Welcome to the K-State Flying Club.


Click here to download a PDF copy of the K-State Flying Club Handbook

1. Who We Are The K-State Flying Club (KSFC) is a not-for-profit corporation. Each member of the KSCF is a shareholder in this organization and the corporation is run by the member shareholders. It is very important to understand that KSFC is not an FBO, it does not rent airplanes, and it does not provide the other services of an FBO. The KSFC owns aircraft for the exclusive use of its members. Collectively, we are responsible for the operation, maintenance, and safe use of our aircraft. Each member is expected accept this responsibility and act accordingly. Each member is expected to treat the KSFC aircraft with care and respect as if the aircraft were his or her own, which in effect they are. Individuals simply looking for a place to rent aircraft and not wanting to take on these responsibilities should not become members of the KSFC but should, instead, seek the services of one of the FBOs in the area. We are very fortunate in that the members of the KSFC have for many years been frugal with the club’s funds and have taken good care of its aircraft. We have three aircraft that the club owns with no loans against any of the aircraft. Additionally, we have been able to establish a contingency fund that allows us to self-insure with respect to aircraft damage. As a result, we have good quality, safe aircraft and user fees that are amongst the lowest in the nation. Just as we benefit from the members who have gone before us, we have an obligation to future members to be good stewards of our aircraft and our financial resources. We hope every member of KSFC fully appreciates what a tremendous privilege it is to be able to pilot an aircraft and how fortunate we are to have the KSFC which enables many people to enjoy this privilege that otherwise may not be able to afford to do so.

2. Know the Club By-Laws Members are responsible for knowing the Club By-laws. Pleading ignorance is no excuse. For example, liability regarding misuse or negligence with club aircraft is explicitly covered in the By-laws. While the club does have liability coverage, we do not have hull insurance. Gross negligence with club aircraft that results in damage to the aircraft can leave the club member liable for the damage. Please make sure that you follow all FAA and club regulations when you operate our aircraft (and your CFI’s limitations for solo flight if you are a student pilot). Keep our safety officer up to date: when you get an annual checkout, make sure the CFI fills out one of the white cards in the club locker. Send this in to the treasurer with your monthly bill. Send a copy of your airman physical to the treasurer—members that fly with out-of-date medicals, or out-of-date annual checkouts will be considered negligent. Members that do not follow FAA and/or club currency and/or minimum fuel requirements will also be considered negligent. Each member is expected to pay his or her amount due promptly and in full each month. If for some reason you cannot pay the full amount, you should contact the Treasurer to make arrangements for payment. Your flying privileges could be temporarily suspended if you have a large unpaid balance and you have made no arrangement for paying it.

3. Who to Contact It is important that you keep your email address up-to-date in schedule master because this is how the club officers notify members about the wash and wax dates and other important information. To do this, log into schedule master, select the “user” tab, locate your name, and click the user number next to your name. This should bring up a new window with your information. Edit the email address and click “save”. To obtain new privileges on Schedule Master to reserve an aircraft that you want to be checked-out in, contact the President, Vice President, or Treasurer. When you want to leave the club, contact the club Treasurer to settle your final bill and receive credit for your share of club stock. For mechanical problems with aircraft, contact Gordon or John at Heartland Aviation and also notify the Flight Officer.

4. Flight Training All flight training must be done by club-approved CFI’s. The list of currently approved CFI’s is on the club website www.ksu.edu/ksfc. Financial arrangements for flight training are solely the responsibility of the club member and the CFI. The K-State Flying Club only charges members for dues and plane usage

5. Bi-annual Wash and Wax The Club holds a bi-annual wash and wax and business meeting each year, usually in April and October. We normally meet on a Sunday at 1:30 - 4:00. You will be notified about up coming Wash and Wax by email (make sure you keep your email address on Schedule Master up to date). We wash and wax all three aircraft and then conduct club business. Food and beverages will be available after the aircraft are washed and waxed. During the spring was and wax, the president, vice president and secretary are elected. In the fall, the safety officer and treasurer are elected. There is a no-show fine of $40.

6. General Aircraft Care Our aircraft need to be treated carefully because they are used so frequently and because they need to last us a long time. It is critical that your passengers also know how to treat the aircraft carefully. Particular attention needs to be given to items like being careful not to scratch the plastic windscreen when you are setting your headset or other items on the dashboard. Be careful getting into the aircraft that you do not step on the fuel selector housing in the 172. Park the aircraft pointing into the wind so that when you open the door it is not slammed open by the wind (this can seriously damage the hinge). Notify passengers that they are not to open their door until you notify them during windy conditions. Never push on the spinner when pushing the aircraft (push on the base of the propeller). Before shutting down the engine, make sure the landing lights are off for at least 30 seconds so as not to break the lamp filaments. Also, make sure the radios are off as well before shut down. Make sure the master switches are off and the transponder is set to standby and 1200 before leaving the aircraft. If it is found that you are responsible for draining an aircraft’s battery, you will be charged a $35 fine. Make sure you clean out the aircraft after using it. No un-caged pets should be transported in the aircraft for safety reasons and to avoid “pet accidents”. Type of fuel to use: the 172’s and the Arrow can only use 100LL. Always support the weight of the fuel nozzle when fueling club aircraft so you don’t damage the filler neck in the wing. After refueling the aircraft, also clean the outside of the windscreen. Only use special non-scratch paper towels on the windscreen (regular paper towels can scratch). Wipe the screen in an up-down motion, not circular. Take airsickness bags with you if you have passengers.

