Kansas State University

In this issue

• Welcome back to IT at K-State
• Password-change deadline for eIDs is Sept. 12
• Check out digital tools at Media Development Center
• Big savings on Microsoft software for K-Staters
• Apple campus reps make your Mac experience even better
• 3 new technology classrooms, more upgrades
• Graduate students: Electronic theses, dissertations, and reports (ETDR)
• KST8 cable channel 8 renamed "K-State TV"
• K-State employees can access paycheck data online
• Audio, video conferencing options on campus
• Security tip: Trend Micro security software now supports Windows Vista
• K-State Online tip: K-State Online 7.0 features new look, more tools
• Feedback: What's on your mind? Send feedback
• Spotlight: Voice-recording feature new in K-State Online

Welcome back to IT at K-State

by Rebecca Gould, Information Technology Assistance Center
published Aug. 21, 2007

Welcome to the fall 2007 semester. K-Staters may notice a new look to InfoTech Tuesday along with other changes in information technology. Below is a list of some of the upgrades that occurred during summer break. All allow the university to provide better computing service to K-Staters, including:

• A more robust data infrastructure
• New network switches in the residence halls
• Four new technology classrooms
• Improved ETDR pages with training tutorials
• K-State's new admissions system went live.
• OfficeScan 8.0 was released by Trend Micro June 12.
• Housing's Computrition system went live.
• Single Sign On started for a few online services.
• K-State Online 7.0 was upgraded, with a new look and more tools.

Browse the newsletter archive for more information. E-mail TellTuesday@k-state.edu with your suggestions and comments for newsletter topics. We hope you are off to a great start for fall semester and again, welcome back.

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Password-change deadline for eIDs is Sept. 12

by Betsy Edwards, Information Technology Assistance Center
published Aug. 21, 2007

Wednesday, Sept. 12, is the deadline for changing passwords on K-State eIDs for the fall semester. The mandatory password change each fall and spring semester prevents long-term use of the same password, which is a known risk factor. That's also why passwords cannot be reused in a two-year period.

• To change your password: Sign in on the eid.k-state.edu website, click "Change your eID password", and follow the steps.
• Forgot your password? Call the IT Help Desk, 785-532-7722, and verify your identity. Staff can set a temporary password for you to sign in.
• For more about passwords, read the Password FAQs.

The password change applies to both individual and group eIDs. An e-mail reminder is typically sent to eIDs with unchanged passwords a week or two prior to the deadline.

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Check out digital tools at Media Development Center

by Phyllis Epps, Information Technology Assistance Center
published Aug. 21, 2007

K-Staters can check out digital camcorders, cameras, tripods, laptops, and more at the Media Development Center in 213 Hale Library. See the MDC website or call 785-532-4901 to reserve equipment to:

• create videos
• scan and edit photos and images
• produce CDs and DVDs
• make audio recordings
• create PowerPoint presentations
• design webpages

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Big savings on Microsoft software for K-Staters

by Betsy Edwards, iTAC, and Chris Loehr, K-State Student Union Computer Store
published Aug. 21, 2007

K-State's Student Select program allows K-Staters to purchase selected Microsoft software at a substantial discount from retail prices. Administered through the Union Computer Store, the program is only available to K-State students, faculty, and staff (including the Salina campus and distance students) with a valid K-State ID. See the store website or stop by at the store, which is located on the east side of the first floor of the Union.

Microsoft Select software	Cost for K-Staters
Windows XP Pro upgrade	$69.95
Windows Vista Business upgrade	$79.95
Office 2007 Standard	$69.95
Office 2007 Professional	$89.95
Mac Office 2004	$69.95

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Apple campus reps make your Mac experience even better

by Eric Holderness, K-State campus student Apple representative
published Aug. 21, 2007. updated 3:12 p.m. Aug. 27, 2007

Correction: The Mac 101 presentation is 7-9 p.m. Wednesday, Aug. 29 (not September as originally announced) and is in the Flint Hills Room of the K-State Student Union.

Welcome back, everyone! Your Apple campus representative, Eric Holderness, here with a new weekly informational column exclusive to the InfoTech Tuesday newsletter. My cohort, Justin Anderson, and I have been brought on board at Apple to ensure K-State's Mac user base receives the attention it deserves. Not only are we here to help promote the Mac, we are also here to give technical support to those who have already started their Mac experience.

We will host a Mac 101 presentation 7-9 p.m. Saturday, Sept. 29 Wednesday, Aug. 29, on how to better use your Mac and its operating system. If you're new to the system, this will be a great time to get some one-on-one, hands-on training. Soon, a demo table will be set-up in the K-State Student Union on a regular schedule, to promote and support our product. Expect a scheduled time and place by next Tuesday. If you can't wait to talk to us, shoot us e-mail at ericholderness@mac.com and anderson.ksu@mac.com You can even iChat us if you would like, and don't forget our website at myksuapple.com. I hope you take advantage of the services we provide and continue to enjoy your Mac experience.

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3 new technology classrooms, more upgrades

by Tim Bagby, Information Technology Assistance Center
published Aug. 21, 2007

Three new basic technology classrooms were created this summer, with a place to plug in a laptop and use a projector -- Burt 114, Thompson 213, and Williard 25. Also this summer, technology enhancements were completed in Leasure 13 (which underwent facilities renovations in 2006). It now has common core technology -- a PC, document camera, DVD/VCR player, and sound system -- plus a PolyCom video conferencing system and Tegrity.

