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Kansas State University

IT Help Desk
Kansas State University
214 Hale Library
Manhattan, KS 66506
800-865-6143 (toll-free)
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Employee checklist before leaving K-State

This does not apply to retirees, emeritus, or employees who took a K-State course in Fall 2011 or later.

Do these tasks before you leave K-State, or as soon as you receive an email notice that access to your data will be removed soon.

  • Copy all email messages and folders you want to keep.
    Storage options include:
    • Your personal computer
    • An external storage device
    • Internet storage services
    Access to your email is discontinued 30 days after you leave.
  • Migrate to a new email service.
    Options include, but are not limited to, Gmail, Hotmail, Yahoo Mail, etc.
  • Review mailing lists.
    Subscribe from your new email address for lists you want to keep. Then unsubscribe your K-State address from all lists. Current employment is a requirement for some list subscriptions, so not all lists may be available post-employment. If you have questions, check with the mailing-list owner to verify if you can continue to receive email.
  • Copy any files you are entitled to keep, including:
    • Files on your office computer
    • Files on the central Unix system
    • Files on your departmental or central file server
    • Your personal webpages
    After 30 days, your data is deleted from the central computer systems and backups.
  • Remove software that belongs to K-State.
    Remove software on your personal computer that was received under a Kansas State University site license or volume-purchase agreement, including but not limited to the following list:
    1. Uninstall Trend Micro when leaving K-State.
    2. Remove software obtained through K-State software site licenses.
    3. Remove course-related software received through your department.
    4. Remove software received through the Microsoft Office and/or Microsoft Windows Work at Home program.
  • Have you been a staff person living in a residence hall?
    Point your computer back to the Microsoft Windows Update Service.
    1. Download K-State's SUS Removal file and save it to your computer's desktop.
    2. Double-click the "SUSRemoval.exe" file on your desktop. This will reset your computer to point to the Microsoft Windows Update Service.
    If you don't, your computer will stop getting Microsoft updates, including security updates, and it will be more vulnerable to malware and hackers.
  • Continue to change your K-State eID password.
    Change your eID password when required every 180 days. It keeps your K-State eID current, so you can sign in to systems for which you're authorized, including eProfile, iSIS, K-State Online, HRIS, etc.
    • Access your eProfile page any time to change notification settings.
    • If you miss a password deadline and need to regain access, contact the IT Help Desk,, phone 785-532-7722, or 800-865-6143 toll-free.