Martin Luther King, Jr. Day of Service Minigrants
Grant Application Details
The grant period is closed for MLK Day 2011. Check back here in the fall of 2011 for the next round of funding.
Objectives | Guidelines |Project Management| Reporting
Grant Amount | Allowable Expenses | Prohibited Expenses
Matching Requirement | Selection Process | Timeline
Submittal Instructions | Resources
OBJECTIVES
The goal of the Martin Luther King, Jr. Day of Service grants is to honor the memory of Dr. King by making the national holiday a day of service. Subgrantees will build projects that are dynamic and relevant by combining meaningful service, thoughtful reflection, education on the life and work of Dr. King, and opportunities for sustained service and ongoing community involvement. Specifically, applicants should be able to demonstrate the following four program objectives for all projects:
Objective #1: Mobilization of at least 500 college students statewide
Objective #2: Expansion of Martin Luther King, Jr. Day of Service amongst Kansas colleges
Objective #3: Impact on the economic, emotional, and/or physical health of families in local communities
Objective #4: Diversity among volunteers
GUIDELINES
Applications must be in accordance with the requirements of the RFP, including the following additional review criteria:
- The planning process should include higher education students, with defined roles, in the development of the program.
- Applicants must demonstrate how the grant will lead to honoring Dr. King with service projects. Subgrantees will be selected from projects that either design and implement new activities or expand the capacity of existing activities taking place on Martin Luther King, Jr. Day of Service 2011. These activities will demonstrate a clear connection to the overall statewide goal of building economically, emotionally, and/or physically healthier families for low-income Kansans.
- Applicants should demonstrate their capacity and experience in implementing successful, diverse service and learning projects.
- Applicants should describe clearly defined outcomes.
- Subgrantees will be expected to identify at least two goals:
- The first shall be the number of college student volunteers recruited and the percentage of those who identify as racial, economic or other minority individuals.
- The second goal shall be a community output measure (clients served, meals prepared, etc.) relevant to family health for project conducted.
High-quality subgrantee applicants will also address the following:
- A cohesive, persuasive plan to recruit students representing all facets of the student body (race, gender, age, ethnicity, disability, lifestyle preference)
- Student voice in the planning, operation, and evaluation of the service project(s)
- A partnership with at least one local community organization wherein an individual from the organization has had an ongoing role in the planning of the service project(s) and will have a role in the project(s)’ evaluation
- Intentional, creative reflection activities with volunteers
- Each applicant must identify a Project Coordinator to serve as the primary contact. This Project Coordinator will be in close communication with the Kansas Campus Compact Assistant Director for Service Programs. The Project Coordinator is responsible for data collection, pre-project training, overall project oversight, and management and reporting.
- Kansas Campus Compact’s logo (which will be provided by Kansas Campus Compact) must be displayed at all project/event sites and on materials relating to the project for which the funds were given.
- Projects must begin, or occur in significant part, on Martin Luther King, Jr. Day of Service (January 17, 2011).
- Mini-grants will be administered on a reimbursement basis.
In your advance planning for the 2011 Martin Luther King, Jr. Day of Service projects, factor into your schedule the reporting aspect of your program. Kansas Campus Compact is requiring each subgrantee to adhere to the following reporting requirements:
Mid-term Report - Due by November 12, 2010
The update is a brief, online survey requesting the progress of mini-grant recipients and project planning. Subgrantees will also register each project, with descriptions, at www.mlkday.gov:
Final Report - Due by February 4, 2011
This report should be no more than three (3) pages and should include a narrative with significant highlights including:
-
Numbers of college and community volunteers recruited (should include estimates of diverse volunteers and disadvantaged youth participation)
-
Number of hours served
-
Number of community partners
-
Number of service projects
A template will be provided for each subgrantee. In addition, the report should include financial information, including receipts and detailed information on sources for matching funds and have clear indicators about how matching funds and in-kind donations are tracked.
Relevant attachments such as photos with accompanying captions and testimonials, and media items should be included.
Additionally, the report should include financial information using the template provided by North Carolina Campus Compact. Please note that we require each subgrantee to provide back-up documentation for matching funds. If you are selected as a subgrantee, you will receive a packet containing detailed guidance for documenting your match.
For the 2011 Martin Luther King, Jr. Day of Service grants, it is anticipated that Kansas Campus Compact will make awards at the following levels for qualified applicants: Five (5) grants will be awarded in the following manner: one $1,000 grant, two $500 grants, and two $250 grants.
