Online SGA Budget Forms
A Note About these forms: These forms have been uploaded to the web in
Adobe Acrobat format. (You
may click here to download the Adobe Acrobat Reader)
. When the form loads
onto the client computer, each space on the form may be clicked to enter
information. Once the form has been completed, you may print the document
from your computer and turn it into the Office of Student Activities and
Services. The form can NOT be submitted online, but it can be filled out
and printed from the web. Please note that the form contents may not be saved
for future editing. Once the Acrobat Reader window is closed, all information
will be lost. This does not preclude the client from re-entering the information
into the form and printing it again.
Budget Request Form (4 pages) Rev. June 2006
This is the main form used by Campus Wide Organizations, College Council Clubs, Multicultural Student Organizations, Fine Arts Clubs and Academic Competition Teams to request funds from the Student Governing Association. A separate budget request form must be filled out for each project for which funds are desired.
Purchase Order (1 page) Rev. June 2006
Your organization must have been approved for SGAfunding before you
can use this form.
This form must be completed and signed by the OSAS Accountant if a club would like a vendor to bill OSAS, instead of the club, for goods or services.
Lecturers,
Speakers, or Entertainers Information
(1 page) Rev. July 2008
Your organization must have been approved for SGA funding before you can
use this form.
This form must be completed in order to pay for Lecturers, Speakers, or Entertainers services. The IRS form W-9(below) must accompany this form.
IRS Form W-9 (link) Request
for Taxpayer Identification Number (2 pages) Rev. 8/18/03
Your organization must have been approved for SGA funding before you
can use this form.
This form must be submitted with the Lecturers, Speakers, or Entertainers Form for Lecturers, Speakers, or Entertainers payments.
Cash Advance Information (1
page) Rev. June 2005
Your organization must have been approved for SGA funding before
you can use this form.
This form must be completed two weeks prior to travel if a student group would like to request a cash advance. The Cash Advance Information form needs to be turned in no later than one week after your trip.
Cash Advance Reimbursement
Information (1 page) Rev. June 2005
Your organization must have been approved for SGA funding before you
can use this form.
This form must be completed to reimburse cash advances. It must be submitted no later than one week after your trip.
Personal Reimbursement (1 page) Rev. June 2006
Your organization must have been approved for SGA funding before you
can use this form.
This form needs to be completed in order to reimburse any personal expenses, except for travel expenses.
Travel Reimbursement (1 page) Rev. June 2006
Your organization must have been approved for SGA funding before you
can use this form.
This form must be completed, when a cash advance was not requested, to reimburse any travel related expenses.
Fine Arts Department Computer Approval (1 page) Rev. June 2006
For Fine Art Department use only.
Fine Arts Department Travel Approval (1 page) Rev. June 2006
For Fine Art Department use only.
SS-4 IRS Form (link) Rev. June 2007
To file for a Federal Employee Identification Number (Fein)
Facilities Motor
Pool Form
(link) Rev. 8/18/03
Your organization must have been approved for SGA funding before you can
use this form.
To rent K-State vehicles for travel. Contact the OSAS Accountant before reserving a KSU Motorpool vehicle.