FAQs - Advising
- Who is authorized to override course prerequisites and how is it recorded in KSIS?
Faculty may grant permission to override a requisite by signing a Permission Form and delivering it to their department office, where it will be entered into KSIS provided the class capacity is not exceeded by the enrollment of the student. Permissions do NOT override time conflicts, excess load or class links (i.e. lab-lecture associated sections). If permission has been granted but these conflicts exist, or if permission is given by the faculty member to override any of these conflicts, the student must go to the Dean's Office to process the enrollment through the 21st calendar day of the semester. After that, overrides are handled by Enrollment Services.
- How do advisors access academic history for their advisees?
Advisors access a student's academic history online through KSIS in the Faculty Center. For details on accessing a student's academic history, see the Viewing Your Advisee List page on the KSIS website.
- How do advisors access other information about their advisees?
In KSIS, advisors can see a list of advisees associated with him/her and are able to access necessary student information. Advisors are also able to access necessary student information for any student. For details on accessing a student's information, see the Viewing Your Advisee List page on the KSIS website.
- How is advisor status assigned and maintained in KSIS?
Deans or departmental offices assign and maintain advisor status in KSIS. KSIS advisor security access is controlled within KSIS by the colleges or departments.
- Can faculty or staff see a student's academic history even if not an advisor of the student?
Yes, the advisement section of Faculty Center provides for viewing of a student's academic history. For details on viewing information for students not appearing on your list of advissees, see the Viewing Walk-In Advisees page on the KSIS website.
- Can an advisor add advisees to their advisee list?
Only the designated official in the Dean's or department office may update advisor/advisee associations in KSIS. However, advisors can treat any student as a temporary advisee until a permanent change in their advisee list is made.
- Who assigns advising service indicators in KSIS?
Advisors are able to add or remove service indicators, as needed. An automated process adds service indicators as appropriate prior to each enrollment period.
- How do advisors know who has put a hold on a student’s account?
The hold is visible when viewing the student record as a “Negative Service Indicator” and includes the responsible department.
- Do advisors continue to have access to DARS reports? If so, how?
Yes, via KSIS and also in K-State Online. For more information see the Viewing an Advisee's DARS Report help.
- How are waitlists managed in KSIS?
Each class in KSIS includes a default waitlist which may be deactivated at the Dean/departmental level. Waitlisted students are automatically enrolled in classes through the 7th calendar day of the semester. After the 7th day, waitlists are automatically purged.
- If I deactivate the KSIS waitlist, will there be no waitlist for that class?
Yes, that is correct. Only authorized individuals in the Dean/department offices or Enrollment Services may deactivate a waitlist.
- Does the Graduate School continue to update milestone information?
Yes. Other colleges only have view capability.
- What is a service indicator?
A positive service indicator indicates that the student has been associated with a special student group for tracking purposes such as an Honors Student. Positive Service indicators are designated in KSIS with a star .
A negative service indicator is a hold on the student's record and is designated with a universal "no" sign . This may be a financial hold or academic hold such as an advisor flag.
- Am I able to add advisor notes in KSIS?
No, not at this time.