Commemorate Kansas/Serve Kansas Mini-Grants
Grant Application Details
The grant period is closed for Kansas Day 2011. Check back here in the summer of 2011 for the next round of funding.
Objectives | Guidelines |Project Management| Reporting
Grant Amount | Matching Requirement | Timeline
Submittal Instructions | Resources
OBJECTIVES
The purpose of the 2011 Commemorate Kansas/Serve Kansas Program is to support innovative activities at two-year and four-year colleges and universities that foster a greater appreciation for Kansas history and promote opportunities for students, faculty, and community members to do measurable, meaningful, and sustainable service in their communities. The funding made available by this RFP will assist campus organizations and community partners in designing effective events that achieve these ends on and around January 29, 2011. Specifically, applicants should be able to demonstrate the following four program objectives for all projects:
Objective #1: Commemoration of Kansas history
Objective #2: Mobilization of Kansas higher education students to serve communities in Kansas
Objective #3 Expand service learning opportunities for higher education students in Kansas that include meaningful reflection
Objective #4: Impact on local communities
GUIDELINES
Applications must be in accordance with the requirements of the RFP, including the following additional review criteria:
- The planning process should include higher education students, with defined roles, in the development of the program.
- Applicants must demonstrate how the grant will lead to sustainable efforts beyond the actual 2011 Kansas Day.
- Applicants should demonstrate their capacity and experience in implementing successful service and learning projects.
- Applicants must provide a statement of the need that will be addressed in your community.
- Applicants should describe clearly defined outcomes including what specific community needs that will be addressed by the Commemorate Kansas/Serve Kansas mini-grant activity/event.
- Preference will be given to those applications that emphasize one or more of the following:
- Engagement with community partners outside of the campus population
- Production of tools for use by other communities in future local history events
High-quality subgrantee applicants will also address the following:
1) A cohesive, persuasive plan to recruit students representing all facets of the student body (race, gender, age, ethnicity, disability, lifestyle preference)
2) A partnership with at least one local community organization wherein an individual from the organization has had an ongoing role in the planning of the service project(s) and will have a role in the project(s)’ evaluation
3) Intentional, creative reflection activities with volunteers
- Each applicant must identify a Project Coordinator to serve as the primary contact. This Project Coordinator will be in close communication with the Kansas Campus Compact Executive Director. The Project Coordinator is responsible for data collection, pre-project training, overall project oversight, management and reporting.
- Kansas Campus Compact’s logo (which will be provided by Kansas Campus Compact) must be displayed at all project/event sites and on materials relating to the project for which the funds were given.
- Projects must begin, or occur in significant part, on Kansas Day (January 29, 2011).
- Mini-grants will be administered on a reimbursement basis.
REPORTING
In your advance planning for the 2011 Commemorate Kansas/Serve Kansas event, factor into your schedule the reporting aspect of your program. Kansas Campus Compact is requiring each subgrantee to adhere to the following reporting requirement:
Final Report - Due by February 28, 2011
This report should be no more than five (5) pages and should include a narrative with significant highlights on the including:
- Numbers of college students and their hours spent participating in service learning activity
- Numbers of youth and their hours spent participating in service learning activity
- Numbers of community volunteers and their hours spent participating in service learning activity
- Total number of volunteer hours provided by the specific Commemorate Kansas Service
- Learning activity Number of community partners
- Number of service projects
- Publicity received (relevant attachments including photos with accompanying captions and testimonials as well as media items)
- Written narratives describing involvement of civic officials, students, community members, and youth.
A template will be provided for each subgrantee. In addition, the report should include financial information, including receipts and detailed information on sources for matching funds and have clear indicators about how matching funds and in-kind donations are tracked.
Relevant attachments such as photos with accompanying captions, testimonials, and media items should be included.
Please note that we require each subgrantee to provide back-up documentation for matching funds. If you are selected as a subgrantee, you will receive a packet containing detailed guidance for documenting your match.
GRANT AMOUNT
For the 2011 Commemorate Kansas/Serve Kansas event, it is anticipated that Kansas Campus Compact will make awards at the following levels for qualified applicants: approximately 12 grants at $500 depending on the quality of proposals and the availability of funds.
