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Add Approved Courses to an Instructor

Before an employee can be added to a course as the instructor, the related Academic Org must be added to their Instructor/Advisor table.  To add an Academic Org to an instructor record, use the steps below:

  1. From the iSIS Home Page, navigate to Main Menu >Curriculum Management >Instructor/Advisor Information >Instructor/Advisor Table.

  2. Enter the Search Criteria for the instructor to change.

    Picture of the Instructor Advisor search

  3. In the Instructor Details box, click the button.

    Picture of the Instructor Advisor Table with details, plus and save Highlighted

  4. Set the Effective Date to the appropriate date.

    NOTE: An incorrect date could mean that the change will not be effective when it is needed. Therefore, the Effective Date must abide by the following convention.
    • If the change is to take effect for a Spring term, the value should be Jan 1 for the given year (01/01/??). 
    • If the change is to take effect for a Summer term, the value should be May 1 for the given year (05/01/??).
    • If the change is to take effect for a Fall term, the value should be Aug 1 for the given year (08/01/??). 
    • If the desired effective date is already present, then date the new row one day later, such as (01/02/??).

  5. (Optional) Set Instructor Type and/or Instructor Available values, if needed.
    • Instructor Type: select appropriate value
    • Note: If "Advisor Only" is selected then person is not available as instructor.
    • Use "Undefined" if one of the other values is not appropriate.
    • Instructor Available:  select "Available".
    • Note: If "Unavailable" or "Sabbatical" is selected then the person is not available as instructor.
    •  
  6. Click the Approved Courses tab and enter the Academic Org value for the department (of subject area).

    Note
    : If you need to add more Academic Org values then click the + button in the Course Description box to add additional rows.


    Picture of the Approved Courses tab

  7. Click Save.

  8. To remove an instructor from a department's list of values, set Instructor Available to "Unavailable".