The following process will be followed in developing the Program Review Report (PRR):
Planning and Analysis meets with the coordinator from each college that has programs that are designated for review to discuss the timeline, formats for the Detailed PRR, Summarized PRR, the Detail Assessment of Student Learning (ASL) and Summarized ASL reports, and answer any questions.
The relevant Departments and College Dean receives a copy of the Board of Regents' (BOR) preliminary Statistical Overview Report from Planning and Analysis. If CCOP (College Committee on Planning) is involved in this process, the Dean is responsible to forward the information to the committee members.
Using the criteria and standards established by the BOR, the College Dean consults with CCOP, the Planning and Analysis Office and Assessment Office regarding the statistical overview reports and other relevant information.
The College Dean and CCOP summarize any comments from the February meeting and inform the Department if additional information will need to be included in the Draft Detailed PRR to respond to any concerns or issues regarding the criteria established by the BOR. The draft PRR document and the draft ASL report are prepared by the relevant Unit/Department with the aid and advice of the faculty responsible for the degree programs under review2.
The College Dean receives additional reports and information prepared by Planning and Analysis (e.g., number of grant proposals, continuing education enrollments, etc.), previously requested by the Dean and/or Department to aid in the process. Updated statistical overview reports with the most current information are provided to the Departments.
The Department electronically submits the draft reports to the College Dean. The College Dean forwards the reports to CCOP and CARC.
The College Dean meets with CCOP and CARC to discuss, review, and prepare lists of changes, comments, or additional documentation needed for the final detailed reports.
The College Dean provides feedback to the relevant Departments about any needed changes for the final detailed reports.
The final detailed PRRs are submitted to the College Dean. Copies are forwarded to CCOP.
The College Dean meets with CCOP and reviews the final detailed PRRs.
The College Dean and CCOP summarize any comments or concerns and distribute to the respective Departments for the development of the Draft Summarized PRR and Summarized ASL.
The Departments prepare the Summarized PRR and Summarized ASL for the department/program and address the associate’s and/or bachelor’s program (by CIP code) under review within the report.
The Department submits to the Dean the Summarized PRR and Summarized ASL for additional feedback as appropriate.
The Dean submits any feedback on the Summarized PRRs and ASL reports to the Departments.
The Department prepares the final Summarized Reports. These reports along with the Detailed Reports are submitted to the Office of Planning & Analysis and Assessment Office for review and comment (electronic copies preferred).
Planning & Analysis and Assessment staff return any comments on the Summaries and final Detailed Reports to the respective Departments and College Dean.
If comments are received from Planning & Analysis and/or Assessment Office, the College Dean meets with the Department, CCOP, and CARC (if necessary) to make appropriate revisions to the summaries. The revised documents are then sent to Planning & Analysis and Assessment Offices.
The Offices of Planning and Analysis and Assessment prepare the five-page Institutional Overview Report, the one-page Institutional Estimate of the Fiscal Implication, and the one page degree program summaries and submit them to the BOR.
Board of Regents Meeting on Program Review. The appropriate Dean may be asked to attend the BOR session when the review of degree programs is presented.
Provost provides feedback to the Dean regarding the outcome of the BOR review of the programs.
¹Based on the process outlined by Final Report - Program Review of Academic Programs at Kansas State University - Academic Program Review in the Kansas Regents System , February 1998; http://www.k-state.edu/pa/programreview/program.htm
²In the case of interdisciplinary programs, faculty may be from several different Departments, Units, and/or Colleges.