Newest Member to the
Internal Audit Staff

The KSU Internal Audit Office welcomes Anu Vadlani, Information Technology Auditor, as a new member to the audit staff. She started in May and has been involved in reviewing policies, meeting IT personnel across the campus and reviewing the quality assurance for the LASER project. Her auditing tasks will include reviewing information technology-related risk assessments and performing audits on all IT-related functions. Please contact her concerning any questions regarding audit related IT issues at 532-6746.

Internal Controls
Internal Audit Staff

Everyone within the University has some role in internal controls. The roles vary depending upon the level of responsibility and the nature of involvement by the individual. Internal Controls are an integral part of any organization's financial and business policies and procedures. Internal controls consists of all measures taken by the organization for the purpose of;

• protecting its resources against waste, fraud, and inefficiency;

• ensuring accuracy and reliability in accounting and operating data;

• securing compliance with policies of the organization; and

• evaluating the level of performance in all organizational units of the organization.

Internal controls are simply good business practices. The University Policies and Procedures Manual has a chapter explaining Internal Controls in detail which is located at http://www.ksu.edu/policies/ppm/3210.html.

Items Needing Attention

Property Inventory

Each department needs to ensure a departmental property inventory is maintained for items purchased or received as gifts which are valued under $5,000. Similar inventory procedures apply as for items valued at $5,000 or more. However, the detailed departmental inventory is not reported to the University Controller's Office. The departmental property inventory is a valuable department record and will be reviewed periodically by University personnel as well as external auditors. Property inventory policies and procedures are located at http://www.ksu.edu/policies/ppm/6510.html of the University Policies and Procedures Manual.

Information Technology Issues

All University administrative, academic and research data is to be physically secured with established backup and recovery procedures. Passwords are to be changed periodically and privately maintained. All software on University computers is to have an established and documented license. Most information technology policies and procedures are located at http://www.ksu.edu/policies/ppm/1020.html in Section 3400 of the University Policies and Procedures Manual.