Course and Curriculum Approval

Course/curriculum form(s) are required for all course and curriculum proposals. Once the department approves the proposal, please submit the form(s) electronically to the appropriate person in your dean’s office. Because the department head’s signature is required to complete the form, a hard copy with the signature should also be submitted (unless the signature is obtained electronically). At any stage during the approval process, a reviewing body can refer the proposal back to the previous reviewing body, and/or may consult with the originating department contact person. The flowcharts on this web page provide more detail regarding the chain of approval.

Instruction Documents
DocumentDescriptionLast Update
Instruction ManualThe information in this manual describes the procedures that must be followed for all matters relating to modifications in courses, academic plans, and degree programs. These modifications also include adding and discontinuing courses and degree programs. It discusses the process for expedited and non-expedited proposals and provides a detailed written outline of instructions. It also includes the time line which course and curriculum proposals should follow. Detailed information regarding the proposal of a new program can also be found.March 2010
Decision treeThis document helps a faculty member in deciding which process they need to use when they have a course or curriculum change.August 2011
Frequently Asked Questions (FAQ) sheetThis is a document with common questions from faculty when they are in the beginning stages of a proposal.August 2011
New degree checklistThis checklist gives a detailed overview of what is needed to propose a new degree program. It can also be found in the instruction manual.August 2011
Appendix EFlowchart for Expedited Undergraduate Course changes. This flowchart outlines the process of making a change to an undergraduate course (level 599 and below), within the college only. If the change will affect other colleges, refer to the non-expedited Undergraduate course flowchart (Appendix G).July 2011
Appendix FFlowchart for Expedited Graduate Course changes. This flowchart outlines the process of making a change to a graduate course (level 600 and above), within the college only. If the change will affect other colleges, refer to the non-expedited Graduate course flowchart (Appendix H).July 2011
Appendix GFlowchart for Non-Expedited Undergraduate Course changes. This flowchart outlines the process of making a change to an undergraduate course, affecting units outside of the college.July 2011
Appendix HFlowchart for Non-Expedited Graduate Course changes. This flowchart outlines the process of making a change to a graduate course, affecting units outside of the college.July 2011
Appendix IFlowchart for New Programs. Approval from the Kansas Board of Regents is required.July 2011
Appendix JFlowchart for changes, additions, deletions of Undergraduate Academic Plans.July 2011
Appendix KFlowchart for changes, additions, deletions of Graduate Academic Plans.July 2011

Be sure to save your completed form for use throughout the approval process. If you have questions, please contact the appropriate person in your college's dean's office for instruction on submission of the forms.

Forms
DocumentDescriptionLast Update
Appendix A: Course Form - AddNew course proposals must go through the full approval process (approval from department, course/curriculum committee, college faculty, graduate council (if 600 and above), Faculty Senate Academic Affairs, Faculty Senate Executive Committee, and Faculty Senate). Proposal sheets will be sent out 10 calendar days prior to the college faculty meeting for non-expedited items.March 2014
Appendix B: Course Form - DiscontinueIf dropping a course WILL NOT affect any other college, this proposal may be expedited. All other discontinuations must go through the full approval process.March 2014
Appendix C: Course Form - ChangeProposed changes to courses may be expedited depending on the change (see form for more detail). If expedited, final approval may be given by the college course and curriculum committee or the Graduate Council (if course is numbered 600 and above). Proposal Sheets (previously called green sheets) for expedited changes will be distributed 10 calendar days prior to the college’s course and curriculum committee meeting. This will allow time to be certain the proposed change affects no other college. If there are no objections to the proposed changes and they are approved at the college’s course and curriculum committee meeting, these will go into effect immediately thereafter and Approval Sheets (previously called white sheets) for expedited changes will be distributed. Non-expedited changes will follow the same approval process as in the past.March 2014
Appendix D: Curriculum Form - Add, Drop, or ChangeMinor changes being proposed that WILL NOT affect any other college, and do not change the amount of total units required for completion of the program, may be expedited. Any other changes proposed, or a proposal to add or discontinue a curriculum must follow the full approval process.March 2014
Signature SheetComplete the signature sheet when adding or discontinuing curricula.August 2008