Maintain Schedule of Classes
Purpose
Use this procedure to add a new class section to an
upcoming term, based on an existing course in the Course Catalog.
Trigger
Perform this procedure when the Colleges receive the
WSR201 Class Schedule Report from the previous year’s term. This will
indicate that access to the Schedule New Course and Maintain Schedule
of Classes components are available to College staff.
Prerequisites
·
Academic Term to have section added must be setup.
·
Course must be setup in the course catalog as approved. .
·
The following setups have been defined: Facility ID’s,
Instructors, Exam Codes.
Menu Path
Use the following menu path(s) to begin this task:
·
Helpful Hints
None
Procedure
1.
Alternate Navigation:
Maintain
Schedule of Classes
2. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Academic Institution
|
R
|
Kansas State University,
indicated as ‘KSUNV’.
|
|
Term
|
R
|
Semester in which
classes are offered. Terms are identified by a four-digit number where the
first digit represents the century, the second and third digits represent the
year, and the final digit represents the semester (2 for Spring, 4 for
Summer, 5 for Fall). I.e. Spring 2008 = 2082, Fall 2007 = 2075.
Example: 2065
(Fall 2006)
|
|
Subject Area
|
O
|
The department code for
the department offering the course.
Example: EECE
(Electrical and Computer Engineering)
|
|
Catalog Nbr
|
O
|
The numeric portion of
the K-State assigned course catalog number.
Example: 502
|
|
Academic Career
|
O
|
A Grouping of all
academic work undertaken by a student grouped into a single statistical
record. KSU will use Undergraduate, Graduate, and Veterinary
Medicine careers to designate their students.
Example: (left
blank)
|
3. Click 
.
4. Perform one of the following:
|
If
|
Then
|
|
Class Section already exists
|
Click  in
the Class Sections region.
|
|
No class sections exist
|
Continue.
|
Maintain
Schedule of Classes – Basic Data
5. As required, complete/review the following fields:
Class Sections Region
|
Field Name
|
R/O/C
|
Description
|
|
Session
|
R
|
Periods of instruction
within a given term.
 Possible values are:
·
1 (Regular Session) – Used when the start and end dates
of the class coincide with the start and end dates of the academic term.
·
NST (Non Standard) – Used when the start and end dates do
not coincide with those of the term.
Example: 1
|
|
Class Section
|
R
|
Code indicating the section offering of the
course.
 See the Class Checklist for
Section naming schemes.
Example: A
|
|
Start/End Date
|
R
|
The first and last day a
class is to be offered.
iSIS populates these values by default to
be the first day of classes and the last day of exams, respectively. If the
Session is NST, enter the first and last days of classes.
Example: 8/21/2006,
12/15/2006
|
|
Component
|
R
|
The format of the
class. I.E., lecture, lab, recitation, etc.
Example: Lab
|
|
Class Type
|
R
|
Indication of whether the class is considered Enrollment
or Non-Enrollment.
Enrollment is used to designate
the primary, or graded, component. Non-Enrollment will be used for
all non-graded components. Only one Enrollment component can exist
for each class.
Example: Enrollment
|
|
Associated Class
|
R
|
Groups of classes or
class components that must be taken simultaneously may be grouped together as
"Associated Classes". Each series of grouped classes will share
the same Associated Class ID.
If components are independent, assign a
value of 9999.
Manhattan associations will begin with 1,
2, 3, etc. Salina and Salina DCE associations will begin with 81, 82, 83,
etc. Manhattan DCE associations will begin with 91, 92, 93, etc.
Example: 1
|
|
Campus
|
R
|
"KSU". The
Campus in iSIS is used to designate entities that use a single transcript,
course catalog, and other academic differences. The Salina and Continuing
Education classes are designated as Locations in iSIS.
Example: KSU
|
|
Location
|
R
|
Term used to designate
whether a class is offered at the Manhattan campus (MAN), the Salina campus (SAL), or through the Division of Continuing Education at either Manhattan
(MCE) or Salina (SCE).
Example: MAN
|
|
Academic Organization
|
R
|
The Academic
Organization code assigned to the Subject Area.
This value defaults to the value assigned
at the Course level.
Example: 45070
|
|
Holiday Schedule
|
R
|
Holiday schedule to be
used for creating online schedules, calendars, fee deadlines, and other
functions within iSIS.
Example: KACAD
|
|
Instruction Mode
|
R
|
The method by which the
course is delivered. I.e., In Person, CD-ROM, Web-based, etc.
Example: Lab
|
|
Primary Instr Section
|
O
|
Indication of the
Primary component of a Class Section.
