Privilege Fee Committee

Links

Office of Student Activities and Services

Student Governing Association
Kansas State University
809 K-State Union
Manhattan, KS 66506
785-532-6541
sga@k-state.edu

Committee Members

Chair:
Jessica Schultz
Senator:
Emily Haug
Tanner Banion
Heather Woods
Andrew Wagner
Mark Wagner
Matthew James
Megan DeForce
Traci Gosser
Karl Reynolds
Intern:
TBA
At-Large:
Cole Grieves
Bethany Caldwell
Katelin Cooper

Committee Information

The 2006-2007 Privilege Fee Schedule

Detailed information about the Privilege Fee at K-State

Privilge Fee Committee

November 16, 2009

CALL TO ORDER

Excused
Senator: Traci Gosser

Guests: Jack Cannoughton, Jack Thuman, Chair Unruh, Wayne Stoskopf (Vice- President),

ANNOUNCEMENTS

GENERAL BUSINESS

Started discussion about CPI

Consider CPI because the Union is a merchandise business

Unsure about the 5.9%

Consider not funding CPI on all the requested accounts

General consensus of the committee is to not provide CPI

Considered a tiered percentage for three years (Ex. 2%, 3% 4 %)

General Consensus of the committee was to provide teired funding for Repair and Replacement Account

Number Crunch for Percentages on the Repair and Replacement and Repair and Replacement Reserve

3%, 4%, 5%

Brings the funding for three years to the following numbers respectively: $26,000, $26,250, $26,500
General Consensus of the committee was to provide level funding for Repair and Replacement Reserve Account; continuing the original $25,000 per year. (Vote: 14-0-0)

Discussion concerning the Repair and Replacement Account

Discussion of a 6%, 7%, 8% increase over three years
Brings the totals for each year to:

Year 1: $168,718
Year 2: $170,303
Year 3: $171,895

Total Increase for 3 Years(around $33,000)
Amount is close to the initial compounded request with CPI
General Consensus of the committee was to provide 6%, 7%, 8% funding for the Repair and Replacement Account (Vote:14-0-0)

Discussion concerning the Operations Account

Not in favor of meeting the original 5.9 percent increase
Several committee members were in favor of a level to 1% increase
a 2% increase was also discussed
General Consensus of the committee was to provide a 1% flat increase for 3 years on the Operations Account; continuing the(Vote: 9-3-2)

LEGISLATION PASSED OUT OF COMMITTEE

NEXT MEETING

Monday, November 23, 2009

ADJOURNMENT

November 2, 2009

CALL TO ORDER

ROLL CALL:
Present
Chair: Jessica Schultz
Vice Chair: Andrew Wagner
Senator: Tanner Banion
Senator: Heather Woods
Senator: Alex Suñé
Senator: Matthew James
Senator: Megan Deforce
At Large: Cole Grieves
At Large: Bethany Caldwell
At Large: Katelin Cooper
Intern: Michael Bennett
Intern: Alycia McClarty
Intern: Maggie Weller

Excused
Senator: Emily Haug
Senator: Traci Gosser
Senator: Kyle Reynolds

Guests: Dr. Gayle Spencer, Bernard J. Pitts (Executive Director), Jack Thoman, Amy Schultz (Speaker of Senate), Wayne Stoskopf (Student Body Vice- President), Senator McGuire, Chair Unruh, Senator Houchen

ANNOUNCEMENTS

GENERAL BUSINESS

Discussion and questions over request

Asked for a detailed account for UPC budget, what money specifically goes towards

Consideration/debate to provide CPI

Trying to maintain a price structure, cost of doing business continues to rise
Idea proposed to increase the Repair & Replacement budget without CPI to make up for the repairs to the buildings without increasing operations as heavily and avoiding CPI
Some felt that supporting CPI would set a precedence for other groups to ask for CPI
Further information on CPI in the past is currently being researched.

Decided to gather more information on past CPI activity in Privilege Fee dollars

NEXT MEETING
November 9, 2009

ADJOURNMENT

October 26, 2009

CALL TO ORDER

ROLL CALL:
Present
Chair: Jessica Schultz
Vice Chair: Andrew Wagner
Senator: Emily Haug
Senator: Tanner Banion
Senator: Heather Woods
Senator: Alex Suñé
Senator: Matthew James
Senator: Megan Deforce
Senator: Traci Gosser
Senator: Kyle Reynolds
At Large: Cole Grieves
At Large: Bethany Caldwell
At Large: Katelin Cooper
Intern: Michael Bennett
Intern: Alycia McClarty
Intern: Maggie Weller

Guests: Dr. Gayle Spencer, Bernard J. Pitts (Executive Director), Jack Thoman, Amy Schultz (Speaker of Senate), Dalton Henry (Student Body President), Wayne Stoskopf (Student Body Vice- President), Senator McGuire

ANNOUNCEMENTS

GENERAL BUSINESS

Student Union Presentation

Where do Union Dollars come from?

