Enrolling Through Quick Enroll - Dean's Office
Purpose
Use this procedure to use the Quick Enroll functionality
to enroll students in courses.
Trigger
Perform this procedure when a student needs to be enrolled
by using an override, late enrollment, or other circumstance requiring
enrollment by Dean's office or Registrar's Office personnel.
Prerequisites
None
Menu Path
Use the following menu path(s) to begin this task:
·
Helpful Hints
None
Procedure
1.
Quick
Enroll Search
2. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
ID
|
R
|
Internal identifier within iSIS, used to designate
student ID numbers.
Example: 000000051
|
|
Academic Career
|
R
|
A Grouping of all academic work undertaken by a
student grouped into a single statistical record. KSU will use
Undergraduate, Graduate, and Veterinary Medicine careers to designate their
students
Example: undergrad
|
|
Academic Institution
|
R
|
Kansas State University, indicated as KSUNV.
Example: KSUNV
|
|
Term
|
R
|
Semester in which classes are offered. Terms are
identified by a four-digit number where the first digit represents the
century, the second and thir digits represent the year, and the final digit
represents the semester (2 for Spring, 3 for Summer, 5 for Fall). I.e.
Spring 2008 = 2082, Fall 2007 = 2075.
Example: 2075
|
3. Click 
.
Quick
Enrollment - Class Enrollment
To view all the fields in a single
interface, click 
to the right
of the tabs. Click 
to return
to the tabbed interface.
4. Click 
at the beginning of any
row in the Class Enrollment region to add an additional action.
5. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Action
|
R
|
Action to be taken for the current student.
Example: Enroll
|
|
Class Nbr
|
R
|
A four or five digit number used as the unique
identifier for class sections each term. Class numbers are assigned to every
class section offered during a term and are found in the Schedule of Classes
for enrollment purposes.
Example: 13975
|
|
Academic Program
|
R
|
The academic entity to which the student applies
and which oversees the degree progress of a particular Academic Plan. For
example, Undergraduate in the College of Arts and Sciences.
Example: EDUDG
|
|
Related 1
|
C
|
Any related (Auto Enroll) classes that are defined
in the class Section setup.
 This value may be populated
automatically, if necessary. Otherwise, manual entry will be required.
Example: 10260
|
|
Related 2
|
C
|
Any related (Auto Enroll) classes that are defined
in the class Section setup.
This value may be populated
automatically, if necessary. Otherwise, manual entry will be required.
Example: (blank)
|
6. Click 
.
Quick
Enrollment - Units and Grades
This tab is being shown for display. There
is nothing to change here.
7. Click 
.
Quick
Enrollment - Other Class Info
8. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Drop If Enroll
|
O
|
Allows the user to select a class to drop if there
is a successful enrollment into the desired section. This acts as the swap
functionality.
Example: (left
blank)
|
|
Action Reason
|
O
|
Reason code for allowing the chosen action.
Example: APL
(Approved Late Enrollment)
|
9. Click 
.
Quick
Enrollment - General Overrides
10. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Appointment
|
O
|
Overrides the student's designated Enrollment
Appointment time and date.
Example: ü
|
|
Unit Load
|
O
|
Overrides the 18 credit hour limit for the student
for the selected term only.
Example: ü
|
|
Time Conflict
|
O
|
Overrides the schedule conflict checking against
the student's currently enrolled classes.
Example: ü
|
|
Requisites
|
O
|
Overrides the requisite (pre- and co-requisite)
checking for this class only.
Example: ü
|
11. Click 
.
Quick
Enrollment - Class Overrides
12. As required, complete/review the following fields:
|
Field Name
|
R/O/C
|
Description
|
|
Class Limit
|
O
|
Overrides the student's designated Enrollment
Appointment time and date.
Example: (left
blank)
|
|
Class Links
|
O
|
Overrides class associations, permitting student's
to enroll in one or more of the associated class components without enrolling
in all related classes.
Example: (left
blank)
|
|
Class Permission
|
O
|
Overrides the class permission settings for a
class.
Example: (left
blank)
|
|
Wait List Okay
|
O
|
Allows adding the student to the wait list, should
the enrollment capacity be reached and the Class Limit override is not
selected.
It is recommended that this option be
selected (checked) by default for general enrollment actions.
Example: ü
|
13. Click 
to preview the student's
expected position in the waitlist, should the class be at its class limit and
the Class Limit override is not selected.
14. Click 
.
15. You
have completed this task.
Result
You have successfully enrolled a student using the Quick
Enroll functionality.
Comments
Using Quick Enroll is intended primarily for use in the
Dean's offices and University Administration.
Enroll Students 