In general, expenses are allowed under this grant if they are necessary and reasonable for proper and efficient accomplishment of project objectives. For the Martin Luther King, Jr. Day of Service grant this may include:
- Materials/supplies
- Phone and conference calls
- Postage/shipping
- Contractual and consultant services (including trainers)
- Snacks & meals
- Travel and meetings
- Transportation
- Facilities costs
- Equipment
- Services
- Advertising & promotion
- Printing
Prohibited match expenditures include those that support the following activities:
- Religious instruction, worship or proselytization
- Voter registration
- Honoraria or fees for speakers
- Celebration banquets, parades and recognition ceremonies that are not connected to the direct service
Applicants must provide a non-federal match of at least 70% of the total cost of the project which may include cash and in-kind contributions. For example, if you request $1,000 you must have a non-federal match of at least $2,333 (cash and/or in-kind contributions) and a total projected cost of at least $3,333. To assist with the calculation, apply the formula as follows:
Total Project Cost x 0.30 = Maximum Grant Request
Total Project Cost – Grant Amount Requested = Non-Federal Match (cash + in-kind)
If you are awarded funding, NC Campus Compact will provide detailed instructions for documenting the match.
Examples of in-kind donations include but are not limited to:
- Donated staff time used in planning
- Volunteer STAFF time (BUT NOT volunteer participant time in the actual service project)
- Collaborating/community partner staff time
- Supplies (Paint, tools, t-shirts, etc)
- Trainers
- Snacks & meals
- Transportation
- Facilities costs
- Equipment
- Services
- Advertising & promotion
- Printing
It does NOT include time for volunteers whose only role is as a participant in the service project. However, volunteer staff time used in planning can be counted as part of the match. All matching dollars or in-kind must be sufficiently documented. The match can come from funds or resources provided by federal, state and local government resources.
Donations or gifts to other charitable organizations are NOT acceptable.
***Applicants must provide a match of at least 70% of the total cost of the project. For example, if you request $1000 you must have a match of at least $2,333 (cash and/or in-kind contributions) and a total projected cost of at least $3,333.
Subgrantees will be selected from projects that either design and implement new activities or expand the capacity of existing activities taking place on Martin Luther King, Jr. Day of Service 2011. These activities will demonstrate a clear connection to the overall statewide goal of building healthier families for low-income Kansans.
A request for proposal will be issued on August 17, 2010 and applications for subgrants will be due by September 13, 2010. Subgrants will be available on a three-tiered scale:
Less than 50 volunteers $250
51-100 volunteers $500
100+ volunteers $1,000
TIMELINE
The following is a timeline of the important dates surrounding this grant. You must submit the application by 5:00PM CST, September 13, 2010.
APPLICATION DEADLINE – 5:00 p.m. CST |
September 13, 2010 |
Expected notification of the Awards |
September 20, 2010 |
| MID-TERM REPORT DUE | November 12, 2010 |
Martin Luther King, Jr. Day |
January 17, 2011 |
FINAL GRANT REPORT DUE |
February 4, 2011 |
Reimbursements mailed to grantees dependent upon completion of reports by required deadlines |
February 28, 2011 |
SUBMITTAL INSTRUCTIONS
Applications will be accepted on or before 5:00 PM CST, September 13, 2010. Funding awards will be made on a highest-ranked basis after evaluation. Applications may e-mailed, mailed or hand-delivered but must be received by the deadline. Faxed applications will NOT be accepted.
Email your application to matthewl@k-state.edu with a Subject Line: MLK Day of Service Grant Application
Mail to:
Kansas Campus Compact
103 Leadership Studies Building
Manhattan, KS 66506
Attn: Martin Luther King, Jr. Day of Service Grant
Application contents:
- Cover sheet that includes all relevant contact information for your organization, including but not limited to, the name of the contact person and their phone and fax number, and a brief executive summary (500 words) of your proposed project.
- Proposal (no more than three single-spaced, single-sided pages) that includes the following:
- MLK Project History: Describe in detail your project’s activity or activities designed to celebrate the life of Dr. Martin Luther King, Jr. and how his life will be honored through your proposed Martin Luther King, Jr. Day of Service project. Please be sure to identify the objectives, the target audience and the participants, and what specific community service topic(s) you have included in the past and will include in 2011.
- MLK Service: Describe in detail your project’s community service project and how it will strengthen the family economic, emotional, and/or physical health of the targeted community. Please be sure to identify the target population, the need being addressed, and the objectives of the service activity.
- Project cost and the amount of your request ($250.00, $500.00 or $1,000.00).
- Plan to publicize your project with local and campus media.
- Plan to engage local or state officials.
- University Staff responsible for your proposed project, including the organization's qualifications, background, primary mission, and history. Please include a summary of any other grant support received by Campus Compact and the results of that support.
- Detailed budget for your project.
RESOURCES
The North Carolina Campus Compact has kindly offered to support your efforts with materials and recommendations for service projects. Check the Resources section for more!