Student Privilege Fee- 13%
Food Service-26.7%
Computer Store- 34.1%

Expenditures

Regular wages- 22%
Cost of Goods – 49%
Student Wages- 8%

Text book rentals/ online ideas for revenue
New Childcare Center
Exterior windows need to be changed to double pane glass.
Increase in total bank charges on account receivables (credit cards, debit cards) that students use in the union

Suggest Cat Cash
Average around 15,000 people on foot– traffic studies
Questions asked:

Agreement with Parking Services for parking garage
Depreciation on Financial Projection sheet for year 2013
Want a list of methods already taken to cut back on expenditures
Asked for a list of their top priorities for repairs and replacements

Request:

3% increase of previous year student fee allocation for:

UPC/After Hours 3% increase + 3 yr Avg. CPI of 2.9%
R&R 3% increase + 3 yr Avg. CPI of 2.9%
Operations Fee 3% increase + 3 yr Avg. CPI of 2.9%

Average CPI increase compounded over 3 year allocation agreement
Establish a new R & R reserve account for the Bosco Plaza—Recommend $10,000 and administered by KSSU

NEXT MEETING

Monday, October 26, 2009

ADJOURNMENT

October 19, 2009

CALL TO ORDER

Guests: Dr. Gayle Spencer, Bernard J. Pitts (Executive Director)

ANNOUNCEMENTS

GENERAL BUSINESS

Heard Request from K-State Student Union

Took a long tour of the Student Union
Reviewed request packet

NEXT MEETING

Monday, October 26, 2009

ADJOURNMENT

September 28, 2009

CALL TO ORDER

ANNOUNCEMENTS

No meeting next Monday

GENERAL BUSINESS

Heard Request from Bramlage Coliseum

Not asking for an increase/decrease in fees
Presented the past year’s expenses

Replaced one Thermal Comfort Air unit for $75,000

Stated that students are number one selection for jobs, approx. 350
Justified that money is specifically used only for the air conditioning units following past agreements between the Privilege Fee Committee and Athletics Department.
Receives other funding from four other pots of money
All cooling units are the same ones since Bramlage was built (1988). Over half have been rebuilt.

Discussion over the Request by the Committee

Setting a reserve
There was a motion to continue the same funding for the next 3 Fiscal years

Motion was seconded
Motion passed unanimously

Reviewed Study Abroad Request Information

Approx. 600 Students study abroad per year
Estimated yearly amounts:

Year 1: $248,000
Year 2: $225,800
Year 3: $247,400

Do not receive funding from State, very little funding from the University
Represents a $12.80 increase in Privilege Fee
Committee decided Recommended that the Study abroad Office assemble and a proposal for central administration upon completion of this proposal the committee would author and champion a resolution in support.

LEGISLATION PASSED OUT OF COMMITTEE

NEXT MEETING

Monday, October 12, 2009

ADJOURNMENT

September 21, 2009

CALL TO ORDER

ROLL CALL:
Present:
Chair: Jessica Schultz
Vice Chair: Andrew Wagner
Senator: Emily Haug
Senator: Tanner Banion
Senator: Alex Suñé
Senator: Matthew James
Senator: Megan Deforce
Senator: Traci Gosser
Senator: Kyle Reynolds
At Large: Cole Grieves
At Large: Bethany Caldwell
Intern: Morgan Adams

Absent
Senator: Heather Woods
At Large: Katelin Cooper

Guests: Dr. Gayle Spencer, Amy Shultz, Bruce Shubert (Vice President for Administration & Finance), Fran Willbrant (Controller)

ANNOUNCEMENTS

There will possibly be a Study Abroad Request this term.
We will have a request from Bramlage Coliseum next meeting (Monday).

GENERAL BUSINESS

12.5 Million dollar Student Privilege Fee for FY 2010
Discussion about shortfall on Accounts Receivable for Privilege Fee

Shortfall will not be a problem, due to increases in head count of students enrolled

$20 dollar increase of the Privilege fee in the FY 2012 for Recreational Center
Mock Request from Dr. Gale Spencer

Explained how the requests were presented to the committee
Went over proper questions to ask to the presenters of organizations
Questions over the procedures of meetings

Went over Bramlage Coliseum Request
Discussed Study Abroad

Asking for justification for the $50 fee
Who is covering the $50 dollar fee?
Requesting several statistics on budget projections

LEGISLATION PASSED OUT OF COMMITTEE

NEXT MEETING

Monday, September 28, 2009

ADJOURNMENT

March 23, 2009

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Clinton Medovich
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Excused
Senator Heather Woods

Unexcused
Intern Evan Woolsoncraft

ANNOUNCEMENTS:

None.

GENERAL BUSINESS:

None.

LEGISLATION PASSED OUT OF COMMITTEE:

Bill 08/09/81 Amendments to chapter 30: The Kansas State University Student Governing Association Statutes moved by Senator Reilly and Seconded.
Passed 12-0-0

ANNOUNCEMENTS:

None.

ADJOURNMENT:
Moved by Senator McClarty. Adjourned at 5:34 p.m.March 9, 2009

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Clinton Medovich
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Excused
Senator Taylor Wulf

Unexcused
Senator Heather Woods

Guests:
Lydia Peele, Student Body President
Amy Schultz, Student Senate Chair
Dr. Gayle Spencer, SGA Advisor
Bernard Pitts, K-State Student Union

ANNOUNCEMENTS:

GENERAL BUSINESS:

Discussion and presentation on repair and replacement budget that is needed by the K-State Student Union’s Bosco Plaza.