For primary components, use the same
value as entered in Class Section above. For secondary components,
leave blank.
Example: A
|
|
Schedule Print
|
O
|
Determines whether or
not this class section will be viewable in the online schedule of classes.
Example: ü
|
|
Student Specific Permissions
|
O
|
Class permission that
must be granted to each individual student before that student can enroll in
the class.
Example: ü
|
|
Generate Class Mtg Attendance
|
O
|
When checked, this
enables the class rosters for this course to be generated from the
appropriate Faculty Self Service area.
Example: (left
blank)
|
Class Topic Region
|
Field Name
|
R/O/C
|
Description
|
|
Course Topic ID
|
O
|
Topic title to be given to class section when the
topic may vary be Class section.
Leave this value blank if the topic will
not vary by section.
Example: (left
blank)
|
Equivalent Course Group Region
|
Field Name
|
R/O/C
|
Description
|
|
Course Equivalent Course Group
|
O
|
Used to assign course equivalencies for requisite
checking.
Equivalent Course Groups must be
established prior to assigning them to a course or class.
Example: (left
blank)
|
|
Override Equivalent Course
|
O
|
Used to assign equivalent course functionality at
the section level. Leaving the box unchecked will allow the default values
established elsewhere to take effect.
Example: (left
blank)
|
Class Attributes Region
|
Field Name
|
R/O/C
|
Description
|
|
Class Attribute
|
O
|
Used to indicate on the Schedule of Classes
special attributes associated with the class.
Sample Class Attributes may include:
Majors Only, Seniors Only, Honors, etc.
Example: (left
blank)
|
|
Class Attribute Value
|
O
|
Used to designate specific values of the above
Class Attributes.
Example: (left
blank)
|
If a Class has topics that vary by Section,
set the Class Attribute to VARY and the Class Attribute Value to BY
SECTION. If a class has topics that vary by student, set the Class
Attribute to VARY and the Class Attribute Value to BY STUDENT.
6. Click 
.
7. Perform one of the following:
|
If
|
Go To
|
|
Additional Class Sections of the Primary Component
to add
|
Step 8
|
|
Class Sections of a Secondary Component to add
|
Step 12
|
|
No additional sections of any component to add
|
Step 18
|
NOTE: If the Auto Create field is
checked for the course in the Course Catalog, then you can create all primary
sections first and auto-create any secondary sections.
8. Click in the Class
Sections Region.
9. As required, complete/review the following fields:
Class Sections Region
|
Field Name
|
R/O/C
|
Description
|
|
Session
|
R
|
Periods of instruction
within a given term.
Possible values are:
·
1 (Regular Session) – Used when the start and end dates
of the class coincide with the start and end dates of the academic term.
·
NST (Non Standard) – Used when the start and end dates do
not coincide with those of the term.
Example: 1
|
|
Class Section
|
R
|
Code indicating the section offering of the
course.
See the Class Checklist for
Section naming schemes.
Example: B
|
|
Associated Class
|
R
|
Groups of classes or
class components that must be taken simultaneously may be grouped together as
"Associated Classes". Each series of grouped classes will share
the same Associated Class ID.
If components are independent, assign a
value of 99.
Example: 2
|
|
Campus
|
R
|
"KSU". The
Campus in iSIS is used to designate entities that use a single transcript,
course catalog, and other academic differences. The Salina and Continuing
Education classes are designated as Locations in iSIS.
Example: KSU
|
|
Student Specific Permissions
|
O
|
Class permission that
must be granted to each individual student before that student can enroll in
the class.
Example: ü
|
10. Click .
11. Perform one of the following:
|
If
|
Go To
|
|
Additional Class Sections of the Primary Component
to add
|
Step 8
|
|
Class Sections of a Secondary Component to add
|
Step 12
|
|
No additional sections of any component to add
|
Step 18
|
12. Click 
.
13. As required, complete/review the following fields:
Class Sections Region
|
Field Name
|
R/O/C
|
Description
|
|
Class Section:
|
R
|
Code indicating the section offering of the course.
Example: 01L
|
|
Generate Class Mtg Attendance
|
O
|
When checked, this
enables the class rosters for this course to be generated from the
appropriate Faculty Self Service area.
Example: ü
|
14. Perform one of the following:
|
If
|
Go To
|
|
Additional Secondary Component created
|
Step 15
|
|
No additional sections of any component to add
|
Step 18
|
15. Click 
.
16. As required, complete/review the following fields:
Class Sections Region
|
Field Name
|
R/O/C
|
Description
|
|
Class Section:
|
R
|
Code indicating the section offering of the
course.