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Graduate students: Electronic theses, dissertations, and reports (ETDR)

by Marty Courtois, Information Technology Assistance Center
published Aug. 21, 2007

Starting this semester, all graduate students are required to submit an electronic version of their thesis, dissertation, or report. Several resources offer information on ETDRs. The ETDR website (www.k-state.edu/grad/etdr) provides details on all aspects of creating, formatting, and submitting your ETDR. Templates are available for Word and LaTeX and include all formatting required by the Graduate School, as well as time-saving features such as automatically generated table of contents, list of tables, and list of figures. Students submit their ETDRs to the K-State Research Exchange (K-REx, at krex.k-state.edu). Visit the site to see ETDRs submitted by other K-State students.

For a thorough introduction to ETDRs, attend an ETDR Open Forum sponsored by the Graduate School. No registration is necessary. Upcoming forums are

• Thursday, Sept. 13, 4-5 p.m., Union Little Theatre
• Wednesday, Oct. 10, 4-5 p.m., Union Little Theatre

Contact the IT Help Desk if you have questions on using Word or other software to create your ETDR. Questions regarding graduation requirements, fees, etc., should be directed to the Graduate School.

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KST8 cable channel 8 renamed "K-State TV"

by Traci Taylor, Educational Communications Center
published Aug. 21, 2007

Watch local and original television programming this fall on K-State TV (previously called KST8) on cable channel 8. K-State TV programming originates from the Educational Communications Center in Dole Hall and features subjects of interest to the university and surrounding communities. The complete monthly program guide is coming soon.

This semester K-State TV will introduce several programs, including:

• The Landon Lecture Retrospective Series
• Kids A Cookin'
• The Magic of Painting with Jim Rigg
• Think Talk -- Career TV for College
• Annenberg Media -- educational video programs for teachers and students
• and will continue to air the Research and Arts channels

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K-State employees can access paycheck data online

by Alma Deutsch, Division of Human Resources
published Aug. 21, 2007

Through the Employee Self Service system, K-State employees (including student employees) may:

• View paycheck data, leave balances, and personal data
• View summaries (i.e., benefits, compensation, and life insurance summaries)
• Update W-4 tax information and education level
• Enroll in K-State training courses offered by the Division of Human Resources, Employee Relations and Training, and other university units

For more information and instructions, see the Employee Self Service summary page. Using your K-State eID/password, you may log on to the system at www.as.k-state.edu/HRIS.

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Audio, video conferencing options on campus

by Sue White, Kansas Regents Network
published Aug. 21, 2007

The Kansas Regents Network in Bob Dole Hall operates and manages an audio conferencing system and a video conferencing network. Both are used for the electronic delivery of academic credit, training sessions, workshops, and a multitude of meetings -- board meetings, research collaboration meetings, committee meetings, administrative meetings, association annual meetings, etc.

The audio system, or telephone conferencing system (TeleBridge), has been in operation since 1970. The technology allows up to 72 ports, assisted or automated calls, electronic polling, assisted Q&A, and sub-conferencing. Conferees are now combining web presentation with conference calls.

The video network (TELENET 2) has 21 established Kansas locations. In addition to credit courses, the network is used for workshops, training sessions, dissertation defenses, job interviews, and all kinds of meetings. T2's capabilities extend beyond Kansas linking national and international sites in point-to-point conferences or multipoint with up to 20 sites linked simultaneously.

More information is available by calling our office (785-532-5995) or visiting the www.telenet2.org website.

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Trend Micro security software now supports Windows Vista

by Harvard Townsend, IT security
published Aug. 21, 2007

Last spring, K-Staters were advised to delay buying computers with Microsoft's new Windows Vista operating system, because the Trend Micro OfficeScan security software used at K-State did not support Vista. Over the summer, K-State implemented a new version of OfficeScan that fully supports Windows Vista, so Vista users can now comply with the IT policy that requires Windows users on campus to run Trend Micro OfficeScan. However, there may be other reasons to continue to delay deployment of Vista, like compatibility with the applications you run, so check with your IT support staff.

Apple Macintosh users on campus must run the Symantec AntiVirus software provided by K-State. Symantec AntiVirus and Trend Micro OfficeScan are both available to current K-State faculty, staff, and students at no charge and may be downloaded at antivirus.k-state.edu.

K-State Online tip of the week Feedback

Voice-recording feature new in K-State Online

by Cathy Rodriguez, Information Technology Assistance Center
published Aug. 21, 2007

Now there's an easy way for instructors to incorporate audio into a K-State Online course. The recent upgrade to version 7.0 added a voice-recording tool that's located in Manage Files. The tool allows recording up to 20 minutes of audio.

To create a voice recording, do the following from the Manage Files tool:

1. Select the folder where you want to create a voice recording.
2. On the toolbar, click the New Item button.
3. In the "Select a new item type to create" list, select Voice Recording.
4. In the Recording Label box, type a name for your file.
5. In the Audio Quality list, select the quality that will work best for your class.
   • Standard Quality: Smallest file size; will work for all users. Recording sounds OK.
   • Good Quality: Will work for most users. Recording sounds good, like an FM radio.
   • Superior Quality: Largest file size; will work for those using a broadband Internet connection. If connecting to the Internet with a modem, sound may be choppy and intermittent.
6. Click the Record button to begin recording your audio.
7. Click the Stop button when you finished recording your audio.
8. Click the Play button to listen to your recording. If you aren't satisfied with the recording, press the Record button and record again. Recording again will overwrite the existing recording.
9. When you're satisfied with your recording, close the Voice Recording page.
10. Publish the link to make the recording available to your students.