Bosco Plaza was completely redone about a decade ago. Since then there has been damage that has happened to it that needs to be fixed for both safety and beautifications purposes.

There is concrete that need to be replaced and limestone that needs to be water sealed on concrete pillars.

There is a total of $135,000 in total repair and replacement that needs to be done.

The University has agreed to supply $45,000 towards this.
The K-State Student Union can absorb $45,000 of the cost.
They are requesting that the committee supply $45,000 towards this project.

This money can come from the Privilege Fee Emergency Reserve account.
This money can also come from the Union’s $100,000 Reserve account. This would need to be released by the committee in anything in excess of $30,000.

The union would rather this money not come out of the Union Reserve Account because they have other needs that they would like to keep this account open for.

Intern James moved to allow the K-State Student Union to expend $45,000 from their $100,000 reserve account and seconded.
Passes 10-1-0.

Discussion on Amendments to Chapter 30: The Kansas State University Student Governing Association Statutes.

There are several changes on titles and additions to new line items that are need for new agencies under this fee.
Currently when agencies request money they can request a 5 percent decrease, no change, and 5 percent increase in funding.

The committee decided it would be better if agencies were required to submit a request for a 3 percent decrease, no change, and 3 percent increase in funding.
This would provide more stringent guidelines and to reflect what typically gets allocated to agencies.

There are also changes to language needed to make it consistent with the SGA Constitution and By-Laws.
Senator Ott Moved as amended and seconded.
Passes 11-0-0.

LEGISLATION PASSED OUT OF COMMITTEE:

None.

ANNOUNCEMENTS:

The next meeting will be March 23 rd.
Chair Stoskopf asked for volunteers to put together executive summaries for all of the agencies that we looked at this term. These will be due at our next meeting.

University Marching Band – Stoskopf
University Counseling – Reilly
Fine Arts - James
Lafene Health Center – Medovich
Student Publications Inc. – M. Wagner

ADJOURNMENT:
Moved by Intern Wagner. Adjourned at 6:35 p.m.

February 23, 2009

CALL TO ORDER
Vice Chair Justin McClarty called the meeting to order at 5:30p.m.

ROLL CALL:
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Clinton Medovich
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner
At-Large Vacant

Excused
Privilege Fee Chair Stoskopf

Guests:
Dr. Gayle Spencer, SGA Advisor
Dr. Lannie Zweimiller, Director of Lafene Health Center
Dr. Robert Tackett

ANNOUNCEMENTS:

Bill 08/09/60 Increase in Student Health Privilege Fee was referred back to the committee.

GENERAL BUSINESS:
None

LEGISLATION PASSED OUT OF COMMITTEE:

Senator Ott moved to pass out Bill 08/09/60 Increase in Student Health Privilege for final action and seconded. Bill passed 13-0-0

ANNOUNCEMENTS:

All of Privilege Fee Committee’s agency’s budgeting reviews are finished after Student Health’s Privilege Fee is passed.
Up for review next week is possible Constitution and By-Laws revisions pertaining to the Privilege Fee.
Starting next week the committee will begin to look at putting together summaries of all of the agencies the committee reviewed this term for future reference of the Privilege Fee Committee.

ADJOURNMENT:
Moved by Senator Wagner. Adjourned at 5:35 p.m.

February 9, 2009

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:

Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Clinton Medovich
Senator Brady Ott
Senator Torie Reilly
Senator Heather Woods
Intern Ashton Archer
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Excused
Senator Taylor Wulf x
Intern Evan Woolsoncraft

Unexcused
Senator Mark Wagner

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
Dr. Gayle Spencer, SGA Advisor
Dr. Lannie Zweimiller, Director of Lafene Health Center
Dr. Robert Tackett
Dr. Curtis Wolfe
Dr. David Smith
Dr. Robert Ecklund
Robert C. Jones PA-C
Maddie Ross, Chair SHAC

ANNOUNCEMENTS:

The committee received a tour of Lafene Health Center to start off the evening.

GENERAL BUSINESS:

Dr. Zweimiller presented a budget request for Lafene Health Center

Doctor wages are based on state recommended salary increases of a 3% version and a 1% version.
There are 4 options under each a 1% and 3% budget increase, each using a different amount of staff positions and types. Out of all 8 options a summary of the highs and lows for the health fee range from:

$3,928,023 to $4,326,421 for 2010
$4,021,969 to $4,559,438 for 2011
$4,117,825 to $4,810,264 for 2012.

Currently there are three vacancies; 1 physician and 2 nurses.
The physician vacancy can be filled by a “mid-level” provider such as a physician assistant or registered nurse practitioner.
The vacant physician position eliminates 20-25 potential patient care slots each day.
The capital outlay of $40,000 a year outlined in the budget is for repair and replacement of equipment used by Lafene.
Currently the doctors have a rotation that allows them to have one person off at a time. This becomes a problem when another doctor is sick during that vacation time as well.
Due to health center being down 3 positions the doctors are building up vacation hours to get through this time and eventually will have too much built up.
Currently the reserve account is below the health care industry standard of maintaining in it at least enough to cover one month’s operating expenses. Under Lafene’s current budget this is currently $450,000 for their facility.

