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Information Technology Services

IT Help Desk
Kansas State University
214 Hale Library
1117 Mid Campus Dr. North
Manhattan KS 66506


Microsoft Power BI and Power BI Pro Licenses

Microsoft Power BI is a suite of business analytics tools to analyze data and share insights using reports and dashboards.

Software versions

  • Microsoft Power BI licenses are free to individuals needing limited access to Power BI.
  • Microsoft Power BI Pro licenses are available to purchase through the ITS Business Office for faculty, staff, and students who need access to advanced capabilities of Power BI.

Licensing fees

The license year runs from July 1 through June 30 and costs are pro-rated through the end of the current contract year.

Microsoft Power BI (Faculty, staff, and students)Free
Microsoft Power BI Pro (Faculty and staff)$25/year
Microsoft Power BI Pro (Students)$13/year

Upon completion of the license request, an invoice will be sent to the requesting department. Prior to provisioning the license request, payment must be made to Information Technology Services via interfund voucher (IFV) or KSU Foundation check for faculty, staff, and student licenses. Students may lease Power BI Pro with departmental approval and payment directly through their department business office. ITS is unable to accept personal payment for these licenses. Within seven days of receipt of payment, Power BI will appear in your Office 365 apps.

Request a license

Annual renewal

The K-State license is renewed annually June 30. ITS will send current Power BI Pro licensees a renewal invoice in early June.

Reassigning named licenses

Power BI Pro named licenses can be reassigned to a different named user by completing the Microsoft Power BI Request form and selecting the Change Named User option in the License Type menu.

Deleting Power BI users

Complete the Power BI Request form and select the Delete Named User option in the License Type menu.