Ordering Duplicate Diplomas
To order a duplicate diploma, complete the Duplicate/Replacement Diploma Request Form and submit it to the Office of the Registrar in person, by mail, by fax, or through email. Duplicate diplomas are ordered once a month and have a normal processing time of 10-12 weeks. Payments for duplicate diplomas are processed when the order form is received by the Office of the Registrar.
Duplicate diploma fees are as follows:
- Undergraduate or Graduate diploma: $20.00 each
- Undergraduate or Graduate diploma cover: $5.00 each
- Veterinary Medicine diploma: $25.00 each
Duplicate diplomas are sent through priority mail. However, we are happy to ship your diploma through Federal Express, with an additional $25.00 charge for domestic shipping or an additional $40.00 for international shipping.
Replacement diplomas will consist of the university's current design and will contain the signatures of the current president and chair of the Kansas Board of Regents. While we are not able to duplicate the diploma style or original signatures, degrees will be printed with the same wording as the original.
Please note that a duplicate diploma will NOT be processed for any student who is delinquent to the university.
All financial/academic holds must be cleared before a diploma can be mailed. Check your KSIS Student Center for hold and departmental contact information. (How-to)
Students have 90 days after graduation to clear holds without delaying the mailing of a diploma. If holds are cleared after such time, students will need to notify the Office of the Registrar to arrange the release and mailing of a diploma. Diplomas will be retained for two years after the graduation date and will then be destroyed. After that time, any request for a diploma by the student will incur all charges associated with ordering a duplicate or replacement diploma.
Once a student has left the university, names can only be changed on a diploma with supporting legal documentation of a name change (i.e. a copy of a marriage license, a court order or divorce decree, a current passport, a driver’s license, or a Social Security card).
Original Undergraduate and Masters diplomas will be mailed during the following times:
- Spring: Early August
- Fall: Early March
- Summer: Early October
Ph.D and Vet Med students receive their diploma during the commencement ceremony.
Diplomas come in two sizes, depending on the degree earned.
- Undergraduate and Graduate diplomas measure 8.5” x 11”
- Veterinary Medicine diplomas measure 11” x 17”
Students attending the commencement ceremony will receive a purple diploma cover at the ceremony. Students who do not attend the commencement ceremony will be mailed a diploma cover when diplomas are mailed approximately six to eight weeks after degrees post (see Diploma Distribution). Additional diploma covers may be purchased for $5.00 by submitting a Duplicate/Replacement Diploma Request Form.