LEGISLATION PASSED OUT OF COMMITTEE:

None

ANNOUNCEMENTS:

Contracts for Student Publications and the University Marching Bands have been sent out for signatures.

ADJOURNMENT:
Moved by Senator Ott. Adjourned at 6:43 p.m.

February 2, 2009

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Clinton Medovich
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Andrew Wagner
At-Large Vacant

Excused
At-Large Traci Gosser

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
Dr. Gayle Spencer, SGA Advisor
Linda Puntney, Director, Student Publications
Senator Tim Lindemuth
Dr. Frank Tracz, Director of University Marching Bands
Dr. Lannie Zweimiller, Director of Lafene Health Center
Maddie Ross, Chair SHAC

ANNOUNCEMENTS:

Bill 08/09/42 failed to pass out of Senate on Thursday, January 29 th and was referred back to committee for further discussion.

GENERAL BUSINESS:

Discussion on Bill 08/09/42 Increase in Student Publications Inc. Privilege Fee.

Senator McClarty spoke on a 2% increase can be justified because this was a middle ground from the 0% and 4%. It can be financially justified with the approximate 2% rise in paper from $900/ton to $920/ton.
Senator Woods spoke on a 3% increase to keep color and the current size.
Senator James spoke on a 3% increase.
Senator Wagner spoke a 2% increase.
Senator Ott spoke a 3% to cope with the changing economy.
Senator McClarty posed the question to the committee on how there is a financial justification for a 3% increase.
Linda Puntney addressed what the Student Publications would look like with both a 2% and 3% increase. She went further to discuss what areas they would be making cuts.
Senator Wagner made the point that it is not about a single percent but the point is what signal does this send during the state of our economy to be handing out free money.
Senator Medovich spoke on a concern for possibly less students and what implication this would have on the per student rise.
An informal vote was taken with 7 people preferring 3% and 6 people preferring 2%.

Discussion on Bill 08/09/41 Decrease of the University Bands Privilege Fee and Resolution 08/09/XX Support of Permanent Funding of University Bands.

Discussion on minor details for wording the committee and the band saw fit.
The question was raised on why the bill states that after 3 years the band will no longer receive Privilege Fee support.

Senate Chair Schultz addressed this with that it is expected for the University Marching Bands will be self-sustaining. This is seen as an opportunity for the band that they will no longer have to come to the committee every three years and ask for money as they will currently have this.
President Peele said that the KSU Foundation needs more definitive timelines and expectations so they can properly plan.

The question was raised for when this will be finalized.

The Chair addressed this and said March 1 is when our budget is required to be turned into the Board of Regents.

Senator James moved Resolution 08/09/XX Support of Permanent Funding of University Bands and seconded. Passed 13-0-0.

LEGISLATION PASSED OUT OF COMMITTEE:

Bill 08/09/42 Increase to Student Publications was amended to a 3% increase and seconded. The bill passed 8-5-0. The current totals are as follows:

2010 – $399,240
2011 – $411,217
2012 – $423,554

Senator James moved Bill 08/09/41 Decrease of the University Bands Privilege Fee and seconded. The bill passed 13-0-0.

ANNOUNCEMENTS:

ADJOURNMENT:
Moved by Senator Ott. Adjourned at 6:33 p.m.

January 26, 2009

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:34p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Clinton Medovich
Senator Brady Ott
Senator Torie Reilly
Senator Taylor Wulf
Intern Ashton Archer
Intern Matthew James
At-Large Kent Schmidtberger
At-Large Andrew Wagner

Excused
At-Large Traci Gosser

Unexcused
Senator Mark Wagner
Senator Heather Woods
Intern Evan Woolsoncraft

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
Dr. Gayle Spencer, SGA Advisor
Linda Puntney, Director, Student Publications
Senator Tim Lindemuth

ANNOUNCEMENTS:

GENERAL BUSINESS:

Senator McClarty moved to amend Bill 08/09/42 to provided level funding to Student Publications Inc. Privilege Fee. and seconded. To read as follows:

2010 – $387,612
2011 - $387,612
2012 - $387,612

Motion failed 5-6.

LEGISLATION PASSED OUT OF COMMITTEE:

Senator Ott moved to pass Bill 08/09/42 favorably with a vote 6-5.

ANNOUNCEMENTS:

Next week will be further discussion on the University Marching Band.
Next Monday will begin new business on Lafene Health Center.

ADJOURNMENT:
Moved by Intern James. Adjourned at 5:57 p.m.

January 19, 2009

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Brady Ott
Senator Heather Woods
Senator Taylor Wulf
Senator Vacant
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Excused
Senator Torie Reilly
At-Large Kent Schmidtberger

Unexcused
Senator Mark

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
Dr. Gayle Spencer, SGA Advisor
Linda Puntney, Director, Student Publications

ANNOUNCEMENTS:

President Peele discussed a university wide 3% budget cut in 2009 and 7% budget cut in 2010 from the state and the governor’s recommendation on where the university should reduce spending. The committee should not feel obligated to make this up in additional funding to privilege fee agencies.