Example: 02L
|
|
Generate Class Mtg Attendance
|
O
|
When checked, this
enables the class rosters for this course to be generated from the
appropriate Faculty Self Service area.
Example: ü
|
17. Click .
18. Click 
.
Maintain
Schedule of Classes - Meetings
19. Click 
.
Be careful about which section you are
scheduling. The sections will appear in alpha-numeric order based on the Class
Section indicated on the Basic Data page, not in order of creation.
In our example, Section 01L will appear first.
20. As required, complete/review the following fields:
Meeting Pattern Region
|
Field Name
|
R/O/C
|
Description
|
|
Facility ID
|
R
|
Abbreviation of the
building and room number in which a class is to be given.
Example: EH
125
|
|
Pat
|
R
|
The weekly meeting
pattern of a given class. For example, a typical pattern might be MWF
(Monday, Wednesday, Friday).
If the class meets during a non-standard
meeting pattern, select the appropriate days individually.
Example: W
|
|
Mtg Start
|
R
|
Class Section meeting
start time.
Example: 2:30
PM
|
|
Mtg End
|
R
|
Class Section meeting
end time.
Example: 3:20
PM
|
|
Start/End Date
|
R
|
The first and last day a
class is to be offered.
These values default from the Basic Data
tab. If the class is a Full Semester class (Regular Session). Then set the
End Date to one week prior to the default date.
Example: 8/21/2006
Example: 12/8/2006
|
Instructor for Meeting Pattern Region
|
Field Name
|
R/O/C
|
Description
|
|
ID
|
R
|
iSIS unique system identifier.
Select the instructor, graduate
assistant, teaching assistant, etc.
Example: 0000000038
|
|
Access
|
R
|
Level of grading
security access each instructor is granted.
Approve – assigned to the
primary instructor, gives access to approve final grades for submission into
a student’s academic history.
Grade – assigned to any instructor or assistant who can enter
grades into iSIS.
Example: Approve
|
21. Click .
22. Perform one of the following:
|
If
|
Go To
|
|
Additional Components to schedule
|
Step 23
|
|
No additional sections of any component to schedule
|
Step 27
|
23. Click .
24. As required, complete/review the following fields:
Meeting Pattern Region
|
Field Name
|
R/O/C
|
Description
|
|
Facility ID
|
R
|
Abbreviation of the building
and room number in which a class is to be given.
Example: EH
125
|
|
Pat
|
R
|
The weekly meeting
pattern of a given class. For example, a typical pattern might be MWF
(Monday, Wednesday, Friday).
If the class meets during a non-standard
meeting pattern, select the appropriate days individually.
Example: W
|
|
Mtg Start
|
R
|
Class Section meeting
start time.
Example: 2:30
PM
|
|
Mtg End
|
R
|
Class Section meeting
end time.
Example: 3:20
PM
|
|
Start/End Date
|
R
|
The first and last day a
class is to be offered.
These values default from the Basic Data
tab. If the class is a Full Semester class (Regular Session). Then set the
End Date to one week prior to the default date.
Example: 8/21/2006
Example: 12/8/2006
|
Instructor for Meeting Pattern Region
|
Field Name
|
R/O/C
|
Description
|
|
ID
|
R
|
iSIS unique system identifier.
Select the instructor, graduate
assistant, teaching assistant, etc.
Example: 0000000038
|
|
Access
|
R
|
Level of grading
security access each instructor is granted.
Approve – assigned to the
primary instructor, gives access to approve final grades for submission into
a student’s academic history.
Grade – assigned to any instructor or assistant who can enter
grades into iSIS.
Example: Approve
|
25. Click .
26. Perform one of the following:
|
If
|
Go To
|
|
Additional Components to schedule
|
Step 23
|
|
No additional sections of any component to schedule
|
Step 27
|
27. Click 
.
Maintain
Schedule of Classes – Enrollment Cntrl
28. Click .
Be careful about which section you are
scheduling. The sections will appear in alpha-numeric order based on the Class
Section indicated on the Basic Data page, not in order of creation.
In our example, Section 01L will appear first.
29. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Class Status
|
R
|
Indicates the status of
the Class in terms of ready for enrollment, or other functionality. Possible
values are: Active, Canceled, Stop Further Enrollment, Tentative.
Example: Active
|
|
Consent
|
R
|
Indicates whether and
what type of Consent is required before a student can enroll in a Class.
