State University for the 2011-2012 Academic Year

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.
    • A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. (http://www.k-state.edu/registrar/a_r/#confidential)
  2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
    • A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
    • If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
    • The University may disclose education records without a student’s prior written consent under several FERPA exceptions including:
      • disclosure to school officials with legitimate educational interests
      • the student’s application for financial aid
      • submitting proof of dependency
      • response to a judicial order or subpoena
      • a bona fide health or safety emergency
      • information requested by other schools in which the student seeks or intends to enroll
      • information requested by the U.S. Comptroller General, the U.S. Secretary of Education, the U.S. Commissioner of Education, the Directory of the National Institute of Education, the Assistant Secretary of Education, state educational authorities, or state and local officials where required by state statute adopted before November 19, 1974.
    • A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
    • A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.
    • The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, designates certain information related to a student as “Directory Information.” FERPA gives the University the right to disclose such information to anyone inquiring without having to ask a student for permission, unless the student specifically requests in writing that all such information not be made public without written consent (http://www.k-state.edu/registrar/ferpa/nondisclosure.pdf), except by the National Student Clearinghouse to loan guarantors.
    • Kansas State University has designated the following as “Student Directory Information:”
      • Name
      • Local address and telephone number
      • Permanent address
      • E-mail address
      • Date and place of birth
      • Photograph or likness
      • College
      • Curriculum
      • Enrollment status (full/part-time)
      • Classification
      • Dates of attendance at K-State
      • Awards and academic honors
      • Degrees and dates awarded
      • Most recent previous educational institution attended
      • Participation in officially recognized activities and athletic teams
      • Height and weight of student athletes
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-5901
    ferpa@ed.gov