GENERAL BUSINESS:

Discussion of Bill 08/09/42 Increase in Student Publications Inc. Privilege Fee.
Discussion of University Marching Band (UMB) possible budget decrease.

What types of items this committee would like to see in the contract between the UMB and the Privilege Fee Committee.
What entities would be able to increase support to the band to help make up the decrease in Privilege Fee funding to the band.

LEGISLATION PASSED OUT OF COMMITTEE:
None

ANNOUNCEMENTS:
None

ADJOURNMENT:
Moved by Intern Woolsoncraft. Adjourned at 6:36 p.m.December 1, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
Dr. Gayle Spencer, SGA Advisor
Senator Tim Lindemuth
Linda Puntney, Director, Student Publications

Excused
Senator Torie Reilly
Intern Evan Woolsoncraft

Unexcused
At-Large Kent Schmidtberger

ANNOUNCEMENTS:

Student Publications will be presenting a budget request of 7% this week.

GENERAL BUSINESS:

Moved by Senator McClarty and seconded for a 3% increase to the annual budget of Student Publications as follows:

2010 – $399,240
2011 – $411,218
2012 – $423,554

Senator Woods moved to amend the motion to a 4% increase to the annual budget and accepted favorably by original motion maker.

2010 – $403,116
2011 – $419,241
2012 – $436,011

Passed 12-0-0

LEGISLATION PASSED OUT OF COMMITTEE:

None

ANNOUNCEMENTS:

First spring Senate meeting will be January 22, 2009.
First spring Privilege Fee Committee meeting will be January 19, 2009.

ADJOURNMENT:
Moved by Senator Woods. Adjourned at 6:21 p.m.November 24, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Justin McClarty
Senator Holly Myers
Senator Torie Reilly
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
Secretary, William Lopez
Senator, George Weston
Senator, Jessica Bradford
Dr. Gayle Spencer, SGA Advisor

Excused
Senator Bethany Graves
Senator Brady Ott

Unexcused
At-Large Kent Schmidtberger

ANNOUNCEMENTS:

Next week we will be discussing the Student Publications budget request.
Chair Stoskopf, President Peele, and Senate Chair Schultz had a meeting with four members of the band who are acting as contact people for the band to SGA.

GENERAL BUSINESS:

Discussion on what the committee would like to see in the bill is as follows:

Statement of expectations of all parties involved.
The types of gifts that will be allowed to be purchased by the band.
Should be eliminated as a line item from privilege fee at the end of three years.
Scope of audit to be performed in January 2009.
How the endowment at the KSU Foundation would be structured.
The interest on the endowment over the next three years would be moved into principle until SGA funds are not being expended anymore.
Athletics is looking into a program where ticket holders can donate money to the band.

Questions from the audience:

What is the state statue number limiting the amount of funding for expenditures allowed for purchase by the band?

Other Contractual Service E2950/2950/C & E2954/2954/C.

Would the Privilege Fee Committee fund the band in three years if they are unable to raise enough funds on their own?

The endowment fund that is being set up is expected to grow large enough that it can help sustain the band.
The Athletic Department is looking into funding more towards the band.
Corporate Sponsorship.
Fund raising by the band.

Are there any minutes from the historic meeting that explicitly states where funds are coming from?

As of right now there is a lot of research going on to see who can donate how much money on a permanent basis.
To address the issue why they have not had an official statement of how much money they are going to spend. These people are university officials and their word should be enough for now.

Is there a way for the fourth year to have a safety net of money if the band can not raise the funds they need?

The committee has established that three years is the timeline that we would like to see the student funding phased out.

What has the discussion with the Athletic Department, the K-State Marching Band, and SGA? Whose responsibility is the fund raising on this?

There is a plan that is being researched for part of money from ticket sales to go to the band with the option for the ticketholder to opt out of this program.
The Privilege Fee Committee is not responsible for securing outside funds for the agencies that they review.
It is the Band Directors responsibility to raise funding.

What other schools in the Big 12 bands receive funding from the student fees?

There are a couple of schools that receive funding from the students but there are no other universities that students fund on at a level that we do.
Most of these bands receive funding from the athletic departments, music departments, alumni, and fund raising by the band.

Was there pressure from an outside entity on the committee to make this decision?

No, the committee decided during their normal three year review that this was the appropriate decision that needed in the best interest of the students to be made for reasons previously outlined.

LEGISLATION PASSED OUT OF COMMITTEE:

None

ANNOUNCEMENTS:

Committee will meet Monday, December 1 st to look over Student Publications budget request.

ADJOURNMENT:
Moved by Senator McClarty. Adjourned at 6:32 p.m.