Possible values are: Dept Cnsnt (Departmental Consent – Dean), Inst
Cnsnt (Instructor Consent), No Consent (no consent is required for
enrollment)
Example: Dept
Cnsnt
|
|
1st Auto Enroll Section
|
O
|
If a class contains
multiple components that share a 1-to-1 relationship, you can have additional
components enrolled automatically with the inclusion of the current
component. Insert the Class Section number to be auto-enrolled here.
Example: (left
blank)
|
|
2nd Auto Enroll Section
|
|
If a class contains
multiple components that share a 1-to-1 relationship, you can have additional
components enrolled automatically with the inclusion of the current
component. Insert the Class Section number to be auto-enrolled here.
Example: (left
blank)
|
|
Resection to Section
|
|
This field is not being
used by K-State at this time.
|
|
Requested Room Capacity
|
|
Can be used to indicate expected enrollments for
use with the Scheduling software.
There is no real functionality behind
this value at this time.
Example: 40
|
|
Enrollment Capacity
|
R
|
The maximum number of
students that can be enrolled for a particular class section.
Example: 10
|
|
Wait List Capacity
|
|
The maximum number of
students that can be waitlisted for a particular class section.
Example: 99
|
|
Minimum Enrollment Nbr
|
|
Minimum number of students expected to be enrolled
in order for the class to continue to be offered.
There is no real functionality behind
this value. It can be used for reporting purposes in future updates.
Example: (left
blank)
|
|
Auto Enroll from Waitlist
|
|
Includes this class
section in the Waitlist process that automatically moves folks from the
waitlist into a class, if there is extra capacity when the process is run.
Example: ü
|
|
Cancel If Student Enrolled
|
|
Permits the section to
be canceled even if there are students currently enrolled.
K-State will be leaving this field
unchecked for all sections. The procedure for canceling classes will be
discussed at a later time.
Example: (left
blank)
|
30. Click .
31. Perform one of the following:
32. Click .
|
Field Name
|
R/O/C
|
Description
|
|
Class Status
|
R
|
Indicates the status of
the Class in terms of ready for enrollment, or other functionality. Possible
values are: Active, Canceled, Stop Further Enrollment, Tentative.
Example: Active
|
|
Consent
|
R
|
Indicates whether and
what type of Consent is required before a student can enroll in a Class.
Possible values are: Dept Cnsnt (Departmental Consent – Dean), Inst
Cnsnt (Instructor Consent), No Consent (no consent is required for
enrollment)
Example: Dept
Cnsnt
|
|
1st Auto Enroll Section
|
O
|
If a class contains
multiple components that share a 1-to-1 relationship, you can have additional
components enrolled automatically with the inclusion of the current
component. Insert the Class Section number to be auto-enrolled here.
Example: (left
blank)
|
|
2nd Auto Enroll Section
|
O
|
If a class contains
multiple components that share a 1-to-1 relationship, you can have additional
components enrolled automatically with the inclusion of the current
component. Insert the Class Section number to be auto-enrolled here.
Example: (left
blank)
|
|
Resection to Section
|
O
|
This field is not being
used by K-State at this time.
|
|
Requested Room Capacity
|
O
|
Can be used to indicate expected enrollments for
use with the Scheduling software.
There is no real functionality behind
this value at this time.
Example: 40
|
|
Enrollment Capacity
|
R
|
The maximum number of
students that can be enrolled for a particular class section.
Example: 10
|
|
Wait List Capacity
|
O
|
The maximum number of
students that can be waitlisted for a particular class section.
Example: 99
|
|
Minimum Enrollment Nbr
|
O
|
Minimum number of students expected to be enrolled
in order for the class to continue to be offered.
There is no real functionality behind
this value. It can be used for reporting purposes in future updates.
Example: (left
blank)
|
|
Auto Enroll from Waitlist
|
O
|
Includes this class
section in the Waitlist process that automatically moves folks from the
waitlist into a class, if there is extra capacity when the process is run.
Example: ü
|
|
Cancel If Student Enrolled
|
O
|
Permits the section to
be canceled even if there are students currently enrolled.
K-State will be leaving this field
unchecked for all sections. The procedure for canceling classes will be
discussed at a later time.
Example: (left
blank)
|
33. Click .
34. Perform one of the following:
|
If
|
Go To
|
|
Additional Components to set enrollment controls on
|
Step 32
|
|
No additional sections of any component to set
|
Step 35
|
35. You
have completed this task.
Result
You have successfully added a section for a course to the
K-State Course Schedule to enable enrollment by students/
Comments
There is additional documentation for adding Reserved
Capacity to Classes and for adding Notes to Classes.
Schedule of Classes
