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Information Technology Services

IT Help Desk
Kansas State University
K-State Student Union
Cat's Pause Lounge
Room 222
Manhattan KS 66506


Employee Timeline After Termination

This timeline does not apply to retirees, emeritus, or employees who have taken a K-State course.

Termination date 

  • Current employee status is removed in HRIS.
  • Access to Office 365 continues for 240 days.
  • Copy all files and email you want to keep.
  • Email forwarding is not available. Make arrangements to switch to a non-K-State email account.

One week after termination

University email is sent to notify the former employee of upcoming deadlines for 1) Losing access to university resources, and 2) Losing access to webmail messages, folders, and files.

240 days after termination

  • All access to email/webmail is discontinued.
  • Access is discontinued to K-State networks, systems, VPN, university computing labs, and other resources.
  • Stored email, files, and folders are permanently erased from K-State central systems and networks.