November 20, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 6:00p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Torie Reilly
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Kent Schmidtberger
At-Large Traci Gosser
At-Large Andrew Wagner

Excused
Senator Brady Ott

Guests
President, Lydia Peele
Vice President, Robert Swift
Chief of Staff, Mary Fox
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
Secretary, William Lopez
Secretary Elect, Sarah Works
Chair, Andrew Hushka
Chair, Piper Hoskins
Chair, Jessica Schultz
Chair, Dalton Henry
Intern Coordinator, Danny Unruh
Dr. Gayle Spencer, SGA Advisor

ANNOUNCEMENTS:

Chair Stoskopf outlined meetings that were held this past week with University Bands Director, Dr. Tracz and all of the key people needed to fund the bands budget to include:

The Music Department, K-State Athletics, K-State Alumni Association, K-State Foundation, and the Division of Student Life.
These meetings were to consider the financial ability to move the budget from the Privilege Fee Committee to various sources outside SGA.
Also outlined were possible funding sources through the Kansas State University Foundation, including a possible endowment to be set up.
The bands normal audit will be preformed to verify the financial accountability and integrity of its financial reporting.

Senate Chair Amy Schultz commended the Privilege Fee Committee for their willingness to step up and take a stance. The Chair also supports the revised Bill 08/09/42.

The band’s budget will undergo a yearly review for the next three years to ensure they are raising the needed support on a timely basis.

Dr. Gayle Spencer, SGA Advisor made comments on the meeting that took place with possible funding sources.

GENERAL BUSINESS:

Chair Stoskopf provided a revised copy of Bill 08/09/41.
Bill 08/09/41 Moved by Senator McClarty to Decrease the University Bands budget and seconded as follows:

FY 2010 – $140,000
FY 2011 – $140,000
FY 2012 – $140,000
The Band is expected to continue to seek outside funding from the aforementioned outside sources amongst others, in an effort to become self sufficient by the end of the three year cycle shown above.

Bill 08/09/41 moved to amend by Senator McClarty and seconded: To insert after line 33: Whereas, This bill is a working document and subject to change upon referral back to the Privilege Fee Committee. Passed 14-0-0.
Bill 08/09/41 passed 14-0-0.

LEGISLATION PASSED OUT OF COMMITTEE:
None

ANNOUNCEMENTS:
None

ADJOURNMENT:
Moved by Senator Reilly. Adjourned at 6:35 p.m.

November 17, 2008

CALL TO ORDER

Chair Stoskopf called the meeting to order at 5:27p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Kent Schmidtberger x
At-Large Traci Gosser
At-Large Andrew Wagner

Guests:

President, Lydia Peele
Senate Vice Chair, Emily Haug
Dr. Gayle Spencer, SGA Advisor
Linda Puntney, Director of Student Publications
Senator Tim Lindemuth
Director Tim Weninger

ANNOUNCEMENTS:

Chair Stoskopf outlined meetings that were held this past week with University Bands and with the Athletics Department. These meetings were to consider the financial ability to move the budget from the Privilege Fee Committee to the Athletics Department.

GENERAL BUSINESS:

Moved by Senator Wagner to Decrease the University Bands budget and seconded as follows:

FY 2010 – $140,000
FY 2011 – $70,000
FY 2012 - $0 and eliminated as a line item from the Privilege Fee.
Passed 15-0-0.

Presentation from Linda Puntney, Director of Student Publications and eleven other members of the Student Publications staff for budget a proposal, requesting a 7% increase for each of the next 3 fiscal years.

LEGISLATION PASSED OUT OF COMMITTEE:
None

ANNOUNCEMENTS:

Educational Opportunity Fund and Diversity Programming Council might be requesting to be placed under the Privilege Fee.

ADJOURNMENT:
Moved by Chair Stoskopf. Adjourned at 6:47 p.m.

November 10, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Senate Vice Chair, Emily Haug
CCAC Chair, Jessica Schultz

GENERAL BUSINESS:

Emergency Allocation to University Bands discussion of the $125,000 request from University Bands Director Frank Tracz.

The consensus of the committee is that they failed to meet the criteria established for an Emergency Allocation of having exhausted all other means of acquiring funds.
The committee feels that at this time there are other means of appropriating resources to pay for the uniforms.

Discussion on University Band Privilege Fee request of $153,359.85.

LEGISLATION PASSED OUT OF COMMITTEE:

None

ANNOUNCEMENTS:

Next week Director Tracz will be at the meeting to answer any questions the committee might have.

ADJOURNMENT:
Moved by Senator Wagner. Adjourned at 6:16 p.m.

November 3, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

Guests:
President, Lydia Peele x
Vice President, Robert Swift
Senate Chair, Amy Schultz
Vice Senate Chair, Emily Haug
Dr. Frank Tracz, Director of Bands

ANNOUNCEMENTS:

President Peele discussed what was going to happen with consultants that are coming to evaluate Lafene Health Center. Also discussed was a survey that will be implemented at Lafene.
Michael Bell, Director of Sustainability will be proposing a sustainability budget request to the Privilege Fee Committee within the next month.

LEGISLATION PASSED OUT OF COMMITTEE:

Moved by Senator Wagner to pass out Bill 08/09/29 favorably, Decrease of the Fine Arts Privilege Fee and seconded. Passed 15-0-0.

GENERAL BUSINESS:

University Bands Director Frank Tracz presented a budget request for a 5% increase to bring the annual budget to $153,360.
Director Tracz presented a request for $125,000 emergency allocation for uniform replacement.