7. Scheduling Aircraft On Schedule Master, how much extra time should you reserve for refueling etc? Usually scheduling an extra half hour is sufficient to refuel the aircraft and return it to the hangar. If you return from a flight earlier than expected, be sure to cancel the rest of your time on schedule master; this allows the plane to be available for other members. See the By-laws for circumstances under which you are allowed to schedule over another member’s reservation if that member has not shown up to fly the plane. Please let one of the board members know when you notice a plane is scheduled but is not being flown. Plane usage slips: before flying, it is a good idea to fill out the information in the flight logbook. All items need to be completed: date, your name, tail number, where you are going (indicate LCL for local flights), starting hobbs meter reading (write down all 4 digits plus tenths). If you add a quart of oil, please note this on the second page in the log book (write down the date and tach reading). Check the hobbs meter reading with the previous user’s slip, they should be the same. If the previous user’s hobbs time does not match the starting hobbs time of your flight, you must make note of this on the bottom of the usage slip or you will be billed the difference. When you are done flying, write the end hobbs meter reading in the logbook (make sure your round up if the tenths digit is in-between two numbers). Also write down the beginning and end tachometer reading, the type of fuel used to refuel the aircraft and if the tanks were topped or not (in the Arrow indicate if topped or filled to the tabs). In the summer, the Arrow is normally filled to the tabs, in the winter, it is topped). You can take the white original slip with you, leave the yellow copy in the logbook. Lost keys: Heartland aviation has duplicate keys for our aircraft incase the keys are missing from the logbook. Please remember not to take the keys and/or gas card home with you. If you do happen to take the keys home after your flight, you must return them immediately. Remember, club members can schedule our aircraft at a moments notice, night or day.

8. Cross country flights Make sure you enter the airport(s) you will be flying to in Schedule Master. Note: just enter the airport(s) you will be landing at in Schedule Master (do not select “cross country in Schedule Master after entering the airport, or the airport will be erased). Requirements: for flights over 50 nautical miles the club bi-laws state a flight plan must be filed. Make sure there is a quart of oil in the aircraft in case you need to add oil later. The club will not reimburse you for purchased oil since it is available in the club hangers. Hangar fees during cross-country trips: if there is a strong probability of hail, and/or damaging winds, we expect members to put the aircraft in a hangar if one is available. The club will reimburse members for the hangar fee. Please submit a weather report as evidence of severe weather with your request for reimbursement. When the aircraft is left outside, always tie it down and insert the lock in the yoke. In the Arrow, use the seatbelt to secure the yoke. If the Arrow is being towed, make sure the attendant knows not to turn the front wheel more than 30 degrees. What if you can’t make it back to Manhattan on time? Safety first. It is far more important that the flight can be undertaken under safe conditions. You should never try to make it back in bad weather or if you’re not feeling well. If you can’t make it back on time, use Schedule Master to find out if anyone has the plane scheduled after you. Contact them by phone or email to let them know that you will be unable to make it back on time. If possible, change your schedule on Schedule Master to indicate when you are likely to return. Fuel reimbursement: you will need to pay for any necessary fuel on your cross-country flights. Keep your copy of the bill and submit it to the club treasurer with your monthly bill (write your name on the bill). You will be reimbursed at the current rate stated on each month’s bill. This may be more or less than what your actual costs were. The club will not pay for oil—it is expected that you will take the necessary oil with you.

9. Hangar Procedures and Refueling Make sure the hangar doors are pushed all the way open. If you have trouble opening the doors in the winter because of ice, call airport personnel using the phone numbers written inside the club locker. If you are going on an overnight cross-country flight or if windy conditions are expected during the day, make sure you close and lock the hangar doors before leaving. Student pilots: make sure your CFI shows you how to properly push the aircraft into the hangar—repairs to ailerons are very expensive. Between the Fall Wash and Wax and Spring Wash and Wax plug-in the engine block heater and cover the aircraft cowl with a blanket. Closing the hangar doors: make sure the hangar doors are securely fastened before leaving and do not leave any gaps. Self refueling in Manhattan: we use the Heartland aviation pumps located next to Heartland aviation. The green gas card in each plane can be used to charge the fuel to the club. Please be very careful refueling the aircraft. The rolling ladder needs to be pushed about 1” away from the wing, otherwise when you climb on the ladder, it will touch the wing. Never lay the fuel nozzle on the wing when refueling and be careful not to put any stress on the tank opening with the nozzle. If you are new to the club and haven’t done self-refueling, and/or are unsure how to push the aircraft back into the hangar, make sure you have a CFI show you how.

10. When Things Break On-field: check with Gordon or John at Heartland Aviation. They are usually more than willing to take a quick look at the airplane if something doesn’t seem to work right. Please write down any problems in the squawk sheet in the front of the aircraft reservation book and send an email to the Flight Officer, or any of the other club officers. For off-field problems, any repair for $200 or less will be automatically reimbursed. For repairs greater than $200, please call one of the board members for approval.

11. Accidents Follow all FAA regulations regarding accident reporting. Let the club Safety Officer and the President or Vice President know as soon as possible. Liability: see #1 above.









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Our Mission

is to promote interest in aviation by providing well maintained airplanes for members at the most economical rates possible. Our club owns and operates four aircraft, and we strive to maintain a ratio of 13 active members per airplane. Email us at ksfc@ksu.edu