MATCHING REQUIREMENT
Applicants must provide a non-federal match of at least 50% of the total cost of the project which may include cash and in-kind contributions. For example, if you request $500 you must have a non-federal match of at least $500 (cash and/or in-kind contributions) and a total projected cost of at least $1,000. To assist with the calculation, apply the formula as follows:
Total Project Cost x 0.50 = Maximum Grant Request
If you are awarded funding, Kansas Campus Compact will provide detailed instructions for documenting the match.
- Examples of in-kind donations include but are not limited to:
- Donated staff time used in planning
- Volunteer STAFF time (BUT NOT volunteer participant time in the actual service project) Collaborating/community partner staff time
- Supplies (Paint, tools, t-shirts, etc)
- Trainers Snacks & meals
- Transportation
- Facilities costs
- Equipment Services
- Advertising & promotion Printing
It does NOT include time for volunteers whose only role is as a participant in the service project. However, volunteer staff time used in planning can be counted as part of the match. All matching dollars or in-kind donations must be sufficiently documented. The match can come from funds or resources provided by federal, state, and local government resources.
Donations or gifts to other charitable organizations are NOT acceptable.
Applicants must provide a match of at least 50% of the total cost of the project. For example, if you request $500 you must have a match of at least $500 (cash and/or in-kind contributions) and a total projected cost of at least $1,000.
PROHIBITED EXPENSES
Prohibited match expenditures include those that support the following activities:
- Religious instruction, worship or proselytization
- Voter registration
- Honoraria, gifts to or on behalf of, or fees for speakers
- Celebration banquets, parades and recognition ceremonies that are not connected to the direct service
TIMELINE
The following is a timeline of the important dates surrounding this grant. First round (full amount) applications are due November 5, 2010.
APPLICATION DEADLINE – 5:00 p.m. CST |
November 5, 2010 |
Expected notification of the Awards |
November 12, 2010 |
Kansas Day — Sesquicentennial Anniversary |
January 29, 2011 |
Grant Report due |
February 28, 2011 |
Reimbursements mailed to grantees dependent upon completion of reports by required deadlines |
March 2011 |
*** All Commemorate Kansas/Serve Kansas activities should take place on Kansas Day, January 29, 2011. However, allowances will be provided for inclement weather.
SUBMITTAL INSTRUCTIONS
Applications will be accepted on or before 5:00 PM CST, November 5, 2010. Funding awards will be made on a highest-ranked basis after evaluation. Applications may e-mailed, mailed, or hand delivered but must be received by the deadline. No faxed applications will be accepted.
Submit your application to ladesper@k-state.edu with a Subject Line: Kansas Day Mini-Grant Application
Kansas Campus Compact
103 Leadership Studies Building
Manhattan, KS 66506
Attn: Kansas Day Mini-Grant
For more information call (785) 532-3674
Application contents:
- Cover sheet that includes all relevant contact information for your organization, including but not limited to, the name of the contact person and their phone and fax number, and a brief executive summary (500 words) of your proposed project.
- Proposal (no more than three single-spaced, single-sided pages) that includes the following:
- Kansas History: Describe in detail your project’s activity or activities designed to celebrate Kansas history and how it will broaden appreciation for Kansas history. Please be sure to identify the objectives, the target audience and the participants, and what specific Kansas history topic(s) you will include.
- Kansas Service: Describe in detail your project’s community service project and how it will strengthen the targeted community. Please be sure to identify the target population, the need being addressed, and the objectives of the service activity.
- Project cost. Amount of your request (up to $500.00 maximum).
- Plan to publicize your project with local and campus media.
- Plan to engage local or state officials.
- University Staff responsible for your proposed project, including the organization's qualifications, background, primary mission, and history. Please include a summary of any other grant support received by Campus Compact and the results of that support.
- Detailed budget for your project.
RESOURCES
The Kansas State Historical Society has kindly offered to support your efforts with materials and recommendations for activities and events. Similarly, your local/county historical society may have resources to use. Check the Resources section for more!
For specific questions, please email matthewl@k-state.edu or call (785) 532-6986.