ANNOUNCEMENTS:

None

ADJOURNMENT:
Moved by Chair Stoskopf. Adjourned at 6:09 p.m.

October 27, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Committee Members:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Senator Heather Woods x

Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Kent Schmidtberger
At-Large Traci Gosser
At-Large Andrew Wagner

Guests
President, Lydia Peele
Senate Chair, Amy Schultz
Dr. Gayle Spencer, SGA Advisor

ANNOUNCEMENTS:

Diversity & Dual Career under the Fine Arts Privilege Fee deadline to present their budget request was tonight, they did not submit a proposal.

LEGISLATION PASSED OUT OF COMMITTEE:

Moved by Senator Graves to pass out Bill 08/09/XX favorably and seconded. Emergency Allocation to University Counseling Services. Passed 14-0-0.

GENERAL BUSINESS:

Fine Arts Privilege Fee budget discussed with the following allocations moved by Senator Wagner and seconded. Passed 14-0-0.

Agency	Current	Total Allocated
Dept. of Architecture & Design	$ 19,000	$ 19,000
Art Department	31,000	31,000
KSU Auditorium	100000	100000
Band & Orchestra	28,100	29,500
Choral & Opera	28,100	29,500
Diversity & Dual Career	3,000	0
Ebony Theatre	5,900	5,900
English Department	12,000	12,000
International Student Center	1,900	1,900
Speech, Comm., Theatre & Dance	78,000	78,000
Fine Arts Student Group	12,000	12,000
	$319,000.00	$ 318,800

ANNOUNCEMENTS:

KSU Bands will present a budget request next week.

ADJOURNMENT:
Moved by Chair Stoskopf. Adjourned at 6:28 p.m.

October 20, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:25p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Mark Wagner
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner x

Excused
Senator Torie Reilly

Unexcused
At-Large Mukupa Chanda

Guests:

President, Lydia Peele
Dr. Gayle Spencer, SGA Advisor
Carl Anderson, International Student Center
Dr. Gary Mortenson, Head, Dept. of Music
Charlie Griffin, Head, CSTD
Tyler Woods, Ebony Theatre
Marci Maullar, Theatre and Dance Dept

ANNOUNCEMENTS:

None

GENERAL BUSINESS:

Presentation from Carl Anderson from the International Student Center for budget proposal, requesting a 12% increase.
Presentation from Dr. Gary Mortenson the Head of the Department of Music for budget proposal, requesting a 5% increase.
Presentation from Tyler Woods from the Ebony Theatre for budget proposal, requesting a 5% increase.
Presentation from Marci Maullar, from the Theatre and Dance Department for budget proposal, requesting a 10% increase.

LEGISLATION PASSED OUT OF COMMITTEE:

Moved by Senator Wagner to pass out Bill 08/09/XX favorably. Emergency Allocation to University Counseling Services. Passed 13-0-0

ANNOUNCEMENTS:

Next week we will be discussing a final amount to allocate for all of the Fine Arts Fee requests.

ADJOURNMENT:

Moved by Chair Stoskopf. Adjourned at 6:23 p.m.

October 13, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Torie Reilly
Senator Heather Woods
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser

Excused
Senator Mark

Unexcused

At-Large Mukupa Chanda
At-Large Andrew Wagner

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Dr. Gayle Spencer, Advisor
Dr. Newton, Director - Counseling Services
Gerry Craig, Head of Art Department
Chair Piper Hoskins, SGA Treasurer

ANNOUNCEMENTS:

Dr. Newton is presenting an emergency allocation for a software package needed at the University Counseling Services center.
The Art Department will be presenting their budget proposal of $32,500.
Chair Piper Hoskins will be presenting on behalf of the student groups under the Fine Arts Fee for their budget proposal of $17,000.

GENERAL BUSINESS:

The committee determined that the Counseling Services has met the definitions to qualify for emergency funding for software upgrades.
Moved by Senator Ott and seconded to allocate emergency funding to the University Counseling Services with the following contingencies:

$25,000 for software contingent that they receive the funding of $29,500 from the software company for intellectual property. These funds will revert back to the Privilege Fee reserve account if not used.
Up to $9,400 will be allocated for the purpose of a new server with the best price to be negotiated by Counseling Services. The remainder of funds will revert back to the Privilege Fee reserve account.

Passed 12-0-0

LEGISLATION PASSED OUT OF COMMITTEE:
None

ANNOUNCEMENTS:

Next week the remainder of the Fine Arts Fee groups will be presenting.

ADJOURNMENT:
Moved by Chair Stoskopf. Adjourned at 6:17 p.m.

September 29, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Senator Taylor Wulf
Intern Ashton Archer
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Excused
Senator Heather Woods

Unexcused
Intern Evan Woolsoncraft
At-Large Mukupa Chanda

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Dr. Newton, Director - Counseling Services
Dr. Elizabeth Dodd – English Department
Dean Dennis Lawm, Architecture, Planning, and Design
Asst. Dean Diane Potts, Architecture, Planning, and Design
Todd Holmburg, Executive Director, McCain Auditorium

ANNOUNCEMENTS:

Presenting tonight will be McCain Auditorium, the College of Architecture, Planning and Design, and the English Department all for budget increases.
Counseling services will be presenting an emergency allocations request for new computer software..
Recreational Services, OSAS, and Lafene Health Services will be able to absorb the increase in cost due to classified staff wages increases.

