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Information Technology Services

IT Help Desk
Kansas State University
214 Hale Library
1117 Mid Campus Dr. North
Manhattan KS 66506

785-532-7722
800-865-6143
helpdesk@k-state.edu

Letters to Those Leaving K-State

The following KEEPME letters are emailed to all students, faculty, and staff permanently leaving Kansas State University, including those who are graduating, transferring to another school, or otherwise terminating their affiliation with the university.

Retired K-State employees retain access to K-State IT resources, including email provided by the university.

Email Letter:
To announce loss of K-STATE EMAIL ACCOUNT ONLY

Subject: Loss of Office 365 resources

K-State records show you are not a currently enrolled student or a current employee. As of  (__________) ​you (eID) will lose access to the following:

  • ​OneDrive, your online file storage
  • Office Online web apps
  • Office ProPlus (desktop and mobile app versions of Microsoft Office)- license will no longer be valid​

If you want to retain files from OneDrive, download those files to your personal computer, mobile device, or to a cloud service such as DropBox or Google Drive. After you lose access to K-State's OneDrive, your files cannot be restored.

You can purchase a personal Office 365 subscription from http://products.office.com/en-us/mobile/Office​.
You will retain access to your eProfile, student records in KSIS, and any personnel records in HRIS as long as you keep your eID active. See http://www.k-state.edu/its/eid/faqs-password.html for information about keeping your eID active.
For more information about saving your data and other resources you want to preserve, see www.k-state.edu/its/leaving

If you believe this information is incorrect or need additional information, contact the IT Help Desk, 785-532-7722, helpdesk@k-state.edu.

Sincerely,

Information Technology Services


Unix Letter:
To announce loss of Unix and other IT services EXCEPT K-STATE EMAIL ACCOUNT

Subject: Loss of K-State Information Technology Resources

Your K-State eID (__________) will lose access as of (disable date) to K-State IT resources, including K-State personal webpages, computer labs, and online Library journals and databases. Those resources are intended solely for use by current K-State faculty, staff, students, and sponsored users. This action is being taken because K-State records indicate you are not a currently enrolled student or a current employee. You will retain access to your eProfile, K-State Online, any student records in KSIS, and any personnel records in HRIS as long as you keep your eID active.

Students will retain access to the K-State email account for approximately one year. You will continue to receive official K-State communications via your K-State email account.

See www.k-state.edu/its/leaving to learn about saving resources you want to preserve, and keeping your eID active.

If you believe this information is incorrect or need additional information, contact the IT Help Desk, 785-532-7722, helpdesk@k-state.edu.

Sincerely,

Information Technology Services

Need Help?

Contact the IT Help Desk
214 Hale Library
helpdesk@k-state.edu
785-532-7722

Faculty/staff may wish to first contact their departmental support staff for assistance.