GENERAL BUSINESS:

Moved by Senator McClarty that Privilege Fee Committee support a one time emergency allocations request to Counseling Services of $25,000 for computer software. This is contingent that it passes through the university’s intellectual property committee to approve this contract with the software company. Seconded by Senator Ott. Motion passes 12-0-0.
The English Department proposed a 5% increase to their $12,000 current budget.
The College of Architecture, Planning, and Design proposed a $1,500 increase to their $19,000 current budget.
McCain Auditorium proposed a 5% increase to their $100,000 current budget.

LEGISLATION PASSED OUT OF COMMITTEE:

Counseling Services budget increase, 08/09/17 moved by Senator Ott and seconded. Motion passed out of committee favorably 12-0-0.

ANNOUNCEMENTS:

Next week is fall break; the next committee meeting is October 13 th at 5:30 p.m.

ADJOURNMENT:
Moved by Senator Reilly. Adjourned at 6:42 p.m.

September 22, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Committee Members:
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Mark Wagner
Senator Taylor Wulf
Intern Ashton Archer
Intern Evan Woolsoncraft
Intern Matthew James
At-Large Traci Gosser
At-Large Andrew Wagner

Excused
Senator Torie Reilly

Unexcused
Senator Heather Woods
At-Large Mukupa Chanda

Guests:
President, Lydia Peele
Senate Chair, Amy Schultz
Dr. Gayle Spencer, Advisor
Dr. Newton, Director - Counseling Services

ANNOUNCEMENTS:

Review of Counseling Services Budget tonight, presented by Dr. Newton.

GENERAL BUSINESS:

Discussion to eliminate consulting psychiatrist position at the Counseling Services Center.

Dr. Newton has discussed with Mercy Regional Health Center to see if they could absorb these patients.
Mercy Regional Health Center has one full time psychiatrist with plans to hire another.

Counseling Services is in need of an approximate $25,000 computer system. It was recommended that they request a one time emergency allocation to cover this.
Moved by Senator McClarty to authorize the 3% budget as proposed by Dr. Newton. This will not include the funds to pay for the psychiatrist. Seconded by Senator Ott. A vote of 12-0-0 to pass.

LEGISLATION PASSED OUT OF COMMITTEE:

None

ANNOUNCEMENTS:

Nine of the eleven committees of Student Fine Arts will be coming to present budgets over the next month; they will be done by the end of October.
McCain Auditorium and the College of Architecture Planning and Design to present next week.
Counseling Services will be back next week for the final time to present emergency allocation request.

ADJOURNMENT:
Moved by Senator Ott. Adjourned at 6:25 p.m.

September 15, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

ROLL CALL:
Present
Privilege Fee Chair Stoskopf
Senator Jessie Dowell
Senator Bethany Graves
Senator Justin McClarty
Senator Holly Myers
Senator Brady Ott
Senator Torie Reilly
Senator Mark Wagner
Senator Taylor Wulf
At-Large Traci Gosser

Unexcused:
At-Large Mukupa Chanda

Guests:
President Lydia Peele
Senate Chair Amy Schultz
Dr. Gayle Spencer, Advisor
Dr. Newton, Director - Counseling Services

ANNOUNCEMENTS:

Under review today is the Counseling Services budget for FY 2010, 2011, & 2012 to be presented by Dr. Fred Newton, Director of Counseling Services.

GENERAL BUSINESS:

Discuss Counseling Services Budget.

LEGISLATION PASSED OUT OF COMMITTEE:
None

ANNOUNCEMENTS:

Special Committee on Athletics needs two Privilege Fee Committee members to serve on it as additional funds will potentially come from the Privilege Fee to go towards K-State Athletics.
Counseling Services to present again next week.
International Student Center and McCain Auditorium are coming to present on the Fine Arts next week.

ADJOURNMENT:
Moved by Senator Reilly. Adjourned at 6:40 p.m.

September 8, 2008

CALL TO ORDER
Chair Stoskopf called the meeting to order at 5:30p.m.

Unexcused
At-Large Mukupa Chanda

Guests
President Lydia Peele
Dr. Gayle Spencer, Advisor

ANNOUNCEMENTS:
None

GENERAL BUSINESS:
Elected Senator McClarty to Vice Chair of Privilege Fee Committee

LEGISLATION PASSED OUT OF COMMITTEE:
None

ANNOUNCEMENTS:
None

ADJOURNMENT:
Moved by Chair Stoskopf. Adjourned at 6:00p.m.

March 10, 2008

Blaes called to order at 5:30.

Members present: Blaes, Weston, Oswald, McClarty, Gosser, Crook, Fadler, Ott, and Hill.

Weston moved to pass out Bills 95 and 96 favorably. Motion passed 7-0-0.

Blaes announced projected Privilege Fee figures for next year. Including the Rec Expansion, the increase will be about 10.42% or $31.77.

The committee adjourned at 5:33